Budget and Financial Management Assistance
PO Box 414711
Kansas City MO 64141-4711
Web and Phone Contact
Telephone (816) 4742972
Fax 816- 4741673
Mission Statement
The mission of Budget and Financial Management Assistance (BFMA) is to advance financial stability by providing budgeting, bill payment, and advocacy as a representative payee to disabled, homeless, and elderly persons in the Kansas City metropolitan area. BFMA serves clients in other Missouri communities when another provider is not available.
 
Many disabled individuals are in danger of homelessness. Social Security forces them to relinquish their money management to a third party. Relatives or friends who do this often take advantage of them and steal their funds. BFMA improves daily life for those who experience severe and persistent mental health issues who choose BFMA to help them manage their funds.  They can trust BFMA to use their funds properly, and they know bills will be paid regularly and on time. With BFMA expertise in financial management, they achieve stable housing. BFMA money management ensures responsible use of tax dollars. BFMA case managers vigilantly monitor payments to be sure they are correct.  Clients have heat and lights and a weekly allowance to purchase food and other necessities. Connecting to community benefits is critical for very low income people. The Enrollment Manager refers new clients to Medicaid, SNAP, and utility assistance programs.  BFMA helps clients stay enrolled and be re-certified to prevent any lapse in coverage.  Clients gain dignity because they participate in building their budget, and they make decisions about how to spend their benefit. Their improved quality of life promotes peace of mind and mental health wellness.  
Leadership
CEO/Executive Director Ms Jennifer Ham
Board Chair Mr. Havis Wright
Board Chair Company Affiliation
History and Background
Year of Incorporation 1996
Volunteer Opportunities
Ways to donate, support, or volunteer
BFMA receives fees for services, but these payments do not generate enough funding to engage and retain professional, empathetic case workers who provide clients with financial management and counseling. Individual and corporate donations, grants, Jackson County Mental Health funds and the United Way allow BFMA to recruit and retain outstanding staff. A donor states "Money given to BFMA is well invested because it stabilizes life for people with nowhere else to turn." Donors are critically needed. BFMA accepts checks, credit card donations, and in-kind donations such as paper products and office equipment. United Way donors can designate BFMA. People express support by following BFMA on Facebook. Donors may visit BFMA's web site and donate to BFMA through PayPal. BFMA needs volunteers to assist 200 clients who are eligible for a rent rebates averaging $500 complete their applications. Volunteers send holiday greetings and birthday cards to 750 clients. More volunteers are needed for special projects including shopping at farmer's markets with clients and teaching them to use pay cards. BFMA needs in kind donations of kitchen cabinets and equipment. Staff bring their lunches and eat at their desks so the gift of cookware and microwavable dishes would be welcome. Window coverings are needed to save energy and provide a comfortable space for workers who often are too warm or too cold.
 
Staff works with disabled, mentally ill people who can be verbally abusive or otherwise difficult to work with. Staff are stressed when they counsel with clients who have inadequate resources and many disabilities. Staff mental and physical well-being would be enhanced by the gift of workout memberships or gift certificates for office supplies so their work spaces are well equipped and comfortable. Gifts for restaurants would give them the opportunity to relax and recharge while they shed the cares of the work place. Please contact us if you are interested in giving to BFMA.
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement
The mission of Budget and Financial Management Assistance (BFMA) is to advance financial stability by providing budgeting, bill payment, and advocacy as a representative payee to disabled, homeless, and elderly persons in the Kansas City metropolitan area. BFMA serves clients in other Missouri communities when another provider is not available.
 
