Harvest Ball Society
PO Box 34423
Kansas City MO 64116
Web and Phone Contact
Telephone (816) 866-0166
Mission Statement
The mission of the Harvest Ball Society is to respond to the evolving needs of the Northland through inspired philanthropy. We do this by harvesting the power of giving in the Northland.
Our shared values include:
  • Integrity, Accountability & Transparency – understanding community needs before determining grant recipients and allocating funds, being trustworthy stewards of donor funds, being transparent in our processes.
  • Love of the Northland – demonstrating a deep and abiding commitment.
  • Collaboration – partnering with donors, charities and the communities we serve.
  • Resilience & Responsiveness – being aware and ready to respond, as community needs change.
  • Leadership – training and mentoring emerging leaders, supporting experienced leaders, connecting to other leaders in the community.
  • Context – respecting the past, caring about the present, keeping an eye on the future.
  • Diversity – valuing the contributions of all.
  • Experiences – doing meaningful work while having fun and making friends.
Leadership
CEO/Executive Director Karla Martinez
Board Chair Ms. Gretchen Gold
Board Chair Company Affiliation Lathrop Gage
History and Background
Year of Incorporation 2003
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement
The mission of the Harvest Ball Society is to respond to the evolving needs of the Northland through inspired philanthropy. We do this by harvesting the power of giving in the Northland.
Our shared values include:
  • Integrity, Accountability & Transparency – understanding community needs before determining grant recipients and allocating funds, being trustworthy stewards of donor funds, being transparent in our processes.
  • Love of the Northland – demonstrating a deep and abiding commitment.
  • Collaboration – partnering with donors, charities and the communities we serve.
  • Resilience & Responsiveness – being aware and ready to respond, as community needs change.
  • Leadership – training and mentoring emerging leaders, supporting experienced leaders, connecting to other leaders in the community.
  • Context – respecting the past, caring about the present, keeping an eye on the future.
  • Diversity – valuing the contributions of all.
  • Experiences – doing meaningful work while having fun and making friends.
Background Statement
Founded in 1987, the Harvest Ball Society has become the largest not-for-profit organization devoted to raising funds for charities serving causes primarily in the Northland. Proceeds from the Society's events benefit programs and services that enrich, stabilize and strengthen the lives of children and adults within our community.
Over more than 30 years, The Harvest Ball Society has donated to more than 84 different charitable organizations. Those charities have a common thread- taking care of needs in the Northland. The generosity shown to the Harvest Ball Society brings tangible results. Hungry children and adults have been fed. Safety and shelter have been provided for those who need it most. People who had had no previous access, have seen physicians, dentists and mental health professionals. As the Northland grows, so do the unmet needs. The Harvest Ball Society is dedicated to identifying and helping fill the gaps for the greatest needs in our community.
The Harvest Ball Society has distributed over $7.8 million to charitable agencies within the Northland and the greater Kansas City community. Non-profit charitable agencies with a 501(c)(3) status and who operate in Clay or Platte counties are selected annually through an application process. Each year, the Harvest Ball Society’s 140 volunteers come together to organize two major fundraising events, the Harvest Ball and the Adorn Style Show.
Impact Statement
In 2017, the Harvest Ball Society celebrated 31 years of philanthropy within our community. We focused grant-making on hunger, basic needs, and access to medical care and awarded 25 organizations with approximately $150,000 in grants. This included our second impact gift from our Endowment Fund. We added a Support Services Manager to the organization and reinforced infrastructure by implementing a donor database and a revised chart of accounts and new financial accountability processes. We completed a full overhaul of the bylaws and standing rules of the organization, restructured the board and committees, made significant enhancements to processes associated with the endowment, and launched a new planned giving process.
In 2015 we created a new strategic plan and are well on our way to implementing the changes outlined in that plan. In 2018 we plan to continue implementing our new strategic plan which focuses on Community Relevance, Fundraising/Finance, Marketing/PR, Membership and Administration & Structure. This year we plan to focus on reworking our fundraising structure to better match our new strategic plan. Focus on our Adorn Style Show event to refresh and bolster this fundraising effort. Continue work on a marketing plan with the Harvest Ball Society mission and train our members to be better ambassadors in the community. And finally we plan to better communicate to the community our different grant offerings to increase interest and applications for Impact Grants from our Endowment Fund.
Needs Statement
The Harvest Ball Society has developed a 5-year plan that supports HBS's evolution as we respond to changing philanthropic, demographic and service needs in our community; building on our 30 years of success.
  • Community Relevance - Remain relevant and responsive to the community. Ensuring our mission, vision, and values are aligned with the community's changing needs.
  • Fundraising - Attract new donors, sustain current donors, and increase overall charitable giving for high impact giving. We must keep our events attractive and marketable.
  • Marketing/PR- Develop a marketing plan that reflects a clear purpose and the grant making impact of the organization on the community.
  • Membership - Connect and engage members in meaningful work. Leverage the talents of all members in mission-driven work.
  • Administration & Structure - Achieve non-profit professional excellence across our operation model-financial management, Performance outcomes, Member development, Staffing, Board leadership, Policies, practices and ethics.
We are two years into this plan and have accomplished many of our goals including hiring paid staff and creating better administrative processes and structure. We are still actively working on our member engagement and marketing/PR and are in the process of revitalizing our events and fundraising structure.
Service Categories
Fund Raising & Fund Distribution
Philanthropy,Voluntarism & Grantmaking Foundations NEC
Voluntarism Promotion
Areas of Service
MO - Clay County
MO - Platte County
CEO/Executive Director/Board Chair Statement
The Harvest Ball Society is in the midst of implementing a 5-year plan that supports HBS's evolution as we respond to changing philanthropic, demographic and services needs in our community; building on our more than 30 years of success.
 
