Arts and Recreation Foundation of Overland Park
PO Box 26392
Overland Park KS 66225
The Arboretum is a beautiful settting for guests of the Foundation's signature fundraising event, Stems: A Garden Soirée.
Web and Phone Contact
Telephone (913) 322-6467
Mission Statement
MISSION - to provide and promote art, recreation, nature, education, and culture that build community and enhance the quality of life. Funding initiatives include the Overland Park Arboretum & Botanical Gardens, Deanna Rose Children's Farmstead and Overland Park arts programs.
 
CORE VALUES -
  • Stewardship - Protecting the vision, mission, reputation and assets of the Foundation and the resources of the city.
  • Integrity - Earning trust by honoring donor intent and building relationships based on honesty, respect, dedication, and doing what is best for the common good.
  • Collaboration - Committing to cooperation through teamwork, partnerships, communication, and use of best practices.
  • Community - Building strong relationships, valuing volunteers, listening to stakeholders, creating ownership, and engaging the community.
 
ORGANIZATIONAL PRIORITIES
  1. Increase funding for public art, the Arboretum and the Farmstead. Most notably during this period is completion of the Growing to Inspire capital campaign. 
  2. Increase community awareness of ARFOP, the Friends groups, and the amenities we support.
  3. Increase experiences and attendance for the amenities we support.
  4. Increase number and effectiveness of partnerships with individuals, businesses, schools, other nonprofits, and community organizations.
  5. Identify, recruit and support community members who share ARFOP's vision to serve in leadership positions.
  6. Sustain and improve the presence of the arts in our community.
  7. Expand responsibilities of staff and improve operational efficiency and productivity. 
Leadership
CEO/Executive Director Ms. Vicki M. Lilly
Board Chair Mr. Jim Holland
Board Chair Company Affiliation Fisher Phillips
History and Background
Year of Incorporation 1995
Former Names
Overland Park Parks and Recreation Department Foundation
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement
MISSION - to provide and promote art, recreation, nature, education, and culture that build community and enhance the quality of life. Funding initiatives include the Overland Park Arboretum & Botanical Gardens, Deanna Rose Children's Farmstead and Overland Park arts programs.
 
CORE VALUES -
  • Stewardship - Protecting the vision, mission, reputation and assets of the Foundation and the resources of the city.
  • Integrity - Earning trust by honoring donor intent and building relationships based on honesty, respect, dedication, and doing what is best for the common good.
  • Collaboration - Committing to cooperation through teamwork, partnerships, communication, and use of best practices.
  • Community - Building strong relationships, valuing volunteers, listening to stakeholders, creating ownership, and engaging the community.
 
