Platte County Back to School Fair Association
212 Marshall Road
Platte City MO 64079
Mission Statement
To provide low-income families of Platte County an equal and safe opportunity for school readiness by enriching physical, mental and social well-being.
Leadership
CEO/Executive Director Board Chair is Executive Director
Board Chair Mr. Matt Eaves
Board Chair Company Affiliation Platte County Community Center North
History and Background
Year of Incorporation 2016
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement To provide low-income families of Platte County an equal and safe opportunity for school readiness by enriching physical, mental and social well-being.
Background Statement
Established in 1999, the Platte County Back to School Fair (BTSF) has been providing a wide variety of resources which enables all vulnerable students of Platte County school districts begin the school year ready to learn and succeed. The Platte County Back to School Fair to date has served over 12,000 children in need. Each year we provide back-to-school resources, health screenings, and information from local organizations, such as Miles of Smiles, Assistance League of KC, Northland Health Care Access, Hillcrest, Tri-County Mental Health to name a few. All of these services are provided through the support of community partners and volunteers who focus on meeting the physical, social, mental and financial well-being of at-risk students.
 
The BTSF is run entirely by volunteers and community partners. By ensuring that children in need have the tools necessary to learn, we are helping develop the whole child. In 2016, the BTSF became the Platte County Back to School Fair Association, Inc. 501c3 organization.
Impact Statement
Our accomplish every year is that we can provide children all the services the Back to School Fair provides off of our annual fundraiser funds and community donations.
 
2017 Accomplishments:
  1. Served 357 families, 879 children, 340 eye screenings, 409 dental screenings, and 109 physicals.
  2. Raised $31,450 in donations from the community to purchase all 2017 school supplies.
  3. Connecting vulnerable families to local resources and support systems to use throughout the year.
 
Goals for 2018:
  1. Raise funds to increase outreach, providing Back to School Fair to 1000 students vs. 900 students in 2017.
  2. Move location of annual fundraiser to increase donations, in addition to include 10K. (Mother’s Day 5K/10K Run)
  3. Expand volunteer base to look for funding sources.
Needs Statement
Poor children in the United States start school at a disadvantage in terms of their early skills, behaviors, and health. Fewer than half (48 percent) of poor children are ready for school at age five, compared to 75% of children from families with moderate and high income, a 27% point gap. The gap in school readiness shrinks from 27% to 7% after adjusting for demographic, health, and behavioral differences between poor and moderate- and higher-income families.
  1. Since the Back to School Fair is ran solely on volunteers and community partnerships, year to year is a toss-up on how many children/families we can serve due to limited funding. 16,279 students are enrolled in Platte County school districts, thirty percent; nearly 4,900 children are identified as being in the 130-185% poverty level.
  2. The past 3 years we were only able to serve 900 children with the funds we received through community donations. Leaving a huge gap to fill in our community. The Back to School Fair’s goal is to reach more children in need in our community.
  3. Year to year our organization has to wait for funding to come in from the community to be able to purchase backpacks and all school supplies.
  4. We need more volunteers able to research for local and/or federal grants. As well as more volunteers in bigger roles to spread the workload between the top 4 volunteers doing the bulk of the work.
  5. If funding isn’t received, vulnerable children won’t be ready for school. The Back to School Fair ensures that these students can begin the school year physically, mentally and financially prepared to learn and grow.
Service Categories
Family Services
Areas of Service
MO - Platte County
The Platte County Back to School Fair Association serves families and children that are eligible for their school's free/reduced lunch programs. These families fall in the 185% poverty level. With over 4,000 children that qualify in our 4 school district area.
CEO/Executive Director/Board Chair Statement
Success: The Platte County Back to School Fair continues to grow each year with the number of vendor participants and support that come together to provide our school districts in Platte county pre-K through 12 grade to be successful as they start the school year in a wide variety of different areas from backpacks filled with school supplies that are age-appropriate to hygiene products to many more support areas for the school year.
 
The challenges are reaching all the kids possible that are on free or reduced lunches that could benefit from this great program!
The challenges are being addressed by working with the counselors and points of contact at each of the school districts that can connect us market and follow up with the families to make sure that they know about the back to school fair event and all the amenities and benefits to it.
 
The mission and the purpose of the back to school fair parallels so much with the focus areas of the Y with healthy living, youth development and social responsibility. This is a great example of how several organizations and volunteers can come together so every child can have the resources to be successful during their school year!
 
