Harvest Ball Society
PO Box 34423
Kansas City MO 64116
Web and Phone Contact
Telephone (816) 587-3443
Mission Statement
The Mission of the Harvest Ball Society is to connect donors to the priorities they care about and to the needs of the Northland community; to increase charitable giving; and to provide leadership in meeting community needs.
 
Founded in 1987, the Harvest Ball Society has become the largest not-for-profit organization devoted to raising funds for charities serving causes primarily in the Northland. Proceeds from the Society's events will benefit programs and services that enrich, stabilize and strengthen the lives of children and adults within our community.
Leadership
CEO/Executive Director
Board Chair Ms. Jan Kauk
Board Chair Company Affiliation Community Volunteer
History and Background
Year of Incorporation 2003
Financial Summary
 
 
Projected Revenue $887,700
Projected Expenses $887,700
Statements
Mission Statement The Mission of the Harvest Ball Society is to connect donors to the priorities they care about and to the needs of the Northland community; to increase charitable giving; and to provide leadership in meeting community needs.
 
Founded in 1987, the Harvest Ball Society has become the largest not-for-profit organization devoted to raising funds for charities serving causes primarily in the Northland. Proceeds from the Society's events will benefit programs and services that enrich, stabilize and strengthen the lives of children and adults within our community.
Background Statement

Celebrating 30 years of philanthropy, the Harvest Ball Society has become the largest not-for-profit organization devoted to raising funds for charities serving causes primarily in the Northland. Proceeds from the Society's events benefit programs and services that enrich, stabilize and strengthen the lives of children and adults within our community

 

The Harvest Ball Society has donated to more than 80 different charitable organizations spanning three decades. Those charities have a common thread- taking care of needs in the Northland. The generosity shown to the Harvest Ball Society brings tangible results. Hungry children and adults have been fed. Safety and shelter have been provided for those who need it most. People who had had no previous access, have seen physicians, dentists and mental health professionals. As the Northland grows, so do the unmet needs. The Harvest Ball Society is dedicated to identifying and helping fill the gaps for the greatest needs in our community.
 
 
The Harvest Ball Society has distributed over $7.8 million to over 80 charitable agencies within the Northland and the greater Kansas City community. Non-profit charitable agencies with a 501(c)(3) status are selected annually through an application process. Each year, the Harvest Ball Society consisting of approximately 140 volunteers who come together to organize two major fundraising events, the Harvest Ball and the Adorn Style Show.
Impact Statement

In 2015, the Harvest Ball Society celebrated 29 years of philanthropy and distributed over $404,000 to 30 charities within our community. In 2015 we also developed the Friends of HBS. We have also formed an Endowment Committee that is responsible for establishing policies, procedures and guidelines for our Endowment fund.

 
In 2016, the Harvest Ball Society celebrates 30 years of philanthropy within our community. We have several strategic goals we want to accomplish this year. We want to build upon 30 years of success, to refresh the organization and meet the changing philanthropic, demographic, and service needs within our community. We would like to engage multiple stakeholders in the collection and assessment of data and opinions. Design a collaborative picture of the current and future needs. Align our Mission, Vision, and Values as HBS seeks to maintain excellence as a high performing nonprofit organization.  Engage and connect members while we seek to diversify and welcome new members. Provide ongoing Board and membership updates throughout the planning process. Seek Board/Membership approval of our strategic plan. Design success measures for continuous evaluation and plan updates in the future years.  
Needs Statement

The Harvest Ball Society is working on developing a 5-year plan that supports HBS's evolution as we respond to changing philanthropic, demographic and service needs in our community; building on our 30 years of success.