ORGANIZATIONAL PRIORITIES
  1. Increase funding for public art, the Arboretum and the Farmstead. Most notably during this period is completion of the Growing to Inspire capital campaign. 
  2. Increase community awareness of ARFOP, the Friends groups, and the amenities we support.
  3. Increase experiences and attendance for the amenities we support.
  4. Increase number and effectiveness of partnerships with individuals, businesses, schools, other nonprofits, and community organizations.
  5. Identify, recruit and support community members who share ARFOP's vision to serve in leadership positions.
  6. Sustain and improve the presence of the arts in our community.
  7. Expand responsibilities of staff and improve operational efficiency and productivity. 
Background Statement
The Foundation is a 501(c)(3) not-for-profit corporation, incorporated in 1995. Since 1996, we have sponsored three subsidiary Friends groups: Friends of the Arboretum, Friends of the Farmstead, and Friends of Overland Park Arts. Together, we have raised over $15,000,000 to develop the Arboretum, expand the Farmstead, purchase public art, and provide cultural and recreational programs for the entire community. In 22 years of existence, the Foundation and its Friends groups have a long list of accomplishments.
  • At the Arboretum: the Environmental Education Visitors Center, the Erickson Water Garden, the Marder Woodland Garden, the Legacy Garden, the Rotary Children’s Garden, Ailie’s Glade, the Cohen Iris Garden, the Monet Garden, Byrd’s Grove, Haake Celebration Terrace, Margie's Serenity Point, Joshua's Story (contemplation area), the Train Garden, and the Welcoming Garden are all the result of significant funding from Friends of the Arboretum,  the Foundation, and its donors. 
  • At DRCF: Helen’s Country School House, the Kanza Indian Encampment, the Prairie Pavilion, Georgia’s Hen House, Grandpa Bob’s Fishing Hole, the Rotary Prairie Playground, Beverly’s Butterfly Garden, the Dairy Barn, Ben's Bank, Alex & Emily's Ice Cream Parlor, Vic's General Store, Gayle's Exploration Outpost, Ray's Barbershop, Pat's Photography Studio, and John's Blacksmith Shop.  In 2014, new features were added to the Prairie Playground.
  • In a program for public art: the private donations, matched by the city, have resulted in the “Converge” sculpture at the Convention Center, the “Great Place to Land” sculpture in the roundabout at 80th and Conser, a statue of Overland Park’s founder William Strang in downtown Overland Park, the life-size bronze entitled “Song of Tomorrow” in Santa Fe Commons and "Blackbird" which is placed outside of City Hall. The Foundation and its donors contributed two-thirds of the funding for the Eilert Fountain in Founders Park at Corporate Woods. The Friends of Overland Park Arts assist with Art at the Center exhibits in the Tomahawk Ridge Community Center and the Overland Park Fall Festival. From 2011 through 2013, the Foundation in partnership with Chinese artists donated 25 pieces of sculpture to the city. This collection will become the nucleus of the sculpture garden to be built to the west of the Arboretum.  In the Fall of 2017, 6 new pieces are joining the collection. Beginning in 2017, the City will again match dollar for dollar contributions for outdoor public art.
Impact Statement
Integrating arts and recreation more fully into our lives enriches everyone by bringing us together to foster a stronger community. The measure of our success has and always will be the impact our accomplishments have on our community. Our efforts provide and strengthen programs, enhance experiences, and provide capital improvements. 
 
RECENT ACCOMPLISHMENTS: 
  • Raised commitments of over $8,100,000 for the campaign to build a new visitor center and sculpture garden at the Arboretum.
  • Increased 2016 attendance at the Arboretum by 10,000 with presentation of "The Enchanted Forest." 
  • $150,000 donated for a new greenhouse at the Arboretum.
  • $30,000 donated to provide geo-thermal heating for the Dairy Barn floor at the Farmstead.
  • Doubled membership in Friends of the Farmstead.
 
GOALS:
Arboretum
        1. Complete funding for the Visitor Center and phase 1 of the sculpture garden.
        2. Present "Whirlwind: Art in Motion"exhibit of kinetic art.
        3. Create a Nature Sensory Trail.
        4. Increase attendance at the Arboretum by 20% per year.
        Farmstead
        1. Donate $450,000 for the Ben Craig Administration Building and a maintenance building.
        2. Provide activities to celebrate the Farmstead's 40th anniversary (2018).
        3. Fund 100% of Draft Horse - Discovery Barn.
        4. Increase memberships in Friends of the Farmstead 10% per year.
        Public art
        1. Donate $50,000 for art at City Hall.
        2. Strengthen Friends of OP Arts Advisory Board.
        And generally - Increase presentation of family-centered activities that add to the quality of life in Overland Park. 
         
        Projects are funded with private gifts. Once gardens are established, buildings are built, and sculptures are installed, the City of Overland Park maintains and operates them, ensuring donors that their investments are secure.
        Needs Statement
        The Foundation's current needs are:
        • Major gifts to the Growing to Inspire campaign for construction of the Visitor Center and phase 1 of the sculpture garden at the Arboretum. As of August 1, 2017, the campaign stands at $8,100,000 raised. The total budget is $12,375,000.
        • Sponsorship grants for "Whirlwind: Art in Motion" kinetic sculpture exhibit at the Arboretum.
        • Major gifts for planned gardens in the woodland area of the Arboretum – including the Woodland Overlook, the Medicine Wheel, and the Sensory Nature Trail. The cost of these projects range from $100,000 to $250,000.
        • Major gifts for new construction of a Draft Horse - Discovery Barn at the Farmstead. 
        • Corporate sponsorships for special events including Stems: A Garden Soiree, Stems Plein Air Paint, Georgia's Chicken Run, Botanical Brewfest, Moon Shine on the Farm, Pumpkin Hollow, Night of the Living Farm, Nutcracker Tea Party, and Holiday Luminary Walk.
        • Capacity funding to strengthen development initiatives.
        • Volunteers to assist in the development and execution of new events that introduce more visitors to the Arboretum and Farmstead and involve residents and visitors in arts activities. In particular, we are in need of arts patrons to serve on the Friends of Overland Park Arts Advisory Board.
        Service Categories
        Fund Raising & Fund Distribution
        Fund Raising & Fund Distribution
        Botanical Gardens & Arboreta
        Areas of Service
        KS
        MO
        NE
        OK
        IA
        While our initiatives are located in Overland Park, Kansas, our aim is to serve the entire Kansas City region. Visitors to Deanna Rose Children's Farmstead and the Overland Park Arboretum come from throughout the region and beyond.
        CEO/Executive Director/Board Chair Statement

