Just Off Broadway Theatre Association
3051 Penn Valley Drive
Kansas City MO 64108
Web and Phone Contact
Telephone (816) 784-5020
Mission Statement
Our mission is the support of small theatre company growth by offering a space with the basic components necessary to execute productions and events.  We provide guidance on ticketing, technical resources, stage hand resources and assistance with advertising.  We support theatre companies who want to grow to the point of having their own performance space but also support those who only want a space to hold a limited number of performances or special events.  We are dedicated to maintaining a high quality space that allows companies to provide entertainment for the general public.  We are dedicated to being engaged with our community.
Leadership
CEO/Executive Director Mrs Linda Williams
Board Chair Mrs. Linda Williams
Board Chair Company Affiliation
History and Background
Year of Incorporation 2000
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement Our mission is the support of small theatre company growth by offering a space with the basic components necessary to execute productions and events.  We provide guidance on ticketing, technical resources, stage hand resources and assistance with advertising.  We support theatre companies who want to grow to the point of having their own performance space but also support those who only want a space to hold a limited number of performances or special events.  We are dedicated to maintaining a high quality space that allows companies to provide entertainment for the general public.  We are dedicated to being engaged with our community.
Background Statement In 1999, the Kansas City, MO, Department of Parks and Recreation built a “black box” theater in a historical site in the center of the city. It fostered the development of the Just Off Broadway Theatre Association, a collection of community theater groups to manage the theater and to provide a low cost venue for productions by those groups. Since then, JOBTA has fostered the performances of 40 groups with 180+ productions and an estimated attendance of at least 36,000 over the last ten years. At this time, the Department of Parks and Recreation has completed the new construction with an addition to the theater building, at a cost of about $1,000,000, in order to provide an enlarged theater lobby, box office and concession space, Equity standard dressing rooms, increased storage space, producer's office and a multipurpose space for small performances, rehearsals, special events and meetings. With this expansion and recent revisions to its organizational structure, there have been vast improvements in JOBTA's ability to fulfill its mission.
Impact Statement
2015 accomplishments: 
  • Increased individual donations 
  • Improved theatre lighting, made improvements to theatre equipment such as flats, bar and dollies.  Obtained additional microphone equipment and added sound system to dressing rooms.
  • One additional board member has joined our organization.  With support from the anchor company, volunteer support has increased to 50 plus individuals.
  • Just Off Broadway was home for 12 Production companies.  We were a KC Fringe festival venue, provided interns to help with the festival, organized and held both the opening and volunteer parties for the festival at no charge.  Supported the Plein Air festival in Penn Valley Park, supported a local artist community event and remained focused on diversity and growing community involvement.

2016 Goals:

  • Apply for funding to replace risers, sound system and obtain additional lighting
  • Add one new board member
  • Support one additional community program
Needs Statement
  • Improvements in lighting, sound and storage systems including replacement of 20 lighting fixtures in Main Theatre ($10,000-15,000)
  • New sound system for Main Theatre, including new speakers and wireless microphones ($15,000)
  • New riser system ($25,000-$40,000)
  • 2 laptop computers ($7,000)
  • 2 clothing racks for dressing rooms, popcorn machine for concession area and printer for office ($2,000-$3,000)
Service Categories
Theater
Adult Education
Areas of Service
KS - Johnson County
KS - Wyandotte County
MO - Clay County
MO - Eastern Jackson Co
MO - Jackson County
MO - Platte County
CEO/Executive Director/Board Chair Statement
I saw the potential of Just Off Broadway when, as an active participant in KC Melting Pot Theatre, I began to learn of its history and mission. I began volunteering at the theatre and became a board member and Director of Audience Services. Those roles evolved into becoming Board President and Executive Director.
Just Off Broadway is much more than a theatre space. It gives existing and new performing arts companies and their personnel the opportunity to develop and grow.  Utilizing this venue gives companies a space that comes with the basics needed to bring their production to life.  One of the exciting components Just Off Broadway has added to the theatre community is diversity.  From productions, actors, playwrights, events and audiences, Just Off Broadway is fortunate to see a representation of our whole community participate in theatre.
 