The annual efforts of the Harvest Ball Society provide assistance to charities that labor daily for residents of our community. Recognizing that their noble efforts impact lives by meeting basic needs, members of the Harvest Ball Society volunteer their services and time for a year-long fundraising effort that culminates in two major events.

The Harvest Ball is a premier event in Kansas City that fills both heart and soul, while benefiting those most in need within our community. An extra ordinary cocktail reception opens the evening, which includes fine dining followed by dancing and recognition of our VICTORY Honorees. These are young leaders selected for their outstanding leadership, scholarship and philanthropic achievements.

The Adorn Style Show allows guests to discover the latest fashion trends presented by professional runway models while enjoying a light lunch. Guests also shop a unique marketplace of exclusive boutiques and local merchants.

Programs
Description The Harvest Ball Society raises funds annually for 501(c)(3) charitable agencies that provide services in Clay and Platte Counties and throughout the Kansas City community. Funds are distributed annually to selected charitable agencies. Additionally, a portion of the proceeds are placed in the Harvest Ball Society's Endowment Fund established in 2005 at GKCCF. Special fundraising events organized and hosted each year by the committee include the Harvest Ball and the Adorn Style Show.
Category Philanthropy, Voluntarism & Grantmaking, General/Other Fundraising
Population Served At-Risk Populations, ,
Short-Term Success Harvest Ball provides funding to all selected charitable agencies each year and strives to distribute funds in a manner that represents a geographic, demographic, and programmatic diversity in the Northland and across our community.
Long-Term Success

Provide adequate supplemental funding for a diversity of charitable agencies in the Northland and our surrounding community to facilitate their provision of programs and services that enrich, stabilize and strengthen the lives of adults and children within our community.

Program Success Monitored By The annual budget for The Harvest Ball is determined by targeting corporate and individual sponsors set forth by our fundraising committee with specified goals to be achieved. A charity selection committee reviews each application and selects the annual recipients of the Harvest Ball grant monies.
Examples of Program Success Over its more than 30 year history, the Harvest Ball Society has funded more than 84 charitable agencies that meet the needs of children and families in the Northland. Examples of programs that have been funded with annual grants include mentoring programs, after-school programs for at-risk children, services that provide clothing for families, food for families, services for senior citizens, health care services for families, shelter for woman and children of domestic violence, and much more. The Harvest Ball funds have helped these charitable agencies maximize their use of volunteers by subsidizing expenses that most-directly meet the needs of their clients.
Description
The Harvest Ball is a premier event in Kansas City, filling both heart and soul, while benefiting those most in need with our community. An extraordinary cocktail reception opens the evening which includes an elegant dining experience, followed by dancing to the sounds of one of Kansas City's leading orchestras. The highlight of the evening is the presentation of the VICTORY Honorees, young leaders selected for their outstanding leadership, scholarship and  philanthropic achievements.
Category Philanthropy, Voluntarism & Grantmaking, General/Other Fundraising
Population Served At-Risk Populations, ,
Short-Term Success

Harvest Ball provides funding to all selected charitable agencies each year and strives to distribute funds in a manner that represents a geographic, demographic, and programmatic diversity in the Northland and across our community.

Long-Term Success

Provide adequate supplemental funding for a diversity of charitable agencies in the Northland and our surrounding community to facilitate their provision of programs and services that enrich, stabilize and strengthen the lives of adults and children within our community.

Program Success Monitored By

The annual budget for The Harvest Ball is determined by targeting corporate and individual sponsors set forth by our fundraising committee with specified goals to be achieved. A charity selection committee reviews each application and selects the annual recipients of the Harvest Ball grant monies.