        The Arts & Recreation Foundation of Overland Park exists to enrich the lives of those who visit or make their home in Overland Park. Several prominent organizations and publications have designated Overland Park as one of the finest places in the United States to live, work, retire, and raise a family. 

        I am proud that The Arts & Recreation Foundation is taking a leading role in helping the city maintain this standard of excellence by supporting and promoting the city's cultural amenities - the Overland Park Arboretum & Botanical Gardens, Deanna Rose Children's Farmstead, and public art. The Foundation Board and the "Friends" Advisory Boards are committed to providing funds and volunteers for capital improvements, education and meaningful experiences in all these areas.  
         
        Since our founding in 1995, the Foundation has totally or partially funded nearly 50 sculpture installations located at the Arboretum and throughout the city; 10 gardens plus the Environmental Education Visitors Center, and 2 greenhouses at the Arboretum; and 16 attractions at the Farmstead that include the dairy barn, the country school house, the general store, the bank, the Kanza Indian encampment, a playground, the blacksmith shop, the barber shop, and the photography parlor.  Every year, thousands enjoy our annual events that include Stems: A Garden Soirée, Georgia's Chicken Run, Pumpkin Hollow, Night of the Living Farm, KiteFest, the Luminary Walk, the Nutcracker Tea Party, Art at the Center, and the Arboretum Plant Sale. 
         
        Education and programs for children are becoming increasingly important as we provide classes and educational activities at the Farmstead and Arboretum.  In 2011, the Ice Cream Parlor, General Store and Education Pavilion opened at the Farmstead along with Serenity Point at the Arboretum. In 2012 we completed the first phase of the Train Garden; in 2013 completed the second phase – The Depot – a themed shelter for classes, group outings and family celebrations; in 2014 completed the Strang Line layout; in 2015 completed the Freight House; and are completing the third model train layout in 2017.  We fund grants to the City for 4 staff members that are responsible for public programs, educational programming and marketing at the Farmstead and the Arboretum.
         
        We are excited to be conducting our first-ever major capital campaign - Growing to Inspire to build a new visitor center for the Arboretum and the first phase of a monumental sculpture garden.
         
        All of these projects will be funded jointly by private donations through the Foundation and the City of Overland Park. Once capital projects are completed, the City of Overland Park maintains and operates them.  

         Our past accomplishments and immediate goals are just the beginning as we continue to provide even more resources to enhance the quality of life in our community through recreation, art, culture, education, and nature.

        Programs
        Description
        ARFOP works within a public-private partnership with the City of Overland Park in accordance with an operating agreement between the two entities. The purpose of the collaboration is to support the cultural amenities provided by the Parks Services and Recreation Services departments - Deanna Rose Children's Farmstead, the Overland Park Arboretum & Botanical Gardens, and public art. This is our over-riding program with sub-programs specific to the support we provide for each amenity. ARFOP's contributions to these programs augment what the city budget can provide and make it possible for the amenities to be far more impactful than what would otherwise be possible with tax dollars.
        Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
        Population Served Families, Children and Youth (0 - 19 years), Adults
        Program is linked to organization's mssion Yes
        Program Frequently Assessed Yes
        Short-Term Success

        ARFOP's support of the Parks Services & Recreation Services departments of Overland Park has had a major impact on increased attendance and satisfaction at the facilities and for the programs supported. Attendance at the Farmstead topped 425,000 in 2016 in a 7-month season. Attendance at the Arboretum was over 147,000 in 2016. In 2016, membership in Friends of the Farmstead topped 3000 for the first time. Special events - presented by ARFOP and the Friends groups - provide a multitude of opportunities to return to the venues many times during the year. From KiteFest in April at the Arboretum to Night of the Living Farm in late October at the Farmstead, there are events for the entire family every week. Add to that the art exhibitions and public art supported by Friends of OP Arts, our organization impacts residents and visitors every day of the year.