“My passion to volunteer for the BTSF is that it parallels with the organization that I work for and serve with...it is my passion to lead and work in our community to bring people together and unite them on many levels and this is a perfect example of that in our local communities with this program in place.”
Programs
Description
Established in 1999, the Platte County Back to School Fair (BTSF) has been providing a wide variety of resources which enables all vulnerable students of Platte County school districts begin the school year ready to learn and succeed. The Platte County Back to School Fair to date has served over 12,000 children in need. Each year we provide back-to-school resources, health screenings, and information from local organizations, such as Miles of Smiles, Assistance League of KC, Northland Health Care Access, Hillcrest, Tri-County Mental Health to name a few. All of these services are provided through the support of community partners and volunteers who focus on meeting the physical, social, mental and financial well-being of at-risk students.
 
The BTSF is run entirely by volunteers and community partners. By ensuring that children in need have the tools necessary to learn, we are helping develop the whole child.
Category Human Services, General/Other Emergency Assistance
Population Served Families, ,
Short-Term Success
The BTSF has provided our student's with necessary medical, dental and vision screenings. Through this, students are able to receive glasses, which improve their ability to perform in school. The dental care improves a child's smile and self-esteem and also mitigates painful dental issues when present, improving overall health. The physicals allow students who might not otherwise be able to afford or access this service to participate in Sports as well as monitoring overall health.
 
The children who receive a new backpack and school supplies come to school excited to have new things like their peers do. These are children who often are not able to access these things which can create embarrassing situations for them at best and bullying behavior from peers at worst. New backpacks and school supplies allow our vulnerable students to be on a more level playing field.
 
The toiletries students receive allow them to maintain their personal hygiene more easily. Many of our families do not have the funds to purchase these basic necessities so children come to school unclean, unkempt and with a body odor. This of course does not go unnoticed by their peers at any grade level. With help from the BTSF, students are able to keep themselves clean and free of odor so they can look and feel their best when they arrive each day.
Long-Term Success Poverty remains an important influence on school readiness, partly through its influence on many of the observed differences between poor and more affluent families. Our goal is that every child that starts school is physically, socially and mentally ready to learn and succeed no matter their financial circumstances.
Program Success Monitored By
Children enter the school year esteemed as they have a quality backpack filled with the same school supplies as their peers.
Students also benefit from the community resources that their parents gain from at this event. It is well understood that if families can resolve barriers/stressors they are experiencing, the parents, as well as the children’s level of functioning all improve. When parents are exposed to resources provided at the BTSF, they are able to establish and maintain contact with these resources and supports to sustain and increase in the families’ ability to manage and provide for their children. Parents/guardians/grand parenting families also have the opportunity to experience the communities expression of caring for their family and this in turn helps parents have the confidence to trust and develop partnerships with the children’s school communities.
Examples of Program Success
“I am a mom of five children. When my first 4 were ages 6, 3, and my twin boys were 1, my husband left us. I ran my own home day care that helped with finances but by no means paid all of the bills. I was given some supplemental resources that would help ease a very stressful time in my life. One resource included the Back to School Fair.”
 
“It may seem like it’s not a lot of help but some of the most minor things can release the stress that comes with being a single mother trying to keep up with her 4 boys. The Back to School Fair brings different community organizations together to help those who find themselves financially challenged giving families many resources under 1 roof to help with getting kiddos off to a great start for school. This event has been such a great blessing to me and my family throughout the years helping with such basic necessities. Easing a parent’s mind of where a new pair of shoes, backpack and school supplies will come from is such a blessing.
 
To having local doctors and dentists give you basic checkups to ensure the kids are in good health, as well as giving extended resources for long term health options. This program and local community venders have helped my family and many others tremendously.”
Description
The Northland Mother's Day 5K/10K is our annual signature fundraising event for the Platte County Back to School Fair.
The event will raise money to purchase school supplies for children in need at The Back to School Fair held in August.
Designed by Runners for Runners. Certified 5K/10K course at the beautiful English Landing Park in Parkville, MO. Fast course with under 20 ft elevation gain, and with minimal turns. The race can be observed from several locations.
  • Facebook link: https://www.facebook.com/PLATTECOUNTYMOTHERSDAY5K
  • Website: www.plattecountybacktoschoolfair.org
  • Saturday, May 12, 2018
  • FAMILY FUN
  • CERTIFIED 5K/10K COURSE at 9 am at ENGLISH LANDING PARK
Join us for:
  • Face Painting
  • Kids Fun Run Dash with Prizes
  • Bounce House
  • Selfie Station
  • Food and more!
  • Awards for overall male & female winners
  • Medals for the top male and female finisher in each age bracket
  • Race T-shirts -- be sure to register by May 3rd to guarantee your shirt!
Adult Registration $35.00
Students 18 & Under $15.00
Program Budget $0.00
Category Recreation & Sports, General/Other Leisure & Recreational Activities
Population Served Families, ,
Program is linked to organization's mssion Yes
Program Frequently Assessed Yes
Short-Term Success  In 2018, participation will raise by 50 race entrees due to new location.
Long-Term Success

This year will be our 3rd Annual race. We are anxious to see the outcome as we moved locations of the course as well as added a 10K option to the race. Our goal is to increase sponsors and participants each year. We believe this new location (which is popular in the Northland) will help us reach more interested families.