Many disabled individuals are in danger of homelessness. Social Security forces them to relinquish their money management to a third party. Relatives or friends who do this often take advantage of them and steal their funds. BFMA improves daily life for those who experience severe and persistent mental health issues who choose BFMA to help them manage their funds.  They can trust BFMA to use their funds properly, and they know bills will be paid regularly and on time. With BFMA expertise in financial management, they achieve stable housing. BFMA money management ensures responsible use of tax dollars. BFMA case managers vigilantly monitor payments to be sure they are correct.  Clients have heat and lights and a weekly allowance to purchase food and other necessities. Connecting to community benefits is critical for very low income people. The Enrollment Manager refers new clients to Medicaid, SNAP, and utility assistance programs.  BFMA helps clients stay enrolled and be re-certified to prevent any lapse in coverage.  Clients gain dignity because they participate in building their budget, and they make decisions about how to spend their benefit. Their improved quality of life promotes peace of mind and mental health wellness.  
Background Statement
In 2016 BFMA celebrated 20 years of service for disabled people in need of help with managing their own finances. Founded in 1996, Budget and Financial Management Assistance (BFMA) serves 750 disabled and elderly clients annually in the greater Kansas City area. In a single year BFMA manages $6,000,000 on their behalf. BFMA was founded to provide supportive services, primarily financial management, because clinical case workers were not equipped to provide this help. But without assistance managing their own funds, clients became homeless and did not have financial stability.
 
BFMA serves as a representative payee for these at-risk people and receives this designation from Social Security. Social Security often mandates that an individual have a payee because they have a history of inability to handle their financial affairs which results in homelessness and unstable, volatile relationships with family and friends. If that individual does not have any trust worthy person in his life willing to take on this responsibility, then his choices are limited. This is where BFMA steps in to provide payeeship services. Funds are sent directly to BFMA for the benefit of the client. Mentally and physically disabled and elderly people rely on BFMA to pay rent in order to keep a roof over their head, to pay utility bills to ensure ongoing service, and to send a check once a week for groceries and personal needs. BFMA not only pays basic bills for clients, but also advocates for them with landlords, utility companies, and creditors. BFMA helps protect them from being taken advantage of financially. BFMA works with clients to establish a budget and helps clients make sound financial decisions. Case managers help clients maintain community benefits such as Medicaid, SNAP and energy assistance.  Clients experience peace of mind that allows them to work on improved mental health.
 
BFMA added educational opportunities. These include Financial Literacy classes, farmers market days to promote purchase of fresh produce and written materials for new clients to smooth their transition and reduce their anxiety.
Impact Statement
With BFMA’s support, every client uses their Social Security income to build well-being going from financial uncertainty to hope. Disabled clients do not pay the rent regularly, so BFMA impacts them by preventing homelessness. BFMA is unique because anyone who qualifies for disability income and is required to have someone receive and manage their monthly benefit is eligible.
 
BFMA has three recent major achievements:
  1. Successful application to the Reach Foundation for funding to add an Enrollment Manager to staff.  Prospective clients are assisted through the lengthy application process.  The Enrollment Manager also helpd clients stay enrolled in benefits such as Snap, Medicaid, and energy assistance.  
  2. Funding for a new client centered financial accounting software to replace QuickBooks.
  3. Staff addition of a lead case worker to provide leadership and oversight for case worker team. The executive director is not always available to staff and has many other duties.  