        Long-Term Success

        For over 22 years, ARFOP, with the help of its Friends groups' volunteers, has helped Overland Park provide experiences and capital improvements of the highest quality and value.  In the future, evaluation of success will continue to be by the number and scope of capital improvements made, attendance counts, and patron satisfaction surveys – both formal and anecdotal.

        Program Success Monitored By Each year, the City of Overland Park identifies and prioritizes needs that ARFOP can help address. The Board of Directors selects those it will include in its plan for the year. The following year, ARFOP staff reports to the Community Development committee (composed of members of the City Council) on its success in meeting those needs. Needs include capital improvements, increased attendance and awareness, and new programs.
        Examples of Program Success

        We have a proven history of success and contributions. The extensive list of buildings, structures, gardens, and art installations funded exclusively by the Foundation and Friends' volunteers is available at www.artsandrec-op.org. The list of annual and special events is also extensive. Success is measured in attendance figures. the number of repeat customers and customer satisfaction.

        Recent successes:
        • Provided total funding needed to finish the Train Garden and build a second greenhouse at the Arboretum.
        • Increased attendance at the Arboretum in 2016 by 10,000 by presenting the "Enchanted Forest" exhibit and by 5,000 by adding 2 nights to the Holiday Luminary Walk.
        • Increased attendance at Nutcracker Tea Party (major funding source for Friends of OP Arts) by 500 to reach maximum capacity.
        • Donated $450,000 for construction of new administration building at the Farmstead. 
        Description
        AFROP provides the 501(c)(3) umbrella and governance for its Friends membership groups (Friends of the Arboretum, Friends of the Farmstead and Friends of Overland Park Arts). The ARFOP Board of Directors appoints an Advisory Board for each Friends group to make recommendations to the Board of Directors on program development, special event fundraising, and friend-raising activities to promote the venues and projects.
        Program Budget $975,274.00
        Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
        Population Served Families, Children and Youth (0 - 19 years), Adults
        Program is linked to organization's mssion Yes
        Program Frequently Assessed Yes
        Short-Term Success
        In 2016, each of the Friends groups raised funds that have been or are available for program enhancement and capital improvements during 2017:
        • Friends of the Arboretum - $404,365
        • Friends of the Farmstead - $394,000
        • Friends of Overland Park Arts - $49,750
        Long-Term Success
        By providing the umbrella 501(c)(3) for the Friends of the Arboretum, Friends of the Farmstead and Friends of Overland Park Arts, ARFOP makes it possible for the Friends groups to provide program and fundraising volunteers to further develop each of their initiatives. 100% of all funds raised by the Friends groups are spent on supporting programs and providing capital improvements.
        Program Success Monitored By
        • Monthly financial reporting keeps the organizations on track with meeting financial and fundraising goals.
        • ARFOP staff reports to the city's Community Development committee at least annually.
        Examples of Program Success

        We evaluate the success of the Friends by their impact on program areas measured by: 