  1. Community Relevance- Remain relevant and responsive to the community. Ensuring our mission, vision, and values are aligned with the community's changing needs. 
  2. Fundraising-Attract new donors, sustain current donors, and increase overall charitable giving for high impact giving. We must keep our events attractive and marketable. 
  3. Marketing/PR- Develop a marketing plan that reflects a clear purpose and the grant making impact of the organization on the community. 
  4. Membership- Connect and engage members in meaningful work. Leverage the talents of all members in mission-driven work. 
  5. Administration & Structure- Achieve non-profit professional excellence across our operation model-financial management, Performance outcomes, Member development, Staffing, Board leadership, Policies, practices and ethics.  
Service Categories
Fund Raising & Fund Distribution
Fund Raising & Fund Distribution
Voluntarism Promotion
Areas of Service
MO - Clay County
MO - Platte County
MO - Ray County
CEO/Executive Director/Board Chair Statement

The Harvest Ball Society is working hard in 2016 to develop a 5-year plan that supports HBS's evolution as we respond to changing philanthropic, demographic and services needs in our community; building on our 30 years of success.

The annual efforts of the Harvest Ball Society is to provide assistance to charities that labor daily for residents of our community. Recognizing that their noble efforts impact lives by meeting basic needs. Members of the Harvest Ball Society volunteer their services and time for a year-long fundraising effort that culminates into 2 major events.

The Harvest Ball- a premier event in Kansas City, that fills both heart and soul, while benefiting those most in need within our community. An extra ordinary cocktail reception opens the evening, which includes dining followed by dancing and recognition of our VICTORY Honorees. Young leaders selected for their outstanding leadership, scholarship and philanthropic achievements.
 
Adorn Style Show -Guests will discover the latest fashion trends presented by professional runway models. Enjoy a light lunch while watching the show or strolling through a unique marketplace of exclusive boutiques an local merchants.
 
The 29-year legacy of the Harvest Ball Society is strong and determined to support charities, volunteerism in the community, and encourage future leaders within our community by recognizing their accomplishments. Despite its established history and record of success, the Harvest Ball Society believes it has only just tapped its potential as a critical, leading source of funds for vital community resources that enhance life for thousands each year.
 
 
Programs
Description The Harvest Ball Society raises funds annually for 501(c)(3) charitable agencies that provide services in Clay, Platte, and Ray Counties and throughout the Kansas City community. Funds are distributed annually to selected charitable agencies. Additionally, a portion of the proceeds are placed in the Harvest Ball Society's Endowment Fund established in 2005 at GKCCF. Special fundraising events organized and hosted each year by the committee include the Harvest Ball and the Adorn Style Show.
Category Philanthropy, Voluntarism & Grantmaking, General/Other Fundraising
Population Served At-Risk Populations, ,
Short-Term Success Harvest Ball provides funding to all selected charitable agencies each year and strives to distribute funds in a manner that represents a geographic, demographic, and programmatic diversity in the Northland and across our community.
Long-Term Success

Provide adequate supplemental funding for a diversity of charitable agencies in the Northland and our surrounding community to facilitate their provision of programs and services that enrich, stabilize and strengthen the lives of adults and children within our community.

Program Success Monitored By The annual budget for The Harvest Ball is determined by targeting corporate and individual sponsors set forth by our fundraising committee with specified goals to be achieved. A charity selection committee reviews each application and selects the annual recipients of the Harvest Ball grant monies.
Examples of Program Success Over its 27 year history, The Harvest Ball has funded more than 60 charitable agencies that meet the needs of children and families in the Northland. Examples of programs that have been funded with annual grants include mentoring programs, after-school programs for at-risk children, services that provide clothing for families, food for families, services for senior citizens, health care services for families, shelter for woman and children of domestic violence, and much more. The Harvest Ball funds have helped these charitable agencies maximize their use of volunteers by subsidizing expenses that most-directly meet the needs of their clients.
Description
The Harvest Ball is a premier event in Kansas City, filling both heart and soul, while benefiting those most in need with our community. An extraordinary cocktail reception opens the evening which includes an elegant dining experience, followed by dancing to the sounds of one of Kansas City's leading orchestras. The highlight of the evening is the presentation of the VICTORY Honorees, young leaders selected for their outstanding leadership, scholarship and  philanthropic achievements.
Category Philanthropy, Voluntarism & Grantmaking, General/Other Fundraising
Population Served At-Risk Populations, ,
Short-Term Success  

Harvest Ball provides funding to all selected charitable agencies each year and strives to distribute funds in a manner that represents a geographic, demographic, and programmatic diversity in the Northland and across our community.

