Kansas City Actors Theatre, Inc. dba Actors Theatre
30 W Pershing Rd.
Ste 650
Kansas City MO 64108
Season 12 Artistic Committee

Web and Phone Contact
Telephone (816) 361-5228
Mission Statement

 Kansas City Actors Theatre’s mission is to showcase the finest talents of Kansas City's professional theatre community by bringing our audiences exceptional, artist-driven productions of classic and modern classic plays. To accomplish this mission:

  • We are led by a collective of seasoned theatre professionals.
  • We select thought-provoking plays that explore, celebrate, and share what it is to be human with sensitivity, intelligence, and humor.
  • We employ Kansas City artists and artisans and pay them at professional rates.
  • We actively nurture our local artistic community, which in turn makes Kansas City a more vibrant, vital place to live and work.

Leadership
CEO/Executive Director Mr. Darren Sextro
Board Chair Mr. Darren Sextro
Board Chair Company Affiliation Board President
History and Background
Year of Incorporation 2004
Former Names
Kansas City Actors Theatre (KCAT)
Actors Theatre Kansas City
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement

 Kansas City Actors Theatre’s mission is to showcase the finest talents of Kansas City's professional theatre community by bringing our audiences exceptional, artist-driven productions of classic and modern classic plays. To accomplish this mission:

  • We are led by a collective of seasoned theatre professionals.
  • We select thought-provoking plays that explore, celebrate, and share what it is to be human with sensitivity, intelligence, and humor.
  • We employ Kansas City artists and artisans and pay them at professional rates.
  • We actively nurture our local artistic community, which in turn makes Kansas City a more vibrant, vital place to live and work.

Background Statement Kansas City Actors Theatre (KCAT) was founded in January 2004 to operate under a paradigm that was radically different from that employed by any other Kansas City theater at that time. KCAT was formed and is still led by practicing artists, not by managers or producers. We are a vital core company of artists: actors, stage managers, directors & designers comprised of members of the greater Kansas City artistic community. KCAT productions focus on the craft of the actor and the talents of the playwright. We fill a gap in KC theater by choosing from playwrights of the world who have been underused or wholly neglected by other companies and by uniquely focusing on the quality of the performance of the actors.
Impact Statement
  1. In 2016 and 2017 our Twelfth Season was our best-performing season in four years. We received multiple accolades both from audiences and the local press, including a nomination from The Pitch of “Best Actress” for Cinnamon Schultz’s portrayal of Blanche Dubois in “A Streetcar Named Desire”. We sold a total of 6,730 tickets over the course of Season 12.Our 12th Season featured four plays focusing on forgotten or neglected luminaries: rarely-performed classics or plays from lauded but rarely-performed playwrights. With Herb Gardner’s I’m Not Rappaport, Tennessee Williams’s A Streetcar Named Desire, Israel Horovitz’s My Old Lady, and Will Eno’s The Realistic Joneses we have sought to bring to Kansas City much-loved stories and voices that might not otherwise be shared.
  2. In 2015 KCAT was 1 of 12 theaters across the country to receive the coveted National Theater Grant Award from the American Theater Wing, founder of the Tony Awards. The grant came with $10,000 and national recognition. Marva Smalls, Chair of the National Theatre Company Grants said of the twelve theaters, "...have proven themselves integral to the fabric of their respective communities, and are furthering the national cultural conversation in exciting ways".
  3. In our 2016-2017 season, our education program served 664 middle and high school students, providing them an opportunity to experience live theater followed by a talk back with the artists from the production. This year we continued to include free tickets for schools in low income areas and bus subsidies as long as funds were available. We also partnered with nonprofits such as Boys and Girls Club and Marillac, offering free tickets to students and staff.