Examples of Program Success Over its more than 30 year history, the Harvest Ball Society has funded more than 84 charitable agencies that meet the needs of children and families in the Northland. Examples of programs that have been funded with annual grants include mentoring programs, after-school programs for at-risk children, services that provide clothing for families, food for families, services for senior citizens, health care services for families, shelter for woman and children of domestic violence, and much more. The Harvest Ball funds have helped these charitable agencies maximize their use of volunteers by subsidizing expenses that most-directly meet the needs of their clients.
Description The Adorn Style Show entertains guests each September with the latest fashion trends presented by professional runway models. Guests enjoy a light lunch while watching the show or strolling through a unique marketplace of exclusive boutiques and local merchants.  
Category Philanthropy, Voluntarism & Grantmaking, General/Other Fundraising
Population Served At-Risk Populations, ,
Short-Term Success

Harvest Ball provides funding to all selected charitable agencies each year and strives to distribute funds in a manner that represents a geographic, demographic, and programmatic diversity in the Northland and across our community.

Long-Term Success

Provide adequate supplemental funding for a diversity of charitable agencies in the Northland and our surrounding community to facilitate their provision of programs and services that enrich, stabilize and strengthen the lives of adults and children within our community.

Program Success Monitored By

The annual budget for The Harvest Ball is determined by targeting corporate and individual sponsors set forth by our fundraising committee with specified goals to be achieved. A charity selection committee reviews each application and selects the annual recipients of the Harvest Ball grant monies.

Examples of Program Success Over its more than 30 year history, the Harvest Ball Society has funded more than 84 charitable agencies that meet the needs of children and families in the Northland. Examples of programs that have been funded with annual grants include mentoring programs, after-school programs for at-risk children, services that provide clothing for families, food for families, services for senior citizens, health care services for families, shelter for woman and children of domestic violence, and much more. The Harvest Ball funds have helped these charitable agencies maximize their use of volunteers by subsidizing expenses that most-directly meet the needs of their clients.
Description
The Harvest Ball Society sponsors the VICTORY Honoree Program: Volunteerism In the Community Through Organized Recognition of Youth. The VICTORY Honoree Program fosters volunteerism while identifying and inspiring future community leaders. Each year the Harvest Ball Society recognizes and honors outstanding young people for their exceptional achievements in scholarship, leadership, and community service.
Category Philanthropy, Voluntarism & Grantmaking, General/Other Voluntarism Promotion
Population Served Adults, ,
Short-Term Success A detailed application is filled out by the potential VICTORY Honoree. A committee reviews all possible VICTORY applicants and decides with board approval, who will be our VICTORY Honorees for the year.
Long-Term Success By recognizing young men and women within 21-26 years of age who serve the community through philanthropic activities, we are hoping to foster future leaders and leaders within the Harvest Ball Society.
Program Success Monitored By Our goal is to showcase the philanthropic commitments these young men and women make within our community and to foster future leaders in our community and within the Harvest Ball Society. The tools we use to track our past VICTORY Honorees success is measured by monitoring what they are doing within their community after they are a VICTORY Honoree. Many of the past VICTORY Honorees are committee members of the Harvest Ball Society. Their commitment to philanthropic worthwhile causes continues throughout their life. 
Examples of Program Success Since the VICTORY Honoree program began in 1997, we have recognized over 172 young men and women who have made a difference within their community through their philanthropic endeavors.
Executive Director/CEO
Executive Director Karla Martinez
Term Start Sept 2016
Co-CEO/Executive Director
Term Start 0
Compensation Last Year
Senior Staff
Title Support Services Manager
Staff
Paid Full-Time Staff 1
Paid Part-Time Staff 1
Volunteers 140
Paid Contractors 0
Retention Rate 0%
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Yes
Management Succession Plan Yes
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy No
Awards
Award/RecognitionOrganizationYear
Pinnacle AwardNorthland Community Foundation2006
Best Website AwardNon-Profit Connect2011
Top Ten EventsThe Independent Magazine2011
Top Ten-Honorable MentionThe Independent Magazine2012
Best Website AwardNon-Profit Connect2014
Government Licenses
Is your organization licensed by the government? No
CEO Comments
In 2016, the Harvest Ball Society hired an Executive Director. The ED is the key leadership role responsible for ensuring Harvest Ball Society continues its sustainability and growth in accordance with its mission and values. The ED provides continuity in leadership and structure to HBS as Board Members, Committee Members change. The ED works closely with Members of the Board of Directors, Committee Chairs and Members, Volunteers, Donors and other constituents to achieve its strategic direction, build and manage financial resources, and provide operational leader and management. The ED is instrumental in the successful execution of the major events each year. The ED works under the supervision of the Executive Committee, but functions with a high level of autonomy in carrying out many aspects of the role and daily responsibilities.
Board Chair
Board Chair Ms. Gretchen Gold
Company Affiliation Lathrop Gage
Term Feb 2018 to Jan 2019
Board Members
NameAffiliation
Ms. Paula Barba Truman Medical Center
Ms. Veda Donner Pediatric Care North
Ms. Becky Fisk North Kansas City Hospital
Ms. Mindy Flanagan Community Volunteer
Ms. Grethen Gold Lathrop Gage
Ms. Janet Hampton Community Volunteer
Ms. Jen Johnson Hg Consult, Inc.
Ms. Jan Lewis North Kansas City Schools Education Foundation
Ms. Sandra Mellinger Community Volunteer
Ms. Kimberlee Ried National Archives and Records Administration
Ms. Lori Tritz HR Fuzion, LLC
Ms. Linda Ward Community Volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 1
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 0
Female 12
Unspecified 0
Governance
Board Term Lengths 1
Board Term Limits 2
Board Meeting Attendance % 70%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 4
Standing Committees
Board Governance
Advisory Board / Advisory Council
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Executive
Finance
Membership
Nominating
Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
Volunteer
Youth
Board Development / Board Orientation
By-laws
Community Outreach / Community Relations
Distributions / Grant Making
Endowment
Executive
Marketing
Investment
Scholarship
CEO Comments
  • Bylaws: Each year the  Harvest Ball Society Governance Committee conducts a  thorough review and restatement of the Bylaws and Standing Rules. As a Missouri non-profit corporation, the Harvest Ball Society takes its governance and fiduciary responsibilities very seriously. 
  • Membership: The Harvest Ball Society membership policies and procedures have been assessed by a very talented committee of past presidents, current leadership, and members new to the organization. The committee has considered how the Harvest Ball Society recruits, retains and supports its members who are all required to be active participants on at least one working committee. HBS must connect and engage members in meaningful work, and leverage the talents of all members in mission-driven work. We must evaluate member roles and responsibilities across all classifications. We must recruit diverse members and develop a structure that attracts young professionals.  
  • Nominating: The Nominating Committee is responsible for recruiting a qualified slate of nominees to lead for the coming year. Officers and Directors are elected by the entire membership at the Election meeting which is held in the Fall of each year and they are installed at the Annual meeting which is held in January of each year.  New Officers and Directors assume their new roles following the installation.
Financials
Fiscal Year Start Feb 01, 2018
Fiscal Year End Jan 31, 2019
Projected Revenue $887,700
Projected Expenses $887,700
Endowment Value $593,235
Spending Policy Percentage
Percentage 5
Foundation Comments
  • FYE 1/31/2016, 2015, 2014: Financial data reported using IRS Form 990.
  • Foundations/Corporate revenue line item may include contributions from individuals.
Detailed Financials
 