        1. Value of grants made annually. Ex.: FOF and FOTA membership fees and profits from special events fund 3 1/2 city program staff positions.
        2. Number of capital improvements for which the Friends have successfully raised funds. Ex.: Friends of the Farmstead is donating $450,000 for the Ben Craig Administration building to provide much needed staff space, new restrooms and concessions.
        3. Attendance at and participation in events organized by the Friends. Ex.: in 2016, FOA entertained a record-breaking 3100+ at the 11th Nutcracker Tea Party, and FOTA's Luminary Walk entertained 19100.
        4. Membership totals. Ex.: FOF membership doubled in 2016 to over 3200.
        5. Volunteer involvement numbers. Programs attract loyal volunteers who return annually.
        6. Number of touch points generated through community outreach Ex.: FOTA e-newsletter list is over 9,000; and FOF has 4000 Facebook followers.
        Description
        ARFOP seeks to provide enriching arts opportunities for the community as well as funding public art installations. ARFOP and Friends of Overland Park Arts:
        • Raise funds for public art installations.
        • Support Art at the Center openings and exhibitions.
        • Support the annual Overland Park Fall Festival.
        • Partner with InterUrban ArtHouse to support downtown Overland Park as a cultural district and to bring arts opportunities to students attending at-risk schools in Overland Park.
        • Produce the annual Stems Plein Air Paint attracting nearly 100 artists to Overland Park to paint en plein air (in the out of doors) in Overland Park. Over $6000 in prizes are awarded.
        • Produce The Nutcracker Tea Party bringing dance and classical music to children. Now in its 12th year, the 4 tea parties attracted over 3100 attendees in 2016.
        • Support the maintenance of Overland Park's 9-11 Firefighters Memorial.
        • Support inclusion of arts activities and gallery space in the new Visitor Center at the Arboretum.
        Program Budget $161,320.00
        Category Arts, Culture & Humanities, General/Other Public Art Programs
        Population Served General/Unspecified, ,
        Program is linked to organization's mssion Yes
        Program Frequently Assessed Yes
        Short-Term Success
        Short-Term Goals:
        1. Installation of art at City Hall by early 2018.
        2. Completion of the capital campaign for enhancements to the Arboretum which will include Phase 1 of the International Sculpture Garden. 
        3. Opening of "Whirlwind: Art in Motion" kinetic art exhibit at the Arboretum. Goal is to draw 50,000 new visitors to the Arboretum over 18 months in anticipation of the opening of the sculpture garden.
        4. Completion of the "Words Walk" project in Overland Park's Library District. In partnership with Johnson County Library, the city's neighborhood assistance department and Pawnee School, "Words Walk" is a series of bronze plaques embedded in the sidewalk connecting Pawnee School and the Central Resource Library.
        Long-Term Success
        While ARFOP will continue to provide accessible art in Overland Park, the major long term arts goal is increasing public art installations. In 2017, the city's Master Plan for Public Art was revised. The priorities of the plan are
        • Establish the International Sculpture Garden at the Arboretum. Success will first be measured by completing construction of Phase 1 by 2020 and moving the Chinese Cultural Exchange sculpture collection there.
        • Develop Metcalf Avenue as Overland Park's "Avenue of the Arts" as part of the 'Vision Metcalf" planning guidelines. 
        • Acquire public art for downtown. Downtown Overland Park is experiencing a revitalized spirit fueled by the Overland Park Farmers Market, InterUrban ArtHouse, new housing options, and many creative businesses.
        Success will be installing a minimum of 1 public art project (permanent or temporary exhibit) every two years for the foreseeable future.
        Program Success Monitored By Success of all Foundation's programs is measured by participation and attendance and the impact they have on the quality of life in the community.
        Examples of Program Success

        The arts program has enjoyed the following successes:

        1. Installation of 25 sculptures at the Arboretum as part of a US-Chinese Cultural Exchange. These sculptures will become the nucleus of the new sculpture garden.
        2. Fiscal sponsorship of InterUrban ArtHouse and receipt of an NEA Our Town Grant for $150,000 on behalf of it.
        3. 11 successful years of Nutcracker Tea Party showcasing ballet and classical music for children ages 3-10 and their parents. Attendance has regularly increased and topped 3100 in 2016.
        4. Implementation of an arts education program for a low-income elementary school – Comanche, Apache, Rosehill and Overland Park Schools.
        5. Sponsorship of Stems Plein Air Paint which has awarded over $50,000 in prizes to artists in 9 years.
        6. Grants totaling $300,000 for public art installations.
        7. Underwriting for the annual Overland Park Fall Festival and Overland Park's public art gallery - Art at the Center.
        Description
        ARFOP and Friends of the Farmstead have supported Deanna Rose Children's Farmstead for over 20 years primarily funding the expansion of the Farmstead.. This includes the Dairy Barn, Helen's Country Schoolhouse, Kanza Indian Encampment, Fishing docks, Prairie Pavilion, Educational Outpost, Prairie Playground, and Main Street comprised of Vic's General Store, Alex and Emily's Ice Cream Parlor, Ben's Bank, Ray's Barbershop, Pat's Photography Parlor, and John's Blacksmith Shop. Annually, funds are granted to the city to support 2 1/2 employees - Education, Public Programs, and Volunteer Supervisors. The Ben Craig Administration Building and a machine shed will open in 2018. Friends of the Farmstead sponsors these special events each year:
        • Opening Day
        • June Bug Ball
        • Independence Day celebration 
        • Georgia's Chicken Run 
        • Safety Day 
        • Moon Shine on the Farm
        • Pumpkin Hollow
        • Night of the Living Farm 
        Program Budget $472,000.00
        Category Arts, Culture & Humanities, General/Other Cultural Heritage
        Population Served Families, ,
        Program is linked to organization's mssion Yes
        Program Frequently Assessed Yes
        Short-Term Success
        In 2018, the Farmstead will celebrate its 40th year of operation. Friends of the Farmstead will add activities throughout the season to celebrate the anniversary.  Success will be measured in numbers of children participating in anniversary activities, over-all attendance, membership increases, and customer satisfaction surveys.
        Long-Term Success
        Friends of the Farmstead's success will be that Deanna Rose Children's Farmstead continues to be one of the most popular destinations for families of young children in the metropolitan area. Target annual attendance is 425,000 - 475,000 during a 7-month season.
        Program Success Monitored By Overall attendance is the largest indicator. Customer surveys are distributed halfway during the season and at the close of the season to measure the visitor experience. Increases in Friends of the Farmstead memberships demonstrate satisfaction also.
        Examples of Program Success
        In 2016:
        • Total attendance - 442,240 visitors
        • Pumpkin Hollow (major FOF fundraiser) attendance - over 16,000
        • Night of the Living Farm (major FOF fundraiser) attendance - nearly 11,000
        • Friends of the Farmstead members - 97% increase over 2015 to 3200
        • 344 children served as part of the FOF-funded field trip scholarship program of Title 1 schools.  
        Description
        The Overland Park Arboretum & Botanical Gardens was founded to keep the city at the forefront of environmental and ecological issues. A leader in sound community development, the city opened the Arboretum in 1990 as an educational, recreational and cultural resource for the Kansas City region. ARFOP with the help of its Friends of the Arboretum volunteers have totally or partially funded nearly all of the major enhancements to the Arboretum. (See list below - Examples of Program Success.) Visitors come to the Arboretum for a variety of reasons - to walk and hike the trails; to learn about trees, flowers, birds and best gardening practices; to enjoy art; and to attend special events. Annual events at the Arboretum include:
        • KiteFest
        • Spring Plant Sale
        • Stems: A Garden Soiree
        • Temporary art and sculpture exhibits
        • Grandparents Day Concert
        • Hedge Apple Day (children's nature crafts) 
        • Botanical Brewfest
        • Holiday Luminary Walk 
        Program Budget $495,617.00
        Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
        Population Served Families, ,
        Program is linked to organization's mssion Yes
        Program Frequently Assessed Yes
        Short-Term Success
        Short-Term Goals:
        1. Completion of the capital campaign to build a 22,000 sq. ft. visitor center, additional parking, outdoor event spaces and new gardens (including Phase 1 of the sculpture garden).
        2. Construction of the third model train layout in the Train Garden. Begun in 2011, this addition will complete the Train Garden and make it a major attraction. 
        3. Creation of a Nature Sensory Trail for the other-wise abled to better enjoy the Arboretum. This feature will make the Arboretum more accessible for all.
        4. Presentation of an 18-month kinetic art exhibit at the Arboretum to open in April 2018. The exhibit is a joint project of Friends of OP Arts and Friends of the Arboretum. Goal is to draw 50,000 new visitors to the Arboretum during the exhibit.
        Long-Term Success Long-term success of the Arboretum includes completion of the 2006 Arboretum Master Plan; annual attendance of 250,000 or more; presentation of a full calendar of educational programs for all ages in the fields of horticulture, ecology, sustainability, and environmental science; becoming a major destination for family and corporate gatherings; and becoming a major cultural arts attraction for outdoor sculpture and other art forms.
        Program Success Monitored By
        Success at the Arboretum is measured by increasing:
        • Attendance (Goal is to increase attendance by 20% per year to reach an average annual attendance of at least 250,000.)
        • Patron satisfaction
        • Educational program offerings
        • Partnerships with other environmental, educational, arts, and cultural institutions in delivering programming
        • Bookings for private family, community and corporate events
        Examples of Program Success

