Olathe Public Library
201 East Park St
Olathe KS 66061
Web and Phone Contact
Telephone (913) 9716850
Mission Statement
Olathe Public Library’s mission is to meet the lifelong informational, educational and recreational needs of the community through quality services and resources.
Leadership
CEO/Executive Director Mrs. Emily Ferguson Baker
Board Chair Mr. Tom Glinstra
Board Chair Company Affiliation Retired
History and Background
Year of Incorporation 1909
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement Olathe Public Library’s mission is to meet the lifelong informational, educational and recreational needs of the community through quality services and resources.
Background Statement Established in 1909, OPL is the oldest public library in Johnson County. It currently serves a population of 128,000 adults, teens and children and is open seven days a week. The main library (201 E. Park) and the Indian Creek Library (12990 S. Black Bob) offer an array of services: information and referral, public computers, genealogy assistance, tax forms, etc., materials: books, books on CD, video games, DVDs, music CDs, eBooks, downloadable music and magazines and other digital content. and programs: reading clubs and book discussions, story times and other age appropriate events. Programs are offered via drop-in and registration opportunities.   OPL also offers numerous volunteer opportunities for families, teens and adults. The Friends of OPL provide funds via used book sales and the OPL Foundation makes grants for programs and collections. To further promote literacy, OPL partners with the City of Olathe and the Olathe District Schools. Known as OLATHE READS, this collaboration provides reading activities and promotions for all ages.
Impact Statement
The library's first "goLibrary", a service kiosk, for Olathe's new community center opened in July of 2014.  Planning for sustainable services continued in 2014 and a final plan was presented to the library board (4/14).   Key service changes occurred  in 2014 such as consolidated service desks and more self service applications.  New computer tables were installed in the public areas of the main library. The main library also gained additional public space when an interior storage room was emptied and refurbished for  adult services space.   In 2014, furniture replacement continued with the selection of new study tables and chairs.  Partnering with community entities increased library activities/assistance for the public:  Mobile Integrated Healthcare and the Olathe Fire Department, Kansas Workforce and its mobile unit, Harvesters and summer lunches for children, business toolkit workshops with MidAmerica Nazarene University, Olathe Chamber of Commerce, etc.  Top goals for 2015 include continuing implementation of the sustainable services plan with an emphasis on data-driven service management, partnering with community leaders as exemplified by the second annual business toolkit workshop slated for fall 2015 and planning for a maker space at the downtown library.  
Needs Statement Olathe Public Library’s greatest need arises from a lack of physical space for a community that is one of the fastest growing communities in the United States. The library not only needs more space in its two locations (Downtown and Indian Creek) but also needs to extend services throughout the community via expanded facilities, additional service points and enhanced technology.
Service Categories
Libraries
Public & Societal Benefit NEC
Libraries
Areas of Service
KS
KS - Johnson County
CEO/Executive Director/Board Chair Statement The City of Olathe is currently the fastest-growing city in the state of Kansas and the metropolitan Kansas City area. It is home to an award winning public school system, ten private schools, and one university. The city is frequently cited in the national media as one of the "best places to live in the United States". As the city grows it is also becoming more culturally diverse. Because of Olathe's rapid growth, the population (approx. 130,000) has "outgrown" its 36,000 square foot public library system. Interviews with community leaders and the results of the annual direction finder analysis reveal that the citizens of Olathe view their public library system very positively. However, deficiencies that need to be addressed that include inadequate space for customers and inadequate  meeting rooms and spaces for community needs. The Library Board believes that implementation of the Olathe Public Library Master Plan (2012)will ensure that the citizens of Olathe continue to have the superior library access and services that they deserve at the "hometown library".
Programs
Description OPL provides numerous materials for in-house or home use. Materials include books, books on CD, video games, music CDs, DVDs, and reference tools (print and nonprint). Library staff at both locations assist in finding materials and answering questions. Public computers are provided for Internet, library catalog and database access at both the Downtown and Indian Creek libraries. Wi-fi is also available for online access.  The library's website, www.olathelibrary.org, offers online resources, catalog access and announcements for library programs. The website now offers more social interaction and enhanced catalog information with Bibliocommons and social media that includes Facebook, Twitter and Pinterest. Web catalog access is also available via mobile apps (iPhone and Android).   Ebooks (fiction and nonfiction), eaudiobooks, Naxos (streaming music, spoken word and documentaries) and Zinio (downloadable magazines) are available.  By 2014 more e-learning opportunities were obtained (ex. Universal Class) for the website and in 2014 more in-house library programs were added whereas children, youth and adults can drop in.  Programs with registration were retained as well.   