Long-Term Success  

Provide adequate supplemental funding for a diversity of charitable agencies in the Northland and our surrounding community to facilitate their provision of programs and services that enrich, stabilize and strengthen the lives of adults and children within our community.

Program Success Monitored By  

The annual budget for The Harvest Ball is determined by targeting corporate and individual sponsors set forth by our fundraising committee with specified goals to be achieved. A charity selection committee reviews each application and selects the annual recipients of the Harvest Ball grant monies.

Examples of Program Success Over its 27 year history, The Harvest Ball has funded more than 60 charitable agencies that meet the needs of children and families in the Northland and surrounding community. Examples of programs that have been funded with annual grants include mentoring programs, after-school programs for at-risk children, services that provide clothing for families, food for families, services for senior citizens, health care services for families, shelter for woman and children of domestic violence, and much more. The Harvest Ball Society funds have helped these charitable agencies maximize their use of volunteers by subsidizing expenses that most-directly meet the needs of their clients. 
Description The Adorn Style Show entertains guests each September with the latest fashion trends presented by top professional runway models. Guests will enjoy a light lunch while watching the show or strolling through a unique marketplace of exclusive boutiques and local merchants.  
Category Philanthropy, Voluntarism & Grantmaking, General/Other Fundraising
Population Served At-Risk Populations, ,
Short-Term Success  

Harvest Ball provides funding to all selected charitable agencies each year and strives to distribute funds in a manner that represents a geographic, demographic, and programmatic diversity in the Northland and across our community.

Long-Term Success  

Provide adequate supplemental funding for a diversity of charitable agencies in the Northland and our surrounding community to facilitate their provision of programs and services that enrich, stabilize and strengthen the lives of adults and children within our community.

Program Success Monitored By  

The annual budget for The Harvest Ball is determined by targeting corporate and individual sponsors set forth by our fundraising committee with specified goals to be achieved. A charity selection committee reviews each application and selects the annual recipients of the Harvest Ball grant monies.

Examples of Program Success Over its 27 year history, The Harvest Ball has funded more than 60 charitable agencies that meet the needs of children and families in the Northland and surrounding community. Examples of programs that have been funded with annual grants include mentoring programs, after-school programs for at-risk children, services that provide clothing for families, food for families, services for senior citizens, health care services for families, shelter for woman and children of domestic violence, and much more. The Harvest Ball Society funds have helped these charitable agencies maximize their use of volunteers by subsidizing expenses that most-directly meet the needs of their clients. 
Description
The Harvest Ball Society sponsors the VICTORY Honoree Program: Volunteerism In the Community Through Organized Recognition of Youth. The VICTORY Honoree Program fosters volunteerism while identifying and inspiring future community leaders. Each year the Harvest Ball Society recognizes and honors outstanding young people for their exceptional achievements in scholarship, leadership, and community service.
Category Philanthropy, Voluntarism & Grantmaking, General/Other Voluntarism Promotion
Population Served Adults, ,
Short-Term Success A detailed application is filled out by the potential VICTORY Honoree. A committee reviews all possible VICTORY applicants and decides with board approval, who will be our VICTORY Honorees for the year.
Long-Term Success By recognizing young men and women within 21-26 years of age who serve the community through philanthropic activities, we are hoping to foster future leaders and leaders within the Harvest Ball Society.
Program Success Monitored By Our goal is to showcase the philanthropic commitments these young men and women make within our community and to foster future leaders in our community and within the Harvest Ball Society. The tools we use to track our past VICTORY Honorees success is measured by monitoring what they are doing within their community after they are a VICTORY Honoree. Many of the past VICTORY Honorees are committee members of the Harvest Ball Society. Their commitment to philanthropic worthwhile causes continues throughout their life. 
 
