West Is Best Scholarship Fund
13600 Santa Fe Trail Drive
Lenexa KS 66215
Mission Statement
West is Best Scholarship Fund supplements activity fees and uniform costs for individual students in grades K-12 who demonstrate a need for financial assistance in order to participate in after school activities. Students must live or go to school in the Shawnee Mission West attendance area to qualify.
Leadership
CEO/Executive Director Kelly Tines
Board Chair Kelly Tines
Board Chair Company Affiliation Olathe School District
History and Background
Year of Incorporation 2011
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement West is Best Scholarship Fund supplements activity fees and uniform costs for individual students in grades K-12 who demonstrate a need for financial assistance in order to participate in after school activities. Students must live or go to school in the Shawnee Mission West attendance area to qualify.
Background Statement
West is Best founders Dave & Kelly Tines have worked within the SM West community for years serving as coaches for youth sports and working with students involved in scouting. As poverty rates doubled in Johnson County they noticed the poverty level in the West area skyrocketing as well, leaving 50% of students in grades K-8 living in poverty and families struggling to meet daily financial challenges. In addition to basic needs, families face the increasing costs of participation in after-school activities for league fees, uniforms, and any other equipment. As a result, some children are unable to participate.

Knowing the academic and social benefits, Dave & Kelly did not want even one child excluded from after-school activities due to financial resources. They started West is Best Scholarship Fund with the hope that all interested students in the SM West area would be able to participate in after school-activities, regardless of financial status.
Impact Statement

Accomplishments during 2016: 

  1. Provided 104 scholarships during the fiscal year, totaling over $8,925.  Total scholarships since inception is 523, equaling over $51,000.
  2. Held first Vikingpalooza Family Funfest to provide a FREE festival with booths about after school activities, social agencies, and local businesses. 
Goals for 2017: 
  1. Provide approximately $11,000 in scholarships during 2017 fiscal year. 
  2. Increase communication with schools, especially by participating in additional Back to School nights and other events.
  3. Seek funding through grant proposals and a corporate sponsorship package.
  4. Hold a second Vikingpalooza event with greater involvement.
  5. Hold a $10 Sports Physical Night for all students K-12.
Needs Statement
  1. Our primary need is funding. We have barely scratched the surface of need. Each year as our mission spreads we will have increased scholarship need. Since our funding base is primarily within our school boundaries, as our local poverty rate increases, our donations will likely decrease.
  2. Any in-kind donations which involve printing of flyers or signs would be helpful.
Service Categories
Elementary & Secondary Schools
Scholarships & Student Financial Aid
Areas of Service
KS - Johnson County
CEO/Executive Director/Board Chair Statement

The greatest asset of our organization is our community. The SM West community is unique in that it embraces diversity, is proud of its youth, and consistently provides support for its members in need. While 50% of our population lives below poverty, the other 50% have stepped up to provide financial assistance through our organization. In only one year, we have had over 100 local citizens and businesses donate both funds and goods to help support our local children. We have also been fortunate to gain the support of our local school administrators, counselors, and social workers – from elementary through high school – who recognize the benefits of their students’ participation in activities. They have been an invaluable resource for spreading the word about West is Best. Finally, the coaches, scout leaders, and affiliated organizations have encouraged parents to seek assistance through our organization. They are identifying needs on the “front line” and helping steer families our direction.

 

Our greatest challenge is continuing to raise funds. In our first year we thought $5,000 would suffice. We gave out over $7,000 and in many ways, our scholarships were rather limited to specific populations (football players, Cub Scouts at one particular school, etc). We know there is a much greater need and as our publicity spreads, the number of applicants will grow tremendously. Our funding is primarily limited to patrons of the SM West area, and of those, a targeted 50% who are not living in poverty. Looking for alternate funding sources and creative fundraising will be our greatest challenge.
Programs
Description

Providing scholarships for students to participate in after-school activities is our only program. Candidates for scholarships complete a scholarship application indicating the activity, cost of activity, amount to be provided by the family, reason for the need, and annual family income.

Financial qualifications are based roughly on the USDA eligibility for free/reduced school lunch. Recipients may receive scholarships for 25%, 50% or 75% of the total cost of the activity.

A student may receive up to 3 scholarships in one year. Assistance is not provided for premier teams/camps. If the sponsoring organization provides scholarships, we ask that families apply there first.

If the scholarship is approved for a registration fee, a check is written to the sponsoring organization. If the scholarship is for a uniform or equipment, either a check is written to the coach or uniform vendor or a gift certificate is provided to a local retailer to be used toward the purchase of required equipment.

Category Education, General/Other Afterschool Enrichment
Population Served K-12 (5-19 years), ,
Short-Term Success

In our first nine months, we were able to provide 99 scholarships totaling over $7,000. We provided scholarships for nine different after school activities including football, cheerleading, scouts, and basketball. Students served were from 11 different schools in the SM West area.

