Vaughn-Trent Community Services, Inc.
300 Oak Street, Suite B
PO Box 75
Bonner Springs KS 66012
Web and Phone Contact
Telephone (913) 441-0461
Mission Statement
The purpose of Vaughn-Trent Community Services, Inc. is to assist people with basic needs within USD #204 (Bonner Springs/Edwardsville school district).
Leadership
CEO/Executive Director Mr. Dylan Woods
Board Chair Mr. Charles Grant
Board Chair Company Affiliation USD #204
History and Background
Year of Incorporation 1989
Volunteer Opportunities
Ways to donate, support, or volunteer Vaughn-Trent is always seeking committed volunteers for our social services center.  We are also seeking volunteers with specific skills such as marketing, fundraising, or IT.  We gladly accept food donations are our center located at 300 Oak St. in downtown Bonner Springs.  Monetary donations can be made online via PayPal at www.vaughntrent.org or via mail at PO Box 75, Bonner Springs, KS 66012.  Thank you for your support!
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement
The purpose of Vaughn-Trent Community Services, Inc. is to assist people with basic needs within USD #204 (Bonner Springs/Edwardsville school district).
Background Statement
Vaughn-Trent Community Services, Inc. is a social services agency that serves residents of USD #204 (Bonner Springs & Edwardsville). We were incorporated in 1989, but we can trace our roots back to 1965 when we first distributed Christmas baskets. The agency is named in honor of the late Marion Vaughn, mayor and civic leader (Bonner Springs, KS) and the late Lindy Trent, mayor and civic leader (Edwardsville, KS).
Impact Statement
2018 Accomplishments
  • Impacted 265 individuals through our Christmas Basket program, totaling 11,625 lbs, as well as $2,836 spent on refrigerated food and meat certificates
  • Paid $12,735 towards utility bills, keeping homes comfortable for 240 individuals.
  • Distributed 10,280 lbs from our food pantry, helping 358 people fight hunger.
  • Provided case management services for 48 people. 

2019 Goals
  • Grow our Fresh Foods program, by providing fresh produce for clients each day we're open. 
  • Continue to build up partnerships within the community, in order to improve our impact on poverty in our area. 
  • Increase both our case load and goal completion rate within our Case Management program. 
  • Offer our Christmas Basket program again, while transferring leadership for the first time in 50 years. 
Needs Statement
  1. Funding for Utility Assistance Program – We are only able to provide $100-150 per household for utility assistance each year. Unfortunately, many bills cannot be paid with this amount and our clients cannot always pay the remaining balance. We would like to be able to assist with up to $200.
  2. Non-perishable food –VTCS depends on donors to provide food for our pantry. Though we gladly accept all non-perishable food donations, there is often a need for high protein foods.
  3. Funding for General Operations –VTCS has a great need for unrestricted funding. We struggle to pay for rent, utilities, and staff salaries. We need a second part-time staff member to work at the center, but cannot afford one.
  4. Marketing Assistance –VTCS serves many people, but we believe that we are still missing several potential clients. We also believe that we are missing potential donors because they do not understand our goals or even know that we exist. We would like to create marketing materials, but we are lacking in staff time and funds.
  5. Volunteers - Since our agency operates with few paid staff members, we depend on volunteers to operate. We would benefit greatly from having some volunteers with specific skill sets such as IT, marketing, building maintenance, or fundraising.
Service Categories
Emergency Assistance (Food, Clothing, Cash)
Areas of Service
KS - Wyandotte County
KS
Geographic Area Served Narrative Vaughn-Trent serves residents of USD#204, which includes Bonner Springs, Edwardsville, and a small portion of Kansas City, KS. 
CEO/Executive Director/Board Chair Statement
My name is Charles Thomas and I was appointed Board Chairperson of Vaughn-Trent in April of 2014. However, my acquaintance with the Vaughn-Trent organization goes back to its inception. Before retirement, I was an attorney in private practice and was asked by a group of dedicated civic leaders to help incorporate a new charitable organization. I gladly donated my time to do this.
 
The purpose of that new charity was to help low income families who resided within the boundaries of Unified School District 204 in Bonner Springs and Edwardsville, Kansas. As Attorney for the School Board since the mid 1970’s, I knew that the area encompassed by USD 204 was a relatively high poverty area where many good people and their children were wanting for the bare necessities; food, water, electricity, and gas for their furnace. This segment of the Kansas City area was, and still is, greatly underserved and Vaughn-Trent strives to meet these needs.
 