Category Education, General/Other Educational Programs
Population Served US, Adults,
Short-Term Success Library usage and library visits enlighten, educate and entertain customers. Each library user has her or his own "mission" when visiting the library. Successful visits help impact life in many ways. From help with a homework assignment to researching how to repair or buy a car - these are examples of postitive interactions from library use. These interactions happen everyday via in-house visits, telephone calls, website hits and social media interactions.
Long-Term Success OPL desires to make all customers "users" of its materials, services and facilities. The library offers enrichment to people of all ages. Tax revenue for the library is spent to supply customers with information, materials and services that will improve quality of life for all.
Program Success Monitored By Everyday, statistics reflecting usage is saved and stored. Library visits, program attendance, circulation of materials, card applications, website visits, computer station useage, etc. are tallied for analysis and study.
Examples of Program Success In 2014 more e-learning opportunities were obtained (ex. Universal Class) for the website and in 2014 more in-house library programs were added whereas children, youth and adults can drop in. Programs with registration were retained as well. Circulation of print materials will become increasingly affected by the purchase of e-books in the years to come.   
Description

OPL offers volunteer training and placement to teens and adults. Children in 2nd – 7th grades may volunteer with their parents as a family unit. Volunteers are used in all library departments as well as in the Homebound Program to visit those in their homes or care facilities that are unable to come to the library. An annual award reception recognizes volunteers. In 2014 the Nancy Quinlisk Chandler Award was given to Lynda Dowling and Kavian Kalantari for their many volunteer hours worked at the libraries.  The library welcomed 596 volunteers who worked 12,018 hours in 2014 - breaking 12,000 for the first time!

Category Philanthropy, Voluntarism & Grantmaking, General/Other Philanthropy, Voluntarism & Grantmaking, General/Other
Population Served US, Adults,
Short-Term Success Through the Homebound Program, volunteers are able to extend the reach of library services by delivering library materials to homes and care facilities. Teens are able to meet volunteer requirements for National Honor Society or other school organizations through an established program. Younger children learn the value of helping others while enjoying the company of a parent or other adult and completing volunteer duties.
Long-Term Success The Olathe Public Library has developed the reputation as being a friendly and safe environment to volunteer. Since both facilities are open extended hours and there are a variety of tasks to perform, volunteer waiting lists are usually in place and many community groups contact the community relations (volunteer) coordinator offering their services to the library.
Program Success Monitored By Staff members receive volunteer evaluations to fill out after a youth has worked two - three weeks, making it possible for the volunteer coordinator to address any problematic areas and giving the staff an opportunity to voice concerns and praise volunteer work efforts. The library wants the volunteers to have an opportunity to give feedback on how to improve the program, so after volunteering fifteen hours of service, each volunteer is asked to complete an evaluation. Also, positive feedback has also been generated via returning National Honor Society volunteers. Many youth return summer after summer to resume volunteer duties. Most book sale volunteers and those who help at the main library are long-term volunteers - many making a commitment in that area for decades.
Examples of Program Success In 2014 the Nancy Quinlisk Chandler Award was given to Lynda Dowling and Kavian Kalantari for their many volunteer hours worked at the libraries. The library welcomed 596 volunteers who worked 12,018 hours in 2014 - breaking 12,000 for the first time! Statistics are kept so that the library can see how many volunteers are working and how many hours are donated on a monthly basis. Also, the library keeps track of how many new volunteers are added each month. This allows comparison on a monthly and yearly basis and thus gauge program performance.
Description OPL offers specialized programming for all ages. Children, teen and adult programs are designed for age appropriateness and educational, informational and recreational purposes. Examples of programs: weekly children's storytime, infant/toddler interactive rhymes and songs, teen crafts, teen anime, book discussions, computer instruction and job related skills and special events such as  appearances by authors, artists and musicians.  In 2014, Tuesday Tunes with phenom fiddler Betse Ellis, Mobile Integrate Health Care Drop-in with the OFD EMTs and Workforce Partnership Mobile Unit visits all premiered.   
Category Education, General/Other Education, General/Other
Population Served US, Adults,
Short-Term Success The library desires that program attendees leave gratified having chosen to take part in a library program and/or event. Some library programs are tied into literacy and reading appreciation which equates to improved reading skills.  However, programs teaching computer and job skills have increased greatly due to the economic downturn. There is always something to be learned and gained at programs and events.