According to a survey, student behavior is being impacted. Comments from parents include:
  • I can’t tell you how much this experience has helped my son to have a greater sense of value and worth.
  • This scholarship has meant the world to us. Without it, my son could easily go down a negative path. With it, he has the opportunity for a greater sense of self and the quality role models his coaches provide.
  • He benefited by the life lessons he has received through sports.
  • My son has benefited by a tremendous increase in self-esteem and sense of belonging.
  • It helped to bring a little structure to our lives that have been a little chaotic lately.
  • She got to meet new friends and got her out for some exercise and fun.
Long-Term Success Research shows that students who participate in after-school activities have improved academic performance, attendance, and attitudes, as well as lower dropout rates. They are also less likely to use drugs. ACT says the one predictable indicator of post-high school success is a student’s involvement in activities. Our organization’s goal is to provide access to after-school activities to as many under-privileged children as possible to realize these positive effects.
Program Success Monitored By

We have completed our first annual survey of scholarship recipients (45% return). Almost 60% said their child would not have been able to participate in after school activities without a West is Best Scholarship. Of the 40% who would have found a way for their child to participate, recipients stated it would have been at the expense of paying bills and paying registration on time as other basic needs such as food and rent would have had to be paid first.

One hundred percent of respondents said their child participated in the entire season of the activity.

In addition to data from recipients, our board looks at internal data on a regular basis. We examine the number and average payout of scholarships given, the number of individual and families who receive aid, and which activities have been funded. We also track how many scholarships are given at each elementary school and the grade levels of recipients. This helps us target future marketing to particular buildings and programs.

Examples of Program Success

41% of recipients’ families earned under $17,000/yr; and 44% earned between $17,000 & $29,000. Almost 100% of the families who applied are working poor. Those not working were on disability. Approximately 1/3 of recipients were from single-parent homes.

A little league football coach said, “Thanks again for all you guys are doing. I know I have a lot of kids that there is no way they could play if it weren’t for what you guys are doing to help these kids.

Parent feedback includes:
  • It is a life saver and I hope it is available again when I need it.
  • Everything is so expensive and I want my children to be able to do more but I’m a single parent and a lot of the time I just can’t afford it.
  • It is the best thing that happened to me last year. As a single parent who is in school full time, the scholarships were a Godsend.
  • Last year was my child’s first year cheerleading. It was like a dream come true for her and without the scholarship it wouldn’t have happened. We are truly grateful.
Executive Director/CEO
Executive Director Kelly Tines
Term Start Dec 2011
Experience Kelly Tines has been involved in various volunteer roles throughout the community, primarily with youth.  Mrs. Tines was the PTA president at Rising Star Elementary, Westridge Middle, and currently at SM West High School.  She has also served in various board and committee chair positions at each.  Mrs. Tines has also been a team administrator for multiple teams over the last decade including youth football, basketball, baseball, and lacrosse as well as high school football.  She currently serves on the Board and as Treasurer of Raider Lacrosse.  Mrs. Tines is a member of the Junior League of Wyandotte & Johnson Counties, serving on the Board of Directors in past years.  When not volunteering, Mrs. Tines works for the Olathe School District as a staff developer and assists with operations of three small businesses owned by Mrs. Tines and her husband.
Co-CEO/Executive Director
Term Start
Compensation Last Year
Staff
Paid Full-Time Staff 0
Paid Part-Time Staff 0
Volunteers 9
Paid Contractors 0
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan No
Management Succession Plan No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy No
Government Licenses
Is your organization licensed by the government? No
Board Chair
Board Chair Kelly Tines
Company Affiliation Olathe School District
Term Dec 2011 to Dec 2017
Email info@westisbestscholarshipfund.com
Board Members
NameAffiliation
Janiece Gleese JC Penney
Angie Gunion Titan Environmental Services
Jim Hawkins Imko, Inc.
Barbara Janssen The Rub Bar-B-Que & Catering, Inc.
Sheila Rehder University of Kansas
Jennifer Silverstein Community Volunteer
Kelly Tines Olathe School District
Dave Tines The Tines Group, Inc.
Angela Webb United Health Care
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 1
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 2
Female 7
Unspecified 0
Governance
Board Term Lengths 1
Board Term Limits 0
Board Meeting Attendance % 100%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 67%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 1
Financials
Fiscal Year Start Jan 01, 2017
Fiscal Year End Dec 31, 2017
Projected Revenue $12,650
Projected Expenses $11,921
Foundation Comments
  • FY 2016, 2015, 2014: Financial data reported using internal financial documents.
  • Foundations/corporate revenue line item may include contributions from individuals.
 
Detailed Financials
 
Expense Allocation
Fiscal Year201620152014
Program Expense$8,925$11,241$1,146
Administration Expense$711$493$176,864
Fundraising Expense$0$0$384
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.920.990.05
Program Expense/Total Expenses93%96%75%
Fundraising Expense/Contributed Revenue0%0%512%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$0$0$17,887
Current Assets$0$0$17,887
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$0$0$17,887
Short-Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities------
Long-Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets----0%
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar Amount -- -- --
Second Highest Funding Source & Dollar Amount -- -- --
Third Highest Funding Source & Dollar Amount -- -- --
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years No
Organization Name West Is Best Scholarship Fund
Address 13600 Santa Fe Trail Drive
Lenexa, KS 66215
Primary Phone (913) 620-6333
CEO/Executive Director Kelly Tines
Board Chair Kelly Tines
Board Chair Company Affiliation Olathe School District
Year of Incorporation 2011