Needs Statement
  1. Professional audit: $6,000. While we have maintained fiscal responsibility, an audit is required to satisfy many grant and foundation requests, and to be in keeping with best practices.
  2. Ticket or busing underwriting for student matinees: $4,500 per annum to provide transportation or ticket subsidy for under-funded schools who do not otherwise have the resources to participate in our Student Matinee program.
  3. Operations staffing: $75,000. Since 2004 to 2014, we managed both artistic and administrative areas as an artist-community board team; today, KCAT's continued growth and success require a full-time Director of Development and Marketing, a part-time Production Manager and a part-time Business Manager. However, sustained, high-quality administrative operations will support every area of our company.
  4. Higher community profile. The theater could greatly benefit from partnering with a marketing firm willing to provide pro bono work on design consultation and implementation.
  5. Production funding. Ticket sales only make up a portion of our production budget, which is in alignment with national trends for non-profit theatre organizations. Funding support is used, in part, to pay local working artists and designers a fair, professional wage for their efforts.
Service Categories
Theater
Areas of Service
MO
KS
CEO/Executive Director/Board Chair Statement

In 2004, Kansas City Actors Theatre (KCAT) was founded by a collective of local theater professionals united in the belief that the employment of artists enriches the cultural life of a city, and thereby the life of that city’s residents. The goal was to create an environment that funnels as much funded and earned revenue as possible directly to the art, while concurrently creating an expanding number of employment opportunities for local theater artists. Headed into our thirteenth season, KCAT has been repeatedly cited for producing the highest quality theatrical storytelling, using local talent, while investing in people, not bricks-and-mortar, and accomplishing it all with conservative administrative overhead.

KCAT runs smart and lean. We are unique in our organizational structure and our modest administrative costs and expenses. In fact, 78% of our revenue travels a direct path to our programming, including the fair-wage employment of actors, designers, stage managers and other local theater professionals. Our Board of Directors is comprised of practicing professional theater artists alongside community leaders who share the artists’ passion about theater and the fair-wage employment of local theater artists. All Board members, both artistic and community, donate their time, energy and financial or in-kind resources as a demonstration of their commitment to KCAT’s founding principles. Our by-laws dictate that the artistic side of our Board will always represent a majority of total Board members, ensuring that the organization never wavers from its responsibility to the local artist.

Our enduring challenges include those that are shared by many arts organization: the pursuit of consistent funding – both earned and donated – in unpredictable and competitive financial environments, the expansion of audiences to include diverse groups and young-audiences-in-training, and our desire to diversify the profile of artists both on stage and behind the scenes. Some of our challenges are unique because of our founding principles, including the need to conservatively expand our programming year-over-year, which results in more employment opportunities for local artists, as well as our commitment to maintaining a highest-percentage allocation of revenue to programming, not administrative, costs and expenses.

As a Board President who has served on the KCAT Board and committees for the past decade, I firmly believe that our funders are participating in the most direct path between arts funding and arts programming. It is a founding principle that I honor and protect.

Programs
Description

Our post-show Talk Back sessions provide an opportunity for audience members to hear from the director and cast members and discuss their views on the play, the playwright and the AT production. Several Talk Backs are scheduled throughout each production, including one on a weeknight; one weekend evening performance; and a Sunday matinee.

Program Budget $0.00
Category Arts, Culture & Humanities, General/Other Theatrical Performances
Population Served Adults, ,
Short-Term Success We hope that our theatre goers will gain greater insight and understanding of the play, the playwright's intentions, and the characters' perspectives and motivations. Another goal of Talk Back is to give audience members an opportunity to learn more about the theatrical process and a chance to connect with the actors and director (and vice versa).
Long-Term Success The long-term success of Talk Back will be measured in part by increased audiences and the need to expand the program to include additional post-show talks. We hope that, by providing greater insights into Actors Theatre productions, playwrights and themes, audiences will be inspired to continue attending our shows. The value of this program is in giving audience members a deeper appreciation of a particular play and a new way to think critically about art and the human condition explored by all great art.
Program Success Monitored By Audience surveys will help us identify the level of interest and satisfaction with this outreach component of our productions.
Examples of Program Success

We would expect to see a spike in ticket sales for shows that feature a Talk Back program and we expect that the majority of audience members in attendance will remain for that portion of the performance.

Description Annual “Subscribers Party” kicks off each season convening season ticket holders and the creative teams in a theatre to discuss the upcoming season. We find this creates a respect for the art of theatre and artists leading to personal bonds between artist and patron.
Category Arts, Culture & Humanities, General/Other Theater
Population Served Adults, ,
Short-Term Success

We hope that our theatre goers will gain greater insight and understanding of the company and its artists. Another goal of the Annual Subscriber's Celebration is to deepen the bond between season subscribers and the Actors Theatre artists and staff.