Long-Term Success Each library program/event varies as to its topic and audience. Programs are educational,enriching and entertaining, designed to complement the library's materials and be relevant to library users' lives. It is the library's goal that the library continue to create programs that are known as quality offerings and meet customer interests and needs.  Since the economic downturn, the library has created more computer and job skill related classes to meet customers' needs.
Program Success Monitored By Statistics are recoreded for program attendance. Registration lists (where used) are studied to gage initial response. Immediate feedback following a program is truly telling as well. Surveys are also used for select programs to aid in future planning.
Examples of Program Success Due to popularity (as statistics reveal), the library has increased the number and types of program offerings each year. As the community grows in population, demand increases for quality library programs and events.  Rhyme Time for toddlers has increased its sessions and the number of teen programs has greatly increased over the past five years. A variety of computer and job skill classes are now offered and have proven to be popular with teens and adults. Began in 2009, "Book A Librarian" has provided one-on-one assistance to those seeking help with job hunting skills, unemployment filing, etc.  The demand is there for current and new offerings; however, the lack of space and the time for staff to develop and run program governs the future of library programs.
Description
OPL offers a full summer season of reading promotions, special programs, and reading incentives for children, tween/teens, and adults. Participants attend thematic and age appropriate programs while encouraged to read as much as possible. At summer's end children completing SRC get to pick out a free book for themselves. In 2014 4536 summer reading club folders were given out to participants to record what they read over the summer.  The library presented 89 programs attended by 4388 children and 1610 free books were distributed to those stopping by the libraries to return their folders.
Teen and adults participate in SRC offerings for their age groups as well with special incentives offered .  The summer of 2014 resulted in 476 registrations of tweens and teens who logged 23618 reading hours! Special programs for these kids netted 3125 in attendance as well.  Close to 600 adults registered for summer reading with 4500 titles recorded and 200 prizes awarded.
 
Category Youth Development, General/Other Youth Development, General/Other
Population Served US, Children Only (5 - 14 years),
Short-Term Success For children and teens short term success relates to reading skills that have not declined upon the return to the classroom in the fall. Adults record their summer reading choices that have provided both recreation (fiction)and information (nonfiction).
Long-Term Success Summer Reading Club is an established offering to children, teens and adults. Long term success is based on the continued and growing enrollment by customers of all ages each summer.
Program Success Monitored By For the children's summer reading club, each child is given a folder upon enrollment. Children returning a completed folder (listing what they read) are given a book of their choice. Each summer a count is kept of how many folders are given out. Also, each elementary school is given the names of their students who complete the folder and receive a free book.  Teens enroll online and are able to keep track of number of hours spent reading and can also submit reviews of what they have read as well. 
Examples of Program Success
Summer Reading Club for children, teens and adults continues to thrive each year not only with increased participants but also in additional related events provided by the library for each age group.    The library's bookmobile is for those children who are unable to get to either library location.  Children who attend some of the Title 1 schools are visited by the bookmobile on a scheduled basis so that they too can check out books for summer time reading.  The library foundation and the friends organization contributed funds to convert a former courier van into a bright yellow and purple van filled with books just for kids. Personal and club donations helped to supply books for the bookmobile.
 their choice.  
Description OPL collects adult fiction and nonfiction books, magazines and DVDs in Spanish so that Spanish speaking residents can use the library. Children’s fiction in Spanish is also acquired. Tours are given to acquaint new residents with the library buildings and its services. Spanish applications, brochures and bookmarks with helpful information are provided.
Category Public, Society Benefit, General/Other Public, Society Benefit, General/Other
Population Served Hispanic, Latino Heritage, ,
Short-Term Success The numbers of Latino library card holders should show a steady increase and circulation (checkouts) statistics should reflect success in providing the materials Olathe Latinos want and need. Individual contact between library staff and Latino residents should reflect an increase in Latinos' level of comfort in seeking assistance and staff willingness and ability to provide assistance.
Long-Term Success All Latinos in Olathe, particularly whose who have not yet mastered English, should be aware of what the library has to offer, feel comfortable using the library, and find that the library is largely able to meet their informational needs. The library should be among the first services new Latino residents become aware of, and should be among the first they access. The majority of Olathe Latinos should be library card holders. The library should be identified as playing a major role in lessening of the "digital divide" between individuals and families who have access to the Internet and electronic resources by providing free computer and Internet access. Other service agencies should identify the library as a beneficial partner in developing new ways of meeting the needs of Olathe Latinos.