The constant challenge for the theatre balancing the ability to produce revenue with keeping cost to smaller companies at a level they can afford.  While the space is part of the Parks Department the theatre is responsible for paying all cost associated with operating the space and making improvements to the space that benefit everyone who utilizes the facility.  Equipment and fixtures are in great need of replacement. 
Since this is a volunteer organization finding the people to commit to performing all task to run the space is a big challenge.  Finding donors proves to be difficult because the theatre supports to arts community but does not itself produce programs.
Programs
Description
Just Off Broadway's focus with performing arts companies has evolved. Initially JOBTA felt that providing a venue for performing arts companies was the primary means of helping them succeed.  JOBTA has come to realize that our role is to help small companies by providing a space that has the components to bring a show to the stage, providing a venue where the cost is not prohibitive, giving access to the space that matches the schedules of those helping bring the production up and coaching/ guiding them in care of the facility, ticketing, technical issues, publicity and administrative task that go into a successful production.
Additionally, with the support of the Anchor company, KC MeltingPot Theatre we have been able to offer theatre related classes to actors, internships to high school and college students, partner with a local urban high school to support their theatre program and participate in more community events.  
Program Budget $20,000.00
Category Arts, Culture & Humanities, General/Other Theatrical Performances
Population Served Adults, ,
Short-Term Success In 2015 JOBT was home for 12, 6 of which did multiple performances at the theatre.  The theatre was utilized 45 of the available weeks with an additional 3 weeks dedicated to the KC Fringe festival preparation and rehearsals.  We exceeded the goal of 66 plus performances and 3,300 audience members.
Long-Term Success JOBTA is the steward of the Just Off Broadway Theater for the KCMO Department of Parks and Recreation in their goal of supporting the arts community by providing a cost effective, quality space that allows for quality productions utilizing local talent.  Success is determined by maximizing the number of weeks available to book shows and non-performance use of the theater.  
Program Success Monitored By Theatre rental contract records and revenue from those rentals.
Examples of Program Success

In 2015 five of the producing companies were new to utilizing the space.  We had another successful KC Fringe program.  Several producers requested our venue and our theatre was the host site for the closing and volunteer parties.

Patrons who started out loyal to one production company have started returning to the theatre to see a productions by other companies.JOB drew in multiple new companies to produce shows at the theatre. 

Description In collaboration with the Anchor company, JOBTA has helped provide high school and college students with training in the theatre crafts of Acting, Directing, Writing, Set Construction, Stage Managing, Lighting, Sound, Costuming and Theatre Operation.  We have also made classes available to help improve actor's auditioning and performance skills.
Program Budget $2,000.00
Category Arts, Culture & Humanities, General/Other Theater Arts Instruction
Population Served Adults, ,
Short-Term Success

In 2015 we accomplished the goal of growing our volunteer base to 50+.  In addition to volunteers working concessions, bar, house managing, ushering, stage hands and ticket sales, we had volunteers in all aspects of the theatre teach classes for our interns and support the students from Paseo Academy. 

We had 3 college and 3 high school students complete our 2015 internship program.

Long-Term Success

Working with the Anchor company, JOB plans to focus on 2 programs.

1.  Continue to grow volunteer base from 30 to 50 individuals with experience in different aspects of theatre and business.

2.  Complete an internship program with high school through college age individuals. 
Program Success Monitored By Programs success is measured in terms of the number of participants in the volunteer program and the number of interns successfully completing the internship program. 
Examples of Program Success
Our 2015 was very successful.  Our interns came back during the year to see productions and four have asked to return to JOBT in 2016.  Additionally we have had 3 additional students request internships.  Due to limited resources we will only have 4 internship positions in 2016 and will hold interviews to select candidates.
 
The volunteer program has also been very successful.  We have grown our base of volunteers with different levels of expertise.  We still have a need for volunteers for office work during the week and will have to continue to work on this area.
Description
JOBT makes available the space in the main theatre, the Penn Valley Room and the courtyard for community meetings, receptions, fundraising events, recitals or other special events and  weddings.  Along with the Anchor company, JOBT has helped sponsored Healthy Kids Day at the Linwood YMCA, A Night with the STARS - a prom for special needs individuals, Drama Time - a theatre program for ages 6-12years and an internship program.
Category Arts, Culture & Humanities, General/Other Performing Arts
Population Served General/Unspecified, ,
Short-Term Success Short term success is measured by the number of events held each year at the theatre and the number of events the theatre participants in and supports.
Long-Term Success This program will be successful when JOB becomes viewed as a chosen venue for any event.  Long term success will also be demonstrated when JOB is able to hold an annual community event where proceeds benefit a community organization.  Additionally, when JOB is an active participant and supporter of community events sponsored by other organizations.
Program Success Monitored By Space rental contracts, number of events held and number of events supported.
Examples of Program Success

When JOB is booked 6 months in advance.

When JOB can show the number of community events they have held.

When JOB can show the number of community events they have participated in or sponsored.
CEO Comments
In 2015, Just Off Broadway Theatre was able to, maximize rentals, benefit from a small increase in individual donations and support more community based programs/events.  Additional donations allowed for improvements to some lighting and stage fixtures that were in severe need of replacement.  
With little to no funds to help with advertising, productions continue to struggle with low audience numbers.  Just Off Broadway continues to struggle with a small donor base, recruiting volunteers to help with the daily operation of the venue and updating equipment and fixtures that are significantly past their life expectation.  
Executive Director/CEO
Executive Director Mrs Linda Williams
Term Start Mar 2014
Experience

JOB has a volunteer executive director with 27 years of management experience in the business sector.  She has experience in leading people both locally and off-shore in the areas of operations, project management, budgeting, customer relations, process management and implementation.

 

She has been an active participant in theatre more than 10 years and works closely with her husband, who founded a production company in 2012.

 

Since March 2013 she has been in charge of theatre operation at JOB leading major improvements to the facility, increased attendance, maximized revenue opportunities, implementation of the anchor program, executed community support initiatives and expanded the usage of the theatre space by diverse artists and programs.