Long-Term Success

The long-term success of the Annual Subscriber's Celebration will be measured in part by season subscription renewals. We hope that, by providing greater insights into Actors Theatre productions, playwrights and themes, audiences will be inspired to continue attending our shows. The value of this program is in giving audience members a deeper appreciation for the art of theatre and the process of all artists involved.

Program Success Monitored By This program is monitored by the number of season ticket renewals from year to year as well as audience feedback.
Examples of Program Success Our annual subscriber's party attendees increased by 25% from Season 9 to Season 10 and held steady this year.  The number of our season subscribers is on track to hold steady from last year.
Description

We will be providing a series of pre-show audience engagement activities over the course of Season 13 for select performances. These will be centered not only around deepening the audience's engagement with our productions by providing behind-the-scenes access or background information, but will also work to develop a more robust sense of community within our patron base.

Category Arts, Culture & Humanities, General/Other Theater
Population Served Adults, ,
Short-Term Success Our hope is this program will, again, deepen the bonds between high level investors and Kansas City Actors Theatre artists and the work of the  theatre leading them to renew season subscriptions and becoming strong advocates of our work.
Long-Term Success This program is designed to provide sponsors and potential sponsors an up close view of what it takes to stage a show from witnessing a rehearsal, meeting the sponsored artist to seeing their investment at work first hand.  Our hope is that this kind of attention to the process will provide greater opportunities for larger sponsorships as well as new sponsors.
Program Success Monitored By The program will be monitored by renewed and increased sponsorships as well as renewed season subscriptions.
Examples of Program Success Our sponsorships increased 65% in Season 12.  This was due in part because the program was fine tuned and there was an increased emphasis in providing this opportunity to more investors.  We also saw two sponsors increase their giving when they could designate their gifts to specific areas of their passion.
Description
Student education programming consists of: four middle/high school student matinees, artist talkbacks, teacher/student study guides and assessment surveys.
 
Our artistic mission centers around classic and modern classic work. We are eager to attract urban students to classic theater, to encourage their understanding of, and appreciation for, cultural traditions and timeless storytelling.  

The Actors Theatre program seeks to connect topics such as history, human struggle and achievement, philosophy, analytical issues, problem solving, teamwork, and communication through its productions.

Category Arts, Culture & Humanities, General/Other Theater
Population Served Adolescents Only (13-19 years), ,
Short-Term Success
Theater is the art form “for the people”, as plays tell stories and provoke dialogue. Witnessing live theatre has been shown to provide: 1) Greater tolerance (this was even stronger in those students who had an interest in seeing theatre versus those who did not) and 2) Improve ability to read the emotions of others. This was the conclusion of a study conducted by Jay P. Greene, professor of education reform, at the University of Arkansas. 
Long-Term Success Our intention is creating the next generation of theatre-goers by introducing adolescents to different types and styles of theatre.  We realize theatre is a diverse art form and we hope by providing matinee opportunities to students they are exposed to a broad spectrum of the art.
Program Success Monitored By The program will be monitored by assessments that are provided to teachers/students after each matinee.  The feedback will help Actors Theatre determine how we can continue to strengthen and grow the program.  Through the assessments we will also learn what teachers need to help them with classroom curriculum and how theatre can help.
Examples of Program Success We launched our pilot education program in Season 11 with a goal of serving 400 students.  At the end of our four student matinees we had exceeded our goal by 20%. We were further successful in Season 12 by exceeding our expanded student attendance goal of 600 students
CEO Comments

Our enduring challenges include those that are shared by many arts organization: the pursuit of consistent funding – both earned and donated – in unpredictable and competitive financial environments, the expansion of audiences to include diverse groups and young-audiences-in-training, and our desire to diversify the profile of artists both on stage and behind the scenes. Some of our challenges are unique because of our founding principles, including the need to conservatively expand our programming year-over-year, which results in more employment opportunities for local artists, as well as our commitment to maintaining a highest-percentage allocation of revenue to programming, not administrative, costs and expenses. 