Program Success Monitored By The library tracks the number of Spanish language library card applications returned. Circulation reports for Spanish language materials are provided. A record is kept of the numbers of tours and other programs greared specifically toward Latinos and of the numbers of participants in tours and other programs. Staff and patron feedback is noted.
Examples of Program Success An average of 5% of all new library card applications are in Spanish. Spanish language DVDs are among the highest circulating items in the library. Materials to help Spanish speakers learn English are in high demand. Many evenings as many as half or more of those using library computers appear to be Latino. The Johnson County Health Department has contacted the library for coupons (in Spanish) that new mothers may return to the children's department for free bilinqual infant board books. Elementary, junior high and high schools routinely request that the library participate in meetings for Latino parents. Library services are promoted at these meetings. The library also networks with other local agenices by attending the Hispanic Ministries Task Force monthly meetings. Library staff also belong to REFORMA, a national library association serving Latino interests.
CEO Comments
Olathe Public Library offers a wide variety of materials for visitors to the library. The latest in format and information is collected along with traditional sources such as books, newspapers and magazines. The library also consistently disposes of worn and outdated items to make space for an up-to-date collection. Just as materials for all ages are made available, so are events and programs for all ages. Throughout the year, special programs are planned and held to inform and entertain. Programs are generally well attended and attendance at events is sometimes restricted due to a lack of space. Summer Reading Club signup is not restricted; however, most of the special programs exemplifying the summer theme sometime require reservations. The library continues to expand its Hispanic Outreach to those who have chosen to settle in the community. Library cards and materials in different formats are available as well as tours and individual assistance. To help staff and provide an opportunity to serve, the library continues its tradition of training volunteers and offering homebound services. There are additional services that have been developed such as computer classes and additional computer stations; however, the lack of physical space has restrained greater expansion of some services and programs.
Executive Director/CEO
Executive Director Mrs. Emily Ferguson Baker
Term Start Sept 1995
Experience Mrs. Baker has served in various capacities since joining OPL in 1984. She has a BA from Valparaiso University and MLS from Emporia State University. She has both teaching and public library experience (6 public libraries) prior to being employed as librarian, assistant director and director by OPL. She is a member of the American Library Association and the Kansas Library Association. She is and is a member of Olathe Rotary Club and Johnson County Young Matrons.
Co-CEO/Executive Director
Term Start
Compensation Last Year
Former CEOs
NameTerm
Mr. Edwin Compton Sept 1961 - Mar 1988
Mr. Kenton Oliver Mar 1988 - Aug 1995
Senior Staff
Title Financial Administrator
Experience/Biography Janet Monsees received her BS in Business Education from CMSU. She serves as a Notary Public and chairs the annual United Way Fund Campaign for the library.
Title Supervisor - Customer Services/HR
Experience/Biography Leslie Ellsworth received her BA in Management/Human Relations from MANU. She has served on the Kansas Interlibrary Loan Round Table and is a member of the Kansas Interlibrary Loan Council.
Title Supervisor - Adult Services
Title Supervisor - Children's Services
Title IT Supervisor
Title Technical Services Supervisor
Title IC Manager
Staff
Paid Full-Time Staff 29
Paid Part-Time Staff 66
Volunteers 383
Paid Contractors 0
Retention Rate 93%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
Non-Management Formal Evaluation Yes
Non-Management Formal Evaluation Frequency Annually
Plans & Policies
Organization Has a Fundraising Plan No
Organization Has a Strategic Plan Yes
Management Succession Plan No
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy Yes
Government Licenses
Is your organization licensed by the government? No
CEO Comments As of July, 2015, the library became a department of the city of Olathe. This action was taken to promote funding for library expansion as the library implements its Master Plan (December 2013).   The director works with both the City of Olathe and a library advisory board to oversee the operation of the library. The library is divided into six departments, each with its manager and staff. The Administrative Department (policy, finance, HR and PR), Customer Services (circulation of materials), IT Services (computer networks), Technical Services (materials ordering and processing) Adult Services (reference, materials selection and programs) and Children’s Services (reference, materials selection and programs). Every month the director and library board meet to review financial reports, pass policy and discuss current and future issues. The library board is very supportive of library operations and staff.  Currently the board’s biggest challenge is expanding services to accommodate residents’ desire to have expanded library locations that offer both materials and programs.