Examples of Program Success Since the VICTORY Honoree program began in 1997, we have recognized over 172 young men and women who have made a difference within their community through their philanthropic endeavors.
CEO Comments

The Harvest Ball Society is working hard to develop a 5-year plan that supports HBS's evolution as we respond to changing philanthropic, demographic and service needs in our community; building on our 30 years of success.

Community Relevance- Challenges-aligning charitable giving guidelines with the mission and vision of our organization. Tracking impact giving on the changing condition of our community. Fundraising/Finance- Challenges-keeping our events attractive and marketable. Increasing attendance at our events, capturing donor history and designing an endowment plan this is congruent with our mission and promotes planned giving.  Marketing/PR-Challenges-more band recognition in the metro area. Making sure our marketing messages effectively reach target audiences. That HBS is preserved and respected as we adapt to the future. Membership-Challenges- Leveraging the talents of all members in mission-driven work. Evaluate member roles and responsibilities across all classifications. We must recruiter diverse members; structure that attracts young professionals. Administration & Structure- We must achieve non-profit professional excellence across our operating model-Financial Management, Performance outcomes, Member development, staffing, Board leadership, Policies, practices and ethics.
Co-CEO/Executive Director
Term Start 0
Compensation Last Year
Staff
Paid Full-Time Staff 0
Paid Part-Time Staff 0
Volunteers 142
Paid Contractors 1
Retention Rate 0%
Formal Evaluations
CEO Formal Evaluation No
CEO/Executive Formal Evaluation Frequency N/A
Senior Management Formal Evaluation No
Senior Management Formal Evaluation Frequency N/A
Non-Management Formal Evaluation No
Non-Management Formal Evaluation Frequency N/A
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Yes
Management Succession Plan Yes
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Awards
Award/RecognitionOrganizationYear
Pinnacle AwardNorthland Community Foundation2006
Best Website AwardNon-Profit Connect2011
Top Ten EventsThe Independent Magazine2011
Top Ten-Honorable MentionThe Independent Magazine2012
Best Website AwardNon-Profit Connect2014
Government Licenses
Is your organization licensed by the government? No
CEO Comments
In 2016, the Harvest Ball Society will be hiring an Executive Director. The ED will be the key leadership role responsible for ensuring Harvest Ball Society continues its sustainability and growth in accordance with its mission and values. The ED will provide continuity in leadership and structure to HBS as Board Members, Committee Members change. The ED will work closely with Members of the Board of Directors, Committee Chairs and Members, Volunteers, Donors and other constituents to achieve its strategic direction, build and manage financial resources, and provide operational leader and management. The ED is instrumental in the successful execution of the major events each year. The ED will work under the supervision of the Executive Committee, but functions with a high level of autonomy in carrying out many aspects of the role and daily responsibilities.
Board Chair
Board Chair Ms. Jan Kauk
Company Affiliation Community Volunteer
Term Jan 2016 to Jan 2017
Email jankauk6@gmail.com
Board Members
NameAffiliation
Ms. Paula Barba Community Volunteer
Ms. Mary Jo Burton Community Volunteer
Ms. Brandy Colson Community Volunteer
Ms. Karen Dolt Community Volunteer
Ms. Christine Evans Community Volunteer
Ms. Becky Fisk Community Volunteer
Ms. Gretchen Gold
Ms. Nancy Holmes
Ms. Ann Holwick Community Volunteer
Ms. Kellie Houx Community Volunteer
Ms. Michel Ann Kaiser
Ms. Jan Kauk
Ms. Jeanne Leitze
Ms. Sarah Martin Community Volunteer
Ms. Julie Randolph Community Volunteer
Ms. Jennifer Reed
Ms. Kimberlee Ried Community Volunteer
Ms. Candi Sweeney Community Volunteer
Ms. Silvia Torres Community Volunteer
Ms. Lori Tritz Community Volunteer
Ms. Linda Ward Community Volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 20
Hispanic/Latino 1
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 0
Female 21
Unspecified 0
Governance
Board Term Lengths 1
Board Term Limits 2
Board Meeting Attendance % 70%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 4
Standing Committees
Board Governance
Advisory Board / Advisory Council
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Executive
Finance
Membership
Nominating
Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
Volunteer
Youth
Board Development / Board Orientation
By-laws
Community Outreach / Community Relations
Distributions / Grant Making
Endowment
Executive
Marketing
Investment
Scholarship
CEO Comments Bylaws: Each year the  Harvest Ball Society Governance Committee conducts a  thorough review and restatement of the Bylaws and Standing Rules. As a Missouri non-profit corporation, the Harvest Ball Society takes its governance and fiduciary responsibilities very seriously. Membership: The Harvest Ball Society membership policies and procedures have been assessed by a very talented committee of past presidents, current leadership, and members new to the organization. The committee has considered how the Harvest Ball Society recruits, retains and supports its members who are all required to be active participants on at least one working committee. HBS must connect and engage members in meaningful work. Leverage the talents of all members in mission-driven work. We must evaluate member roles and responsibilities across all classifications. We must recruit diverse members; structure that attracts young professionals.  Nominating: There must be greater coordination and cooperation with the Membership Committee to ensure that the talent and leadership necessary to reach the organization's goals are recruited and properly prepared to assume leaderhips roles.  The Nominating Committee is responsible for recruiting a qualified slate of nominees to lead for the coming year. Officers and Directors are elected by the entire membership at the Election meeting which is held in the Fall of each year and they are installed at the Annual meeting which is held in January of each year.  New Officers and Directors assume their new roles following the installation.
 