Historically, a large portion of the Vaughn-Trent income has comes from donors within the community, but times are changing. When the economy struggles two things happen; the need for services increases and the amount of giving decreases. We have had much more demand since the economic downturn, and less funds to meet that demand. We have even had to cut into our reserves which are quickly depleting. We have had to adjust the amount of utility assistance available to each eligible family, but this is a poor solution. If we are only able to provide assistance for a portion of the bill, the family still has to pay the remaining balance and this is not always possible. We need to end the spend down of our reserves, and to increase our cash position to meet the demands that today’s economic conditions. We are addressing this issue by planning new and different fundraising events, approaching local businesses, and applying for grants.
 
Despite our financial struggles, we have been able to provide assistance to many people in USD 204. Over the past 12 months, we have distributed over 12,000 pounds of food, paid out over $12,000 in utility assistance, given Christmas baskets to 200 households, provided school supplies to over 450 children, and averaged 35 households a day for free breads and pastries. Bonner Springs and Edwardsville have had some tough times, but we are a strong community that will continue to support one another as much as we can.
 
Charles Thomas
Board Chairperson
Programs
Description
One of VT’s main services is food assistance. This program is available to all financially qualifying people that reside within the boundaries of USD #204 – Bonner Springs/Edwardsville. The amount of food distributed depends on the size of the family.
Category Food, Agriculture & Nutrition, General/Other Food Distribution
Population Served Poor,Economically Disadvantaged,Indigent
Short-Term Success Our short-term goal is to alleviate hunger for individuals and families in our area. When families receive a bag from our food pantry they are given a wide variety of food necessary for proper nutrition.
Long-Term Success
Over time, we hope to see fewer and fewer repeat clients. We hope that through our assistance, and often times the assistance of other agencies, they are able to become more financially secure and not need our services.
Program Success Monitored By
For our Food Assistance Program we monitor the following:
• Pounds of food distributed
• Number of households served
• Number of new households served
Examples of Program Success
We encountered a client when she was applying for food assistance. During her financial assessment, it was discovered that she was in an abusive relationship resulting in many health problems. Not only were we able to meet her immediate need for food, but we were able to teach her about how to end a violent relationship. We believe that when a client feels confident that he or she will not be hungry for a few weeks, then they can focus on meeting their other needs. In addition to providing food, we try to provide education and referrals to other social services agencies.
Description Vaughn-Trent provides a utility assistance program for individuals and families that are in immediate need. They must first participate in an intake interview and provide a photo ID for the “head of household” and Social Security cards for all other people residing in the home. A financial assessment is conducted and proof of income is required. Assistance is only available to those who financially qualify and can bring us an official utility shut off notice.
Category Housing, General/Other Housing Expense Assistance
Population Served Poor,Economically Disadvantaged,Indigent
Short-Term Success The short-term success of this program is achieved when consumers are able to keep their water, gas, or electric services. This short-term goal is especially important in the very hot and very cold months of the year.
Long-Term Success Our goal is to help our clients during difficult times. By assisting them with a utility bill, we hope that they are able to put their funds towards remaining bills and other necessary expenses.
Program Success Monitored By
We track the following information to monitor our success:
• The dollar amount of assistance provided each month and year
• The number of households served
• The number of new clients, rather than repeat clients
Examples of Program Success
We recently encountered an older woman who needed assistance paying her gas bill. She said that she had 6 people in her household and she was the only adult. We discovered that her son was in jail and she had decided to take in all 5 of his children so they would not end up in foster care. Taking on 5 extra people very suddenly was challenging despite the fact that she had a job. She was confident that she would be able to provide for the children after she had a few weeks to adjust her spending. She came to us with an urgent need for utility assistance and we were happy to help. Once this need was met, the children were warm and the grandmother was able to focus on finding a higher paying job and filing for state assistance for the children.
CEO Comments
We employ a part-time Case Manager to work with clients on their goals and provide additional basic needs support. Examples of activities include:

*Completing LIEAP (Low Income Energy Assistance Program) applications. The program is available from mid January through the end of March.
*Completing applications for SNAP (food stamps), Medicaid, and other state assistance.
*Seeking employment, building a resume, and developing job search skills.
*Making referrals for mental health services, domestic violence resources, housing, and more.  

Our current Case Manager began in December 2018. Previously, there was a vacancy for the position that began in July. After the previous employee left, the Executive Director at the time absorbed case management responsibilities. Soon thereafter, the Executive Director decided to step down. Her successor began in September 2018.

In 2019, we will be evaluating the program as we build the caseload and become more familiar with our community's needs.