Board Chair
Board Chair Mr. Tom Glinstra
Company Affiliation Retired
Term May 2016 to May 2017
Email t.glinstra@att.net
Board Members
NameAffiliation
Mr. John Andrade Retired
Mr. Danny Buxie HMC
Mr. Brad Cornell Olathe Chamber of Commerce
Mr. John Ernst Olathe School District
Mr. Tom Glinstra Retired
Mrs. Ann Horner Community Volunteer
Mrs. Eirene Knott BRR
Mrs. Colette McGee Retired
Mrs. Cate Neeley University of Kansas
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 9
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 5
Female 4
Unspecified 0
Governance
Board Term Lengths 4
Board Term Limits 2
Board Meeting Attendance % 66%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Number of Full Board Meetings Annually 12
Standing Committees
Advisory Board Members
NameAffiliation
Mrs. Emily Baker OPL
Mrs. Cathie Bennie Olathe North High School
Mrs. Julie Clark OPL
Ms. Vivian Crosby retired
Mr. Gregg Herbert Enterprise Bank
Mrs. Colette McGee
Ms. Eirene Oliphant BRR Architecture
Mrs. Susan Sherman City of Olathe
Mr. Hector Silva retired
CEO Comments As of July 2, 2015, the Olathe Public Library became a department of the City of Olathe.  This will enable the city to move forward with carrying our the OPL Master Plan for enlarging and improving the two library locations at 201 E. Park Street and 12990 S. Blackbob (in Olathe).  
Financials
Fiscal Year Start Jan 01, 2016
Fiscal Year End Dec 31, 2016
Projected Revenue $4,857,788
Projected Expenses $4,857,788
Audit Documents
IRS Letter of Exemption
Foundation Comments
  • FY 2014, 2013, 2012: Financial data reported using the organization's audited financial statements.  
  • Foundations/corporate revenue line item may include contributions from individuals.
  • Audit does not report expenses by function--requested from nonprofit.
Detailed Financials
 
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201420132012
Foundation and
Corporation Contributions
$38,800$50,795$53,464
Government Contributions$4,122,059$4,002,578$4,059,309
Federal$0$0$0
State$46,671$51,456$53,607
Local$4,075,388$3,951,122$4,005,702
Unspecified$0$0$0
Individual Contributions$0$0$0
$0$0$0
$228,181$209,535$216,488
Investment Income, Net of Losses$29,231$58,636$58,967
Membership Dues$0$0$0
Special Events$0$0$0
Revenue In-Kind$0$0$0
Other$2,695$2,130$1,862
Expense Allocation
Fiscal Year201420132012
Program Expense$0$0$0
Administration Expense$0$0$0
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.031.051.09
Program Expense/Total Expenses0%0%0%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$6,700,853$6,793,332$6,784,454
Current Assets$3,590,808$3,557,182$3,106,028
Long-Term Liabilities$37,008$38,729$34,490
Current Liabilities$198,406$243,991$269,298
Total Net Assets$6,465,439$6,510,612$6,480,666
Short-Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities18.1014.5811.53
Long-Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets1%1%1%
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar AmountCity of Olathe Tax Revenue $4,075,388 --City of Olathe $3,951,122
Second Highest Funding Source & Dollar AmountState of Kansas - State Aid $46,671 --State of Kansas $51,456
Third Highest Funding Source & Dollar AmountOlathe Public Library Foundation Board $19,000 --Friends of the Library $18,475
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years Yes
Organization Comments Olathe Public Library operates from annually collected property tax revenue. The current mill levy allows for the operation of both buildings (Downtown and Indian Creek). There is no direct source of money available to expand current facilities.  However, the work of the library task force that started in January of 2012 may pave the way to increasing service in a sustainable manner.    Monthly and quarterly financial reports are produced by the financial administrator and approved by the library board. Annual audits are conducted by a selected accounting firm.  As of August, 2015, the City of Olathe has made expansion of the two library locations a priority.  Also, financial assistance from the special parks and recreation sales tax passed earlier this year is slated for 2017.  
Organization Name Olathe Public Library
Address 201 East Park St
Olathe, KS 66061
Primary Phone (913) 9716850
Contact Email ebaker@olatheks.org
CEO/Executive Director Mrs. Emily Ferguson Baker
Board Chair Mr. Tom Glinstra
Board Chair Company Affiliation Retired
Year of Incorporation 1909