Program Success Monitored By Marketing and great community stakeholders is what drives the Northland Mother's Day 5K/10K. We monitor where participants heard about the race though survey questions. A survey is given to all participants after the race asking what worked well and what didn't. 
Examples of Program Success

  • In 2 short years we have grown in participation and revenue. In 2015, we had 94 participants and raised $1520.
  • In 2016, we had 101 participants and raised $2028.

CEO Comments
Without doubt, the Platte County Back to School Fair Association is the “KidLink” in Platte County that helps our most vulnerable children and families connect the dots between school needs and community resources. It is a joy to work with a committed team of volunteers, health professionals and local stakeholders who work throughout the year to make this program happen in Platte County.
Executive Director/CEO
Executive Director Board Chair is Executive Director
Co-CEO/Executive Director
Term Start 0
Compensation Last Year
Staff
Paid Full-Time Staff 1
Paid Part-Time Staff 0
Volunteers 100
Paid Contractors 0
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Under Development
Management Succession Plan No
Organization Policy and Procedures Under Development
Nondiscrimination Policy Yes
Whistleblower Policy No
Collaborations

  • Miles of Smiles
  • Platte County Health Department
  • Platte County Community Centers/YMCA
  • Assistance League of KC
  • Northland Healthcare Access
  • Hillcrest
  • Tri-County Mental Health
  • KCI Rotary
  • Park Hill School District
  • Platte County R-3 School District
  • Platte County  Education Foundation 
  • North Platte School District 
  • West Platte School District
  • Platte Valley Bank
  • The Rock of KC Church
  • Platte Valley Dental
  • Dani Beyer Real Estate 

Board Chair
Board Chair Mr. Matt Eaves
Company Affiliation Platte County Community Center North
Term Jan 2017 to Dec 2018
Board Co-Chair
Board Co-Chair Ms. Andrea Toney
Company Affiliation Platte County Community Center South
Board Members
NameAffiliation
Ms. Stacy Benninghoff Platte County Health Department
Mr. Matt Eaves Platte County Community Center North
Ms. Sherrie Kisker Platte County Health Department
Ms. Diane Nespory Christ Chapel
Ms. Andrea Toney Platte County Community Center South
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 5
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 1
Female 4
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 0
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Number of Full Board Meetings Annually 6
Financials
Fiscal Year Start Jan 01, 2018
Fiscal Year End Dec 31, 2018
Projected Revenue $35,000
Projected Expenses $35,000
Foundation Comments
  • FY 2017, 2016: Financial data reported using the organization's internal financial documents.
Detailed Financials
 
Expense Allocation
Fiscal Year201720162015
Program Expense$20,775$22,797--
Administration Expense$0$0--
Fundraising Expense$0$0--
Payments to Affiliates$0$0--
Total Revenue/Total Expenses1.791.30--
Program Expense/Total Expenses100%100%--
Fundraising Expense/Contributed Revenue0%0%--
Assets and Liabilities
Fiscal Year201720162015
Total Assets$16,386$6,871--
Current Assets$16,386$6,871--
Long-Term Liabilities$0$0--
Current Liabilities$0$0--
Total Net Assets$16,386$6,871--
Short-Term Solvency
Fiscal Year201720162015
Current Ratio: Current Assets/Current Liabilities------
Long-Term Solvency
Fiscal Year201720162015
Long-Term Liabilities/Total Assets0%0%--
Top Funding Sources
Fiscal Year201720162015
Top Funding Source & Dollar Amount -- ----
Second Highest Funding Source & Dollar Amount -- ----
Third Highest Funding Source & Dollar Amount -- ----
Capital Campaign
Currently in a Capital Campaign? No
Organization Name Platte County Back to School Fair Association
Address 212 Marshall Road
Platte City, MO 64079
Primary Phone (816) 587-5998
Contact Email BTSFA@plattehealth.com
CEO/Executive Director Board Chair is Executive Director
Board Chair Mr. Matt Eaves
Board Chair Company Affiliation Platte County Community Center North
Year of Incorporation 2016