We are, on a continuing basis, exploring the ways in which we can expand our funding from a range of sources, including corporate partnership, to expand the reach and impact of KCAT's programming.
Executive Director/CEO
Executive Director Mr. Darren Sextro
Term Start Apr 2017
Experience

Darren has spent 30 years in the media industry with a focus on telecommunications, medical and healthcare publications. He currently serves as Senior Operations Manager for the Journal Media division of the American Academy of Family Physicians. He served on the Kansas City Actors Theatre board from 2007 to 2013, he served as an Artistic Committee Member from 2015 to 2016, he rejoined the Board in 2016, and began his tenure as Board President in 2017. He is an active director in the Kansas City theatrical community, having worked with the Kansas City Actors Theaetre, the Unicorn Theatre, the UMKC Theatre Department, The Fishtank, Wright Opera House (Ouray, CO), White Theatre, The Barn Players, and The Bell Road Barn.

Co-CEO/Executive Director
Term Start 0
Compensation Last Year
Senior Staff
Title Director of Development and Marketing
Experience/Biography Matt Sameck is the theatre’s full time Director of Development and Marketing; he holds an BS in Literature, Language, and Writing Education from Eastern Michigan University and was the Box Office and Operations Manager of Palo Alto Players, one of the oldest community theatres in the San Francisco Bay Area, from 2008 to 2010.
Staff
Paid Full-Time Staff 1
Paid Part-Time Staff 1
Volunteers 40
Paid Contractors 4
Retention Rate 0%
Formal Evaluations
CEO Formal Evaluation No
CEO/Executive Formal Evaluation Frequency N/A
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
Non-Management Formal Evaluation N/A
Non-Management Formal Evaluation Frequency Annually
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Yes
Management Succession Plan No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy No
Collaborations
Rockhurst University; Black Archives of Mid-America Kansas City; Johnson County Community College; UMKC Theatre Department; National World War I Museum; Unicorn Theatre; New Theater Restaurant; Union Station; Webster House; Crown Center’s Off Center Theatre; The Living Room; Johnson Co. Community College (2014-16)
Affiliations
AffiliationYear
Actor's Equity Association2009
Theatre Communications Groups - Constituent Theatre2013
Awards
Award/RecognitionOrganizationYear
Best Play of the Year - InishmaanKansas City Star2005
Best Play of the Year- Talley TrilogyKansas City Star2006
Best Play of the Year - Dinner & VirginiaKansas City Star2007
Best Theatre and Best ProductionPitch Weekly2007
Best TheatrePitch Weekly2008
Best Local Play -- Glengarry Glen RossSun Publications2009
Best Summer Repertory TheatreThe Pitch2011
Top Twelve Priceless Performances of 2012The Independent2012
Best Revival - PicnicKansas City Pitch2013
Best Play of the Year - Long Day's Journey Into NightKansas City Star2013
National Theatre GrantAmerican Theatre Wing - Founder of the Tony Awards2015
Best Actress - Cinnamon Schultz in "A Streetcar Named Desire"Kansas City Pitch2016
Government Licenses
Is your organization licensed by the government? No
CEO Comments
KCAT recently completed its three-year strategic plan. Several recommended action steps are in place, including the formation of a Finance Committee, and securing the resources of SupportKC to handle payroll, bills, financial accounting and reports, and regular IRS filings, such as our Form 990. We have hired a Business Manager (part-time), and now have a formal business office.
 
We have developed a new 3-year strategic plan and have 3 priorities:
  1. Expand the Audience - this will be done with continued partnerships and increased marketing.
  2. Increase diversity -- this is not only on stage but in staffing and on the board.
  3. Expand Programming -- we will reach a 5 show season and possibly 6 by the end of our current strategic plan; this priority also includes the major gifts program.
Board Chair
Board Chair Mr. Darren Sextro
Company Affiliation Board President
Term Apr 2017 to Mar 2019
Email darrendseb@gmail.com
Board Members
NameAffiliation
Mrs. Lynn Douthat Community Volunteer
Mrs. Beverly O. Elving Community Volunteer
Ms. Stephanie Hanaway American Academy of Family Physicians
Ms. Anne C. Jetter CPA
Mr. Gregg Markowski Director of Finance, Kansas City Ballet; AT Co-Founder
Mr. Alex Murphy Artist
Ms. Sarah Oliver UMKC
Mr. Brian Paulette Actor; professional photographer/videographer
Mr. Victor Raider-Wexler Professional Actor
Mr. John Rensenhouse Actor; Director; Board Secretary
Mrs. Jan Rogge Professional Actress
Ms. Christina Schafer
Ms. Cinnamon Schultz-Paulette Actor; Adjunct Professor of Theater
Mr. Darren Sextro
Mr. Daniel W. Shinn Shook, Hardy & Bacon
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 14
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 7
Female 8
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 78%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 33%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 11
Standing Committees
Board Governance
Marketing
Executive
Finance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Strategic Planning / Strategic Direction
CEO Comments

We have five active board committees: Artistic, Development & Marketing, Governance, Finance, & Strategic Planning. Using these as focal points for management and development of programs and ideas is an effective way for us to operate and move the work of Kansas City Actors Theatre forward. 