 
Financials
Fiscal Year Start Feb 01, 2016
Fiscal Year End Jan 31, 2017
Projected Revenue $887,700
Projected Expenses $887,700
Endowment Value $593,235
Spending Policy Percentage
Percentage 5%
Foundation Comments
  • FYE 1/31/2014, 2013, 2012:  Financial data reported using IRS Form 990.
  • Foundations/Corporate revenue line item may include contributions from individuals.
Detailed Financials
Expense Allocation
Fiscal Year201420132012
Program Expense$385,971$530,000$802,500
Administration Expense$68,077$66,297$65,323
Fundraising Expense$169,162$189,887$236,571
Payments to Affiliates----$0
Total Revenue/Total Expenses1.010.991.01
Program Expense/Total Expenses62%67%73%
Fundraising Expense/Contributed Revenue27%24%21%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$23,662$19,943$25,416
Current Assets$23,662$19,943$25,416
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$23,662$19,943$25,416
Short-Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities------
Long-Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar AmountGreater Kansas City Community Foundation $90,000 -- --
Second Highest Funding Source & Dollar AmountSmithfield Foods $50,000 -- --
Third Highest Funding Source & Dollar AmountIndividual Donor $50,000 -- --
Capital Campaign
Currently in a Capital Campaign? No
Organization Comments The Harvest Ball Society's greatest fundraising success is the annual Harvest Ball and the Adorn Style Show. The Harvest Ball accounts for approximately 95% of Harvest Ball Society total revenues and the Adorn Style Show contributes approximately 5% to HBS total revenues. Both events are well attended and supported by corporate and individual donors from the greater Kansas City area.  As a result of active fundraising efforts, amounts of contributions are fairly consistent from year-to year. However, the amount of funds received each year may be affected by such things as financial considerations, the general state of the economy, a donor’s plans to contribute directly to charitable organizations themselves, versus donating to the HBS and special one-time fundraising events that are hosted by business throughout the community, benefiting HBS. Such events may not be budgeted because of their timing, expenses and revenues are not sufficiently certain when the budget was created. In 2016 the Harvest Ball Society will be attracting new donors, sustaining current donors, and increasing overall charitable giving for high impact giving. We must keep our events attractive and marketable by increasing attendance at the Adorn Style Show and the Harvest Ball. We are also for future sustainability, looking at developing planned giving.
Organization Name Harvest Ball Society
Address PO Box 34423
Kansas City, MO 64116
Primary Phone (816) 587-3443
Board Chair Ms. Jan Kauk
Board Chair Company Affiliation Community Volunteer
Year of Incorporation 2003