Goals for 2018-2019:
  1. Successfully integrate a new Enrollment Manager to streamline, advance, and modernize services to clients with emphasis on maximizing resources. The EM will become an expert in connecting clients to community resources and maintaining them and make referrals to critically needed emergency assistance.
  2. Acquire and implement a new financial accounting system designed for organizational payees.
  3. Conduct outreach to under-served populations including Hispanic and elderly clients
  4. Expand the use of pay cards and automatic payments to vendors to decrease use of checks and encourage clients to take more responsibility in controlling their finances.
  5. Continue providing staff training regarding cultural differences and the effects of mental illness on clients who have difficulty trusting and understanding the financial implications of their behaviors.  Training will familiarize staff with social determinants that adversely affect health.
Needs Statement
  1. Hone counseling skills of staff through ongoing training. Educate staff regarding the definition of social determinants, their effects on clients, and how to track them to improve service delivery. Continuously update staff regarding what benefits are available and how clients can be connected to those resources.  Train staff in the effective use of MAACLinc for effective referrals $5,500
  2. Continue outreach to under-served disabled qualified citizens in the KC metro as well as Greene Cass, and Buchanan counties to increase client access to financial management and community resources. $8,500
  3. Successfully integrate an enrollment manager to streamline, advance, and modernize services to clients with emphasis on maximizing resources. The enrollment manager will become an expert in connecting clients to community resources and maintaining access to these resources. $45,000
  4. Plan, implement and fund more client empowerment programs including Financial Literacy, pay cards, and good eats.  Establish a modest emergency assistance fund for applicants and new clients. New clients often need mobile phones and bus passes as well as a rent deposit.  $10,000
  5. Successfully replace the QuickBooks financial accounting program with a system designed for organizational payees such as Accufund. $45,000
Service Categories
Financial Counseling
Housing Support
Centers to Support the Independence of Specific Populations
Areas of Service
MO
KS
MO - Jackson County
MO - Clay County
MO - Platte County
KS - Wyandotte County
KS - Johnson County
MO - Jackson County Urban Core
MO - Buchanan
Geographic Area Served Narrative BFMA serves disabled and elderly people who receive disability benefits but must have a responsible third party assist them in responsible use of their benefits.  People in St. Joseph, Greene County and a few rural communities receive services becasue no other provider is available to them.  
CEO/Executive Director/Board Chair Statement
My name is Havis Wright and I have served on the BFMA Board of Directors ten years. My professional expertise is in accounting and finance at Kansas University Medical Center. The agency provides exemplary service to the disabled clients who depend on BFMA for financial management. Case workers counsel with clients about their budgets and provide accurate, reliable money management. Each month they make 750 deposits totaling more than a half million dollars for clients.
When I joined the Board we created new reporting procedures to assure the Board that our fiduciary responsibilities were being met. We make policy decisions and perform duties that allow BFMA to provide necessary separation of duties. The Board seeks to increase efficiency without increased cost. Use of ACH payments for client and vendors reduced the use of paper checks. The Board is reviewing new accounting software to replace Quickbooks which does not meet BFMA needs for reports and reliable data. The improved report capabilities and electronic automation of Accufund, will increase accuracy and efficiency. Recently the Finance Committee began implementing a Simple IRA plan for employees.
Another achievement of the Board was securing funding to create and implement the Client Management System that records personal and financial information about clients. The Board continues to fund refinements of the CMS and update equipment. The operating reserves of BFMA increased over a three-year period. The Board members contribute personally both financially and with time and talent. BFMA has outstanding dedication to cultural competence and provides staff and Board training to attain this goal.
BFMA continues to be challenged by funding needs. BFMA clients are low income individuals who lack resources to become donors. BFMA has a small donor base composed of volunteers and church members that is difficult to grow. The agency is challenged to maintain an adequate IT environment for a small staff with many financial responsibilities for vulnerable clients. The Board reviews grant applications and resists adding program simply because funds are available. An important BFMA achievement is successfully becoming a member agency of the United Way. BFMA received increased funding from the Jackson County Mental Health Levy based on the demonstrated excellence in serving disabled clients who live with chronic mental health issues.
Programs
Description
Budget and Financial Management Assistance acts as an organizational representative payee for disabled individuals who do not have skills needed to manage their Social Security benefit check. The beneficiary can appoint a family member or friend but often these individuals do not know anyone who is trustworthy and capable. Without a dependable payee, a beneficiary cannot receive his or her rightful disability payment. A recipient can ask BFMA to step in. BFMA promotes financial stability for mentally and physically disabled persons by providing budgeting and bill payment. BFMA engages in advocacy with landlords, utility companies, and Social Security. BFMA works with other agencies to provide supportive services that lead to improved mental health and stable living conditions. BFMA pays the rent, keeps utilities current, and sends a weekly allowance check. BFMA offers Financial Literacy lessons to promote financial self-sufficiency. Payeeship is BFMA’s only program.
Program Budget 300,000
Category Human Services, General/Other Financial Counseling
Population Served At-Risk Populations, ,
Short-Term Success

The immediate improvements include the receipt of a monthly benefit and establishment of regular monthly rent and utility payments and a weekly stipend. These afford financial security.