Expense Allocation
Fiscal Year201620152014
Program Expense$404,100$441,090$385,971
Administration Expense$42,084$41,260$68,077
Fundraising Expense$227,169$220,785$169,162
Payments to Affiliates------
Total Revenue/Total Expenses1.081.031.01
Program Expense/Total Expenses60%63%62%
Fundraising Expense/Contributed Revenue32%31%27%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$657,994$614,320$23,662
Current Assets$44,349$20,100$23,662
Long-Term Liabilities$0$0$0
Current Liabilities$208$1,250$0
Total Net Assets$657,786$613,070$23,662
Short-Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities213.2216.08--
Long-Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar Amount -- --Greater Kansas City Community Foundation $90,000
Second Highest Funding Source & Dollar Amount -- --Smithfield Foods $50,000
Third Highest Funding Source & Dollar Amount -- --Individual Donor $50,000
Capital Campaign
Currently in a Capital Campaign? No
Organization Comments

The Harvest Ball Society's greatest fundraising success is the annual Harvest Ball and the Adorn Style Show. Both events are well attended and supported by corporate and individual donors from the greater Kansas City area. As a result of active fundraising efforts, contribution amounts are fairly consistent from year to year. However, the annual amount of funds received may be affected by such things as financial considerations, the general state of the economy, and a donor’s plans to contribute directly to a charitable organization versus donating through HBS. Special one-time fundraising events hosted by businesses throughout the community also benefit HBS. However, such events may not be included in the annual HBS budget because of their timing and because their related expenses and revenues are not sufficiently certain when the HBS budget was created.

 
In 2018, the Harvest Ball Society will be reworking our fundraising plan to better align with our new strategic plan. We will also be making a few changes to our events to bolster our fundraising efforts.
Organization Name Harvest Ball Society
Address PO Box 34423
Kansas City, MO 64116
Primary Phone (816) 866-0166
CEO/Executive Director Karla Martinez
Board Chair Ms. Gretchen Gold
Board Chair Company Affiliation Lathrop Gage
Year of Incorporation 2003