        The Arboretum is a far different place in 2017 than it was in 1990 when it opened with one nature trail and a shared community vision for what it could become. Thanks to ARFOP, Friends of the Arboretum volunteers, and generous donors, the Arboretum was a destination for over 147,000 visitors in 2016 who enjoyed these major enhancements - all built with funds raised by ARFOP and Friends of the Arboretum:

        • Environmental Education Visitors Center
        • Erickson Water Garden
        • Marder Woodland Garden
        • Legacy Garden
        • Rotary Children's Garden
        • Ailie's Glade
        • Cohen Iris Garden
        • Monet Garden
        • Byrd's Grove
        • Haake Celebration Terrace
        • Herb Garden
        • Joshua's Story (new in 2106)
        • Margie's Serenity Point
        • Stous Promenade
        • The Train Garden (3rd layout added in 2017)
        • U.S.-Chinese Cultural Exchange sculpture collection (6 new sculptures added in 2017)
        • Welcoming Garden 
        • Xeriscape Garden
        2016 Increases:
        • Attendance - 147,000 - increased 25,000 over 2015
        • Enchanted Garden - 10,000 - new attraction
        • Luminary Walk - 19,100 - increased 5,000 over 2015
        CEO Comments
        The Foundation's main program continues to be support for the Overland Park Arboretum and Botanical Gardens, Deanna Rose Children's Farmstead, and public art in our community.  
         
        The Farmstead has become a much-loved, highly successful venue for families of young children from throughout the metropolitan area. Using the model we have followed for the past 15 years at the Farmstead (of continually adding new programs and attractions), we are now focused on the Arboretum.
         
        The immediate challenge ahead is raising funds for a world-class Visitor Center at the Arboretum, the architectural element that will unify the botanical gardens ("the Rill"), and the International Sculpture Garden, a multi-phased $7 million project which will include an outdoor amphitheater, winding paths, pavilions, seating areas and an art center that will be a venue for arts events, provide display space, and include accommodations for visiting/resident artists. The new visitor center will allow the current building to be returned its original purpose - as the Environment Education Center.
         
        These improvements, which are budgeted to cost $12,375,000, will jump start completion of the Arboretum master plan and make it a major cultural attraction in the Kansas City area. They will also greatly increase our ability to provide environmental education programming, add guest experience opportunities, and add to the City's art collection.
        To tackle this challenge, ARFOP has embarked upon a capital campaign to
        • Build a 22,000 sq. ft. Visitor Center
        • Increase parking
        • Increase outdoor event space
        • Add botanical gardens surrounding the Visitor Center
        • Complete Phase 1 of the sculpture garden.
        The goal is for construction to begin in 2019.
         
        I invite all who value preservation of green space, celebrate nature, support environmental-education initiatives, and want to leave a legacy in their community to join us in reaching our goal. As of August 1, 2017, we have over $8,100,000 in gifts, pledges and commitments for the project.
        Executive Director/CEO
        Executive Director Ms. Vicki M. Lilly
        Term Start Feb 2013
        Compensation $75,001 - $100,000
        Experience

        As a former ARFOP director (1999-2011) and Board president (serving 2005-2010), I bring, not only that experience to the position, but 7 years as a professional special events and fundraising consultant and the following volunteer nonprofit leadership experience:

        • President, Alpha Delta Pi Foundation
        • President, National Panhellenic Conference Foundation
        • President, Children's Oncology Services of Mid-America, Inc. (Kansas City Ronald McDonald Houses)
        • Member, International Council of Alpha Delta Pi Sorority
        • Capital Campaign Chairman, Cherry Street Ronald McDonald House 
        Co-CEO/Executive Director
        Term Start 0
        Compensation Last Year
        Former CEOs
        NameTerm
        Ms. Teresa Stohs July 2007 - Jan
        Senior Staff
        Title Development Director
        Experience/Biography
        • Arts Learning Program Consultant - The Kansas City Chiefs Football Club
        • Adjunct Instructor - University Missouri-Kansas City
        • Owner, Experience Design Innovation Group LLC
        • Experience Design Associate, The Learning Exchange 
        • Educator, Center School District 
        Staff
        Paid Full-Time Staff 2
        Paid Part-Time Staff 0
        Volunteers 650
        Paid Contractors 3
        Retention Rate 100%
        Staff Diversity (Ethnicity)
        African American/Black 1
        Caucasian 4
        Staff Diversity (Gender)
        Female 3
        Male 2
        Formal Evaluations
        CEO Formal Evaluation Yes
        CEO/Executive Formal Evaluation Frequency Annually
        Senior Management Formal Evaluation Yes
        Senior Management Formal Evaluation Frequency Annually
        Non-Management Formal Evaluation Yes
        Non-Management Formal Evaluation Frequency Annually
        Plans & Policies
        Organization Has a Fundraising Plan Yes
        Organization Has a Strategic Plan Yes
        Management Succession Plan Yes
        Organization Policy and Procedures Yes
        Nondiscrimination Policy No
        Whistleblower Policy Yes
        Document Destruction Policy Yes
        Collaborations
        The City of Overland Park, InterUrban ArtHouse, Johnson County Library, and the International Sculpture Foundation.
        Awards
        Award/RecognitionOrganizationYear
        Our Town GrantNational Endowment for the Arts2012
        Government Licenses
        Is your organization licensed by the government? No
        CEO Comments

         ARFOP invites interested individuals to join our team.

        • ARFOP continues to enjoy fundraising success with its annual Stems: A Garden Soirée event. Stems 2018 will be held June 23. This will be the 11th annual event. We welcome volunteers to serve in leadership positions on the logistics and fundraising committees. We actively solicit businesses which wish to support ARFOP as sponsors. Sponsorships range from $2500 to $20000 and include event tickets and recognition.
        • As vacancies occur, our nominating committee is always aggressively seeking board candidates who will help us fill our gaps – as identified by our Board Matrix – people strong in leadership and fundraising as well as having a passion and vision for improving their community.
        • In addition, we seek individuals especially interested in the Arboretum, the arts and Deanna Rose to serve on the respective Advisory Boards. 
        • In 2016,  the Foundation added 3 new contractors to strengthen the staff during the capital campaign. These include a part-time Communications Coordinator, a part-time Donor Services Coordinator, and a part-time Campaign Manager. 
        • At the end of 2015, Jill Grotzinger was promoted to Development Director and is responsible for the Annual Fund including successful management of Stems: A Garden Soiree and all fundraising projects presented by the Friends groups. 
        Board Chair
        Board Chair Mr. Jim Holland
        Company Affiliation Fisher Phillips
        Term Jan 2017 to Dec 2018
        Email jholland@fisherphillips.com
        Board Members
        NameAffiliation
        Ms. Patricia Aspenleiter Leaders Now
        Mr. Tony Cosby City of Overland Park
        Dr. Mary Davidson Barton P. and Mary D. Cohen Charitable Trust
        Ms. Angela Davied NIC
        Dr. Faris Farassati Veterans Hospital
        Ms. Jill Forrest Jill Forrest, LLC
        Mr. Jim Holland Fisher & Phillips LLP
        Ms. Christy LaHood Community Volunteer
        Ms. Janet Long Long Motor Company
        Mr. Rick Morris Pro Tech Partners LLC
        Mr. Jignesh Patel Wells Fargo
        Ms. Linda Patterson Community Volunteer
        Ms. Anna Randazzo Brain Balance of Overland Park, La Bella Vita, Inc.
        Mr. Greg Ruether City of Overland Park
        Mr. Bradley Scafe Benefit Trust Company
        Mr. Bob Shea RBS Advisor
        Mr. Steve Troester PGAV Architects
        Board Demographics - Ethnicity
        African American/Black 0
        Asian American/Pacific Islander 1
        Caucasian 13
        Hispanic/Latino 2
        Native American/American Indian 0
        Other 1 Arab-American
        Board Demographics - Gender
        Male 9
        Female 8
        Unspecified 0
        Governance
        Board Term Lengths 2
        Board Term Limits 3
        Board Meeting Attendance % 85%
        Written Board Selection Criteria? Yes
        Written Conflict of Interest Policy? Yes
        Percentage