New clients at BFMA experience immediate improvement once Social Security approves their application. 100% begin receiving their rightful benefit each month averaging $750.

95% begin receiving community or public benefits (entitlements) including food stamps, Medicaid, and energy assistance.  These are small but important benfits for very low income people.

85% of new clients begin paying down debt within 60 days.  Usually this involves old utility bills and purchases on credit.

70% have an increased understanding of the budgeting process including which bills will be paid and on what date.

 
Long-Term Success
Long term success is financial stability and security. Because disabled clients with a poor track record of money management are not allowed to receive their social security benefits, they can choose BFMA to provide responsible financial management. It is frightening to agree to let an agency control how one's money will be spent. It is a relief to have the rent and utilities paid and receive a weekly check for food, but it is hard to hear one cannot afford extra cable services. Prior to connecting with BFMA, many clients experience homelessness and unstable, substandard living conditions. Once clients establish the habit of living within a budget, they experience increased mental wellness and stable relations. With BFMA supportive services, clients reduce their debt. When clients engage in Financial Literacy training with BFMA, they become involved with budgeting and attain more financial management self-sufficiency. A few clients gain the needed skills to become their own payee.
Program Success Monitored By

BFMA uses an electronic client management system to document the number of interactions with each client. Case workers monitor adherence to budget and note client progress toward individualized goals. Data indicates clients who have engaged in Financial Literacy activities have made modest gains in savings and sticking to their budgets. Data proves clients achieved stable housing and reduced debt. The addition of an enrollment manager will remind clients to reapply for community resources to avoid gaps in SNAP or Medicaid. BFMA supervisors hold monthly meetings to discuss client issues and solutions to rectify specific situations. Staff replaced cumbersome, expensive paper processes with electronic address changes and check requests. BFMA administers a yearly client survey to gauge satisfaction. 90% of clients are highly satisfied with service and clients indicate they trust the counselors. BFMA provides clients with reports similar to bank statements about their expenditures.

Examples of Program Success
 BFMA meets the goal of providing expert financial management and counseling for 750 individuals yearly.  A steady flow of client referrals comes from the Social Security Administration and mental health agencies because BFMA reliably assists clients in establishing stable, effective financial management that leads to improved mental health and general well-being. The Jackson County Community Mental Health Fund staff review BFMA client records and verify residents with mental health issues receive services to prevent homelessness and improve financial stability. At least 90% of clients are permanently housed and 98% of clients have uninterrupted income. Before coming to BFMA these clients sporadically received unreliable income that often was used inappropriately rather than for the benefit of the recipient. Clients express relief that creditors are redirected to BFMA staff. Through Financial Literacy classes clients learned to avoid scams and rebuff hard sell techniques.  
CEO Comments
BFMA provides supportive services for chronically mentally ill people who live in poverty with the goal of financial stability. Competing for financial support with large, clinically oriented organizations challenges BFMA. Grant income must close the gap between the fees for service and the actual cost of financial counseling. BFMA is an organizational representative payee established to help disabled people wisely manage their finances. BFMA transforms the daily life of an individual who has been taken advantage of economically and emotionally by others who have a selfish motive when they promise to "help" this person with money matters. BFMA fosters financial stability by providing budgeting, bill payment, and advocacy. Our services enable the people we serve to live independently with dignity, but we do not provide clinical counseling. However, the peace of mind that comes with economic stability makes it possible for a client to concentrate on improving their mental health with clinical case workers. BFMA goes beyond bill payment and provides Financial Literacy training where clients learn about the importance of budgeting and avoiding harmful outcomes of budget breaking behaviors. Finding funding to continue classes is difficult. Funding to update IT equipment and software because financial and case records must be accurate and up to date is challenging,. BFMA will replace QuickBooks with client centered accounting. New software will revolutionize efficiency and reliability and allow case managers to spend more time with clients. The new enrollment manager will improve the process of connecting clients to community resources and help them remain connected. New applicants need immediate shelter and help with basic needs. BFMA clients need reminders to reapply for SNAP and Medicaid because losing a resource means going hungry or not having medication.
 