The Artistic Committee, Marketing & Development and the Finance Committees meet monthly; and the Governance Committee meets at irregular intervals.  The entire Board of Directors meets once a month to review committee actions, gauge the organization’s overall progress and vote on pertinent issues.
 
Because AT's Artistic Committee functions as a collective, the decision- making process is very thorough and can at times be lengthy.  This committee is challenged to visit, and sometimes revisit, the many points of view that make for sound artistic choices, ultimately arriving at decisions that are thoughtful and received with enthusiasm. The rigorous nature of the artistic decision process gives it an assurance and a credibility that is worthwhile.
 
Our Governance Committee is working actively to expand both the artistic board and the community board. They are addressing issues of succession planning, particularly on the artistic board, and seeking to acquire additional board skill sets and a broader range of cultural diversity.
Financials
Fiscal Year Start Apr 01, 2017
Fiscal Year End Mar 31, 2018
Projected Revenue $562,100
Projected Expenses $562,091
Endowment Value $126,114
Spending Policy Income Only
Form 990s
IRS Letter of Exemption
Foundation Comments
  • FYE 3/31/2016, 2015, 2014: Financial data reported using IRS Form 990.  
  • Foundation/corporate revenue line item may include contributions from individuals. 
Detailed Financials
 
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
$240,445$218,993$180,496
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified$0$0$0
Individual Contributions------
$0$0$0
$153,027$0$140,639
Investment Income, Net of Losses($2,603)$4,789$12,455
Membership Dues$0$0$0
Special Events$43,620$47,680$17,968
Revenue In-Kind$0$0$0
Other($2,603)$355$106
Expense Allocation
Fiscal Year201620152014
Program Expense$273,010$354,415$260,776
Administration Expense$53,275$66,006$24,821
Fundraising Expense$72,571$27,017$56,077
Payments to Affiliates------
Total Revenue/Total Expenses1.090.940.99
Program Expense/Total Expenses68%79%73%
Fundraising Expense/Contributed Revenue26%10%28%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$244,263$214,819$193,640
Current Assets$244,263$215,092$193,280
Long-Term Liabilities$0$0$0
Current Liabilities$48,050$54,238$6,023
Total Net Assets$196,213$160,581$187,617
Short-Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities5.083.9732.09
Long-Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar Amount -- -- --
Second Highest Funding Source & Dollar Amount -- -- --
Third Highest Funding Source & Dollar Amount -- -- --
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years No
Organization Comments

It is no secret that the financial climate for arts organizations and fund raising is has been especially challenging during recent years.  This is why we are committed to keeping KCAT the model of a lean and purposeful group. We hit our lowest point after the 2006 season, which saw some disappointing ticket sales and some ill-advised expenditures. And we learned hard lessons. The annual budgeting process has become much more thorough and systematic, with artistic choices tempered by a “can we afford it?" evaluation.  

That said, we also must manage risk in order to grow the organization to produce some of the larger shows that fit our artistic mission. Kansas City Actors Theatre is expanding marketing to help increase our earned revenue and, likewise, our development efforts to grow individual, corporate and foundation support.  We feel strongly that our model of financial responsibility which maximizes every incoming dollar will help us stand out and succeed.

Organization Name Kansas City Actors Theatre, Inc. dba Actors Theatre
Address 30 W Pershing Rd.
Ste 650
Kansas City, MO 64108
Primary Phone (816) 361-5228
Contact Email info@kcactors.org
CEO/Executive Director Mr. Darren Sextro
Board Chair Mr. Darren Sextro
Board Chair Company Affiliation Board President
Year of Incorporation 2004
Former Names
Kansas City Actors Theatre (KCAT)
Actors Theatre Kansas City