We also offer our Fresh Foods program, which allows us to provide fresh produce each day we're open.  Throughout the year, we host demonstrations that show clients how to prepare meals and snacks with the produce we provide. Staff provides education around the Choose My Plate model, as well as relevant nutrition facts for the day's food.

Additionally, our Christmas Basket program has run annually since 1965. Businesses, organizations, and schools collect food. Students and volunteers assist with making baskets and distributing to those in need. This past year, 265 individuals benefited from the program. In total, 11,625 lbs of food went to the community, as well as $2,836 spent on refrigerated food and meat certificates.
Executive Director/CEO
Executive Director Mr. Dylan Woods
Term Start Sept 2018
Experience Dylan Woods has been the Executive Director of Vaughn-Trent since September 2018. In his career, he has worked as a Research Project Coordinator at the Center for Public Partnerships & Research at the University of Kansas and as a Grant Writer, Site Director, and Case Manager at Catholic Charities of Northeast Kansas. Dylan completed his undergraduate and graduate education at the University of Kansas in the field of Social Work.
Former CEOs
NameTerm
Rachael Nickerson-
Senior Staff
Title Program Coordinator
Staff
Paid Full-Time Staff 0
Paid Part-Time Staff 2
Paid Contractors 0
Volunteers 10
Retention Rate 0%
Staff Diversity (Ethnicity)
Caucasian 2
Staff Diversity (Gender)
Female 1
Male 1
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Yes
Management Succession Plan No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Affiliations
AffiliationYear
United Way Member Agency2018
Government Licenses
Is your organization licensed by the government? No
Board Chair
Board Chair Mr. Charles Grant
Company Affiliation USD #204
Term Jan 2017 to Dec 2020
Board Members
NameAffiliation
Ms. Jeannine GallagherUSD #204 (Retired)
Mr. Charles GrantBonner Springs Methodist Church (Retired)
Ms. Jane HanksSprings Properties
Ms. Mayzell HickmonChildcare Provider
Ms. Tillie LaPlanteCity of Bonner Springs
Ms. Jonetta MellottBank Midwest
Ms. Kristin Moulin
Ms. Kimberly Romero
Mr. Clausie SmithFormer Mayor, Chieftain Editor (Retired)
Mr. Richard Tomlin
Ms. Chris WoodUSD #204 (Retired)
Board Demographics - Ethnicity
African American/Black 2
Asian American/Pacific Islander 0
Caucasian 9
Hispanic/Latino 0
Native American/American Indian 0
Board Demographics - Gender
Male 3
Female 8
Unspecified 0
Governance
Board Term Lengths 6
Board Term Limits 2
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 73%
Percentage Making In-Kind Contributions 36%
Constituency Includes Client Representation No
Number of Full Board Meetings Annually 12
Financials
Fiscal Year Start Jan 01, 2019
Fiscal Year End Dec 31, 2019
Projected Revenue $64,260
Projected Expenses $64,260
Audit Documents
Foundation Comments
  • FY 2017, 2016, 2015: Financial data reported using the IRS Form 990-EZ. 
  • Foundation/corporate revenue line item may include contributions from individuals.
Detailed Financials
 
Expense Allocation
Fiscal Year201720162015
Program Expense$41,139$36,088$27,581
Administration Expense$64,246$98,739$103,148
Fundraising Expense$305$308$0
Payments to Affiliates--$0$0
Total Revenue/Total Expenses1.010.961.13
Program Expense/Total Expenses39%27%21%
Fundraising Expense/Contributed Revenue------
Assets and Liabilities
Fiscal Year201720162015
Total Assets$62,389$60,947$66,120
Current Assets$57,967$56,722$58,249
Long-Term Liabilities$0$0$0
Current Liabilities$2,836$2,022$1,131
Total Net Assets$59,553$58,952$64,989
Short-Term Solvency
Fiscal Year201720162015
Current Ratio: Current Assets/Current Liabilities20.4428.0551.50
Long-Term Solvency
Fiscal Year201720162015
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201720162015
Top Funding Source & Dollar Amount -- -- --
Second Highest Funding Source & Dollar Amount -- -- --
Third Highest Funding Source & Dollar Amount -- -- --
Capital Campaign
Currently in a Capital Campaign? No
Campaign Purpose
Organization Comments
Other Documents
Organization Name Vaughn-Trent Community Services, Inc.
Address 300 Oak Street, Suite B
PO Box 75
Bonner Springs, KS 66012
Primary Phone (913) 441-0461
Contact Email director@vaughntrent.org
CEO/Executive Director Mr. Dylan Woods
Board Chair Mr. Charles Grant
Board Chair Company Affiliation USD #204
Year of Incorporation 1989