Renovation has greatly improved the functionality and safety of the office. The installation of energy saving but expensive window coverings would improve lighting and temperature control.
 
Providing staff training that leads to empathetic and practical counseling, cultural competence, and meaningful referrals for health needs, housing needs, and healthy solutions to personal problems challenges BFMA.
Executive Director/CEO
Executive Director Ms Jennifer Ham
Term Start Jan 2008
Experience

Jennifer joined BFMA 16 years ago and understands all aspects of the program. She is familiar with the client needs and demonstrates empathy and commitment to them. Jennifer has strong relationships with colleagues in agencies that serve the mentally ill. She informs other service providers about the supportive services BFMA provides. Jennifer's experience as a case worker, supervisor, and tax clinic coordinator, gave her detailed familiarity with the training BFMA must provide for staff.

Jennifer completed her MPA in 2013. This accomplishment illustrates her willingness to constantly improve her professional skills. Jennifer generates detailed, well documented compliance reports to funders, and studies statistical information to gain insights about unmet need. Jennifer handles personnel issues with fairness and objectivity. One of her outstanding qualities is the ability to envision an agency that changes to meet the evolving needs of clients. Currently the director is working with the IT consultant, and staff to select and implement new accounting software.  Quick Books will be replaced with an accounting software package specifically designed for organizational payees.  Jennifer discovered that clients initially were connected with helpful community resources such as food stamps, but often experienced lapses in benefits.  As a result she sought support to fund a resource manager.  Now clients receive assistance with the reapplication procedure and reminders that keep them on track.

Jennifer has vision for the continuing growth of BFMA. When an unexpected event creates a crisis, she calmly assesses the situation and then acts. She inspires staff to provide excellent care for clients who can be very difficult because of their disabilities. She has learned to work effectively with the Board of Directors to develop strategic plans and accomplish the goals they set for BFMA.  
Former CEOs
NameTerm
Mr. Clark Byron Oct 2003 - Dec 2003
Ms. Ruth Myers-Melching Jan 1996 - Oct 2003
Senior Staff
Title reports manager
Staff
Paid Full-Time Staff 6
Paid Contractors 1
Volunteers 12
Retention Rate 100%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
Non-Management Formal Evaluation Yes
Non-Management Formal Evaluation Frequency Annually
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Yes
Management Succession Plan No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Collaborations

BFMA collaborates with mental health providers such as Truman Medical Center, ReDiscover, Comprehensive, and Swope Parkway Center, with Social Security, and the Jackson County Mental Health Levy Fund. These organizations refer clients who need supportive services, and they depend on BFMA to be reliable and compassionate.

BFMA also works with landlords and agencies who place the homeless in transitional and permanent housing. Shelters, group homes, and long term care facilities also work with BFMA. The banks, utility companies and Money Network (the provider of client pay cards) recognize the difficulties faced by BFMA clients and cooperate with BFMA by waiving fees and helpfully accommodating BFMA clients.