Co-CEO/Executive Director
Term Start
Compensation Last Year
Former CEOs
NameTerm
Dr Harold Keairnes Mar 2012 - Feb
Senior Staff
Title Director Audience Services
Experience/Biography
DST Systems - management staff
KC Melting Pot Theatre - board member
Title Technical Director
Experience/Biography
Parks and Recreation Department KCMO - manager city golf courses
Degree in Theatre; Technical Support for She and Her Theatre and other production companies
Title Treasurer
Staff
Paid Full-Time Staff 0
Paid Part-Time Staff 0
Volunteers 50
Paid Contractors 0
Retention Rate 0%
Formal Evaluations
CEO Formal Evaluation No
CEO/Executive Formal Evaluation Frequency N/A
Senior Management Formal Evaluation No
Senior Management Formal Evaluation Frequency N/A
Non-Management Formal Evaluation No
Non-Management Formal Evaluation Frequency N/A
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Yes
Management Succession Plan Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Collaborations
KCMO Department of Parks and Recreation, KC Fringe Festival, Penn Valley Park Conservancy, MainCor , KC Melting Pot Theatre
Government Licenses
Is your organization licensed by the government? No
CEO Comments
JOBTA currently operates with an all-volunteer staff and plans to continue doing so for the foreseeable future.   
Focus on fund raising has increased with a new board member focusing on this area.
We will continue to maximize utilization and revenue opportunities and partner with groups who share the vision of making the theatre a vital part of the arts community.
Board Chair
Board Chair Mrs. Linda Williams
Term Mar 2014 to Mar 2017
Email info@justoffbroadway.org
Board Members
NameAffiliation
Mr Warren Deckert KC Repertory Theatre
Dr. Harold Keairnes Medical Consultant
Mrs Antoinette Madeira Back Office Brigade
Mr. Jerry Sargent Architect
Mr. Doug Schroeder Parks and Recreation Department KCMO
Mrs. Linda Williams DST Systems
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 5
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 4
Female 2
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 0
Board Meeting Attendance % 70%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 60%
Percentage Making In-Kind Contributions 70%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 11
Standing Committees
Executive
Finance
Donor Services
CEO Comments
The theatre is a space that supports the arts community and programs but does not itself create art.  The small theatre companies utilizing the space are who patrons attach themselves to.  Patrons do not become "fans" of the space.  They become "fans" of the producing companies.  This makes increasing our donor base and board recruitment more difficult.  While the property is a city building operating cost are the responsibility of the Just Off Broadway theatre association.   This places the theatre in a quagmire.  The association has to find ways to continue to support the arts community and improve the outdated equipment and fixtures while also building it's own programs that support the greater community.
Financials
Fiscal Year Start Jan 01, 2016
Fiscal Year End Dec 31, 2016
Projected Revenue $50,000
Projected Expenses $44,500
Foundation Comments
  • FY 2015, 2014, 2013:  Financial data reported using internal profit and loss and balance sheet information.
  • Foundation/corporation revenue line item may include contributions from individuals.
 
Detailed Financials
 
Expense Allocation
Fiscal Year201520142013
Program Expense$38,937$44,864$30,506
Administration Expense$0$0$0
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.110.941.32
Program Expense/Total Expenses100%100%100%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$17,380$11,989$16,077
Current Assets$15,780$10,389$14,477
Long-Term Liabilities$0$0$0
Current Liabilities($150)($150)$150
Total Net Assets$17,530$12,139$15,927
Short-Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities----96.51
Long-Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201520142013
Top Funding Source & Dollar AmountIndividual Donor $2,500 -- --
Second Highest Funding Source & Dollar AmountIndividual Donor $500 -- --
Third Highest Funding Source & Dollar Amount -- -- --
Capital Campaign
Currently in a Capital Campaign? Anticipated In 3 Years
Campaign Purpose To replace outdated and failing equipment and fixtures. New riser system, new lighting system (including someLED's), new sound system with new speakers and cordless microphones. Updated office equipment, 2 laptops, copier,phones & popcorn machine.
Goal $80,000.00
Dates Jan 2018 to Dec 2019
Amount Raised to Date $0.00 as of Mar 2016
Capital Campaign Anticipated in Next 5 Years Yes
Organization Comments

Maintaining the theatre as an all volunteer organization is not feasible as a long term strategy.  In order for the theatre to continue in the direction that is best for the organization, artist and community it is essential that funding sources be found to provide at least minimal staff.   

The replacement of outdated and failing equipment and fixtures such as the riser system, lighting system, sound system, office equipment and laptops must be addressed in order continue to support the smaller theatre companies that utilize the facility.  Just Off Broadway will be working with the Parks department to try and obtain PIAC funding.  Our challenge is to find other funding sources to help the theatre thrive, not just survive.

Organization Name Just Off Broadway Theatre Association
Address 3051 Penn Valley Drive
Kansas City, MO 64108
Primary Phone (816) 784-5020
Contact Email info@justoffbroadway.org
CEO/Executive Director Mrs Linda Williams
Board Chair Mrs. Linda Williams
Year of Incorporation 2000