Government Licenses
Is your organization licensed by the government? No
CEO Comments
As the director of BFMA, I am impressed with the dedication of the degreed staff who carry on the mission of BFMA which is fostering financial self-sufficiency and enhancing the quality of life for persons with disabilities. The financial management and advocacy provided by case workers is integral to promoting the greatest degree of client autonomy and independence. Other staff members perform bookkeeping and reporting functions that provide public and private funding agencies assurance of responsible, accurate and professional financial record keeping and grant compliance. While the office is more attractive and safe now, more renovation is needed to provide a pleasant, safe environment. Another challenge is providing staff training to hone their skills to respond effectively and compassionately to client need. The agency is challenged to keep clients connected to community resources like Medicaid and food stamps.  A grant allowed us to add a resource manager. Now the agency will select and implement accounting software designed for organizational payees.  This change will support case managers as they counsel clients about budget adherence and the budgeting process. Governance is provided by a volunteer Board of Directors, all of whom are professional persons in the Kansas City community. They participate by providing financial and in kind gifts. They are committed to the mission of BFMA and ably fulfill their fiduciary responsibilities. Recruiting new Board members with needed skills and interest is a challenge.
 
The most persistent and toughest challenge is to improve financial resources for BFMA. Client fees, United Way and Jackson County Mental Health Levy funds supplement client fees and support excellence in service. It is difficult to compete for grants from foundations because BFMA provides critical supportive services, but it does not provide clinical services. Finding funding to nurture individual donors and increase the donor base is especially challenging.
Board Chair
Board Chair Mr. Havis Wright
Term July 2017 to June 2021
Board Co-Chair
Board Co-Chair Mr Brian Devling
Term July 2017 to June 2021
Board Members
NameAffiliation
Ms. Tina Boutelle Community Volunteer
Mr. Brian Devling Bryan Cave LLP
Mr. Terry Gratz Community Volunteer
Ms Kellie Jeffries ReDiscover
Ms. Anne Miller Don Bosco Senior Center
Mr. Havis Wright KU Medical Center
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 5
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 3
Female 3
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 3
Board Meeting Attendance % 93%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 87%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 7
Standing Committees
Advisory Board / Advisory Council
Board Development / Board Orientation
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Executive
Finance
Human Resources / Personnel
Strategic Planning / Strategic Direction
CEO Comments

Governance is provided by a volunteer Board of Directors, all of whom are professional persons in the Kansas City community. Board members welcome new members and participate in their orientation. The Board recruits additional members when a vacancy occurs being mindful of the skills and expertise the board requires. This group participates through financial gifts and in kind gifts. Board members fully participated in the renovation with sweat equity. Yearly they update the strategic plan and this year named project teams. The IT project team has worked with staff and the IT consultant to obtain bids for VoIP service and select the provider who best meets BFMA communication needs. Another project team has examined BFMA use of ACH electronic transactions and made suggestions for increased usage in order to decrease the use of paper checks. Paper checks are costly in terms of labor and postage. Board members are devoted to the mission of BFMA and ably fulfill their fiduciary responsibilities. Board members extend the separation of duties of the small staff by monthly reviews of financial transactions and financial reports.

Board members provide guidance through policies regarding service delivery. They are serious about being sure staff foster economic self-sufficiency and enhance the quality of life for persons with disabilities and mental health issues. The Board provides capable oversight of bookkeeping and reporting functions and gives assurance of excellent, accurate, timely grant compliance.

The Board members are challenged to provide funding that enables BFMA to maintain an adequate IT environment that allows staff to properly manage millions of dollars on behalf of clients. The electronic client management system is integral to service delivery and provides a precise record of all client and staff transactions. Board members are challenged to provide appropriate salary for staff members who have many record keeping skills along with compassionate and effective counseling skills. In a clinical environment staff with similar skills is better compensated. The Board recognizes the need to provide training for staff that enhances their record keeping and money management skills and training that enables them to continue to develop their counseling skills. Clients need to be able to trust BFMA for reliable financial management and skillful, compassionate counseling.

Financials
Fiscal Year Start July 01, 2017
Fiscal Year End June 30, 2018
Projected Revenue $404,369
Projected Expenses $404,071
Form 990s
Audit Documents
IRS Letter of Exemption
Foundation Comments
  • FYE 6/30/2017, 2016, 2015: Financial data reported using the IRS Form 990.
  • Foundations/corporate revenue line item may include contributions from individuals.
Detailed Financials
 
Expense Allocation
Fiscal Year201720162015
Program Expense$320,906$330,987$324,531
Administration Expense$27,555$30,343$29,694
Fundraising Expense$6,000$6,600$6,150
Payments to Affiliates------
Total Revenue/Total Expenses1.081.101.02
Program Expense/Total Expenses91%90%90%
Fundraising Expense/Contributed Revenue129%194%185%
Assets and Liabilities
Fiscal Year201720162015
Total Assets$147,811$120,571$84,598
Current Assets$129,342$110,416$77,340
Long-Term Liabilities$40,272$41,472$42,672
Current Liabilities$4,943$6,347$6,182
Total Net Assets$102,596$72,752$35,744
Short-Term Solvency
Fiscal Year201720162015
Current Ratio: Current Assets/Current Liabilities26.1717.4012.51
Long-Term Solvency
Fiscal Year201720162015
Long-Term Liabilities/Total Assets27%34%50%
Top Funding Sources
Fiscal Year201720162015
Top Funding Source & Dollar Amount -- --Client Fees $281,159
Second Highest Funding Source & Dollar Amount -- --Jackson County Mental Health Levy $50,000
Third Highest Funding Source & Dollar Amount -- --United Way $15,000
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years No
Organization Comments
BFMA has experienced generous grant support recently to expand operations to under-served Cass, Clay, and Greene Counties where case workers requested BFMA expertise. Updated IT hardware and software recently replaced aging, inefficient equipment. New software gives BFMA the opportunity to provide improved connectivity with colleagues and clients. Increased electronic bill payment costs less than producing paper checks. The addition of VOIP allows BFMA to accurately track all calls to and from clients. Response time is verified and excessive calls from a client are monitored so these individuals can be referred to their mental health providers. The electronic client management system and financial management system was upgraded to allow for more client counseling and less repetitive data entry.
 
Professional money management is essential because clients must rely on BFMA to responsibly pay bills and account for their funds. With Jackson County mental health funding a lead case worker has joined the staff and now provides leadership and oversight for case workers. The executive director is not always available to guide workers when their clients face particularly difficult crises. BFMA now seeks funding for an administrative assistant who will oversee all aspects of the electronic client management system. The AA will generate needed reports and mine the data to discern when staff need additional training to better serve clients. The AA will also work with the IT developer to add additional formulas that will automatically alert staff when a client needs to complete an action such as reapplying for food stamps.
 
BFMA is dedicated to outstanding stewardship of donated funds and can document the impact BFMA has on the lives of clients. Again and again they tell case workers that BFMA helps them to have financial security and the peace of mind that comes from knowing the rent and utilities are paid and there is enough money left for food. Because BFMA is a small agency with a very specific mission, potential donors are unaware of the importance of our work with disabled people who face challenging mental health issues. While BFMA is not a clinical agency, BFMA provides supportive services that enable clients to live safely with financial security. BFMA needs funds to develop a video presentation about this agency. In short BFMA has a track record of successfully applying for grant s and then responsibly and reliably using that funding to improve services. BFMA will continue applying for funding to improve the lives of our clients.
Other Documents
Annual Report2015View
Newsletter2015View
Service Components2014View
Annual Report2014View
Brochure2013View
Aug 2013 Newsletter2013View
Organization Name Budget and Financial Management Assistance
Address PO Box 414711
Kansas City, MO 641414711
Primary Phone (816) 4742972
Contact Email bfma@bfma-kc.org
CEO/Executive Director Ms Jennifer Ham
Board Chair Mr. Havis Wright
Year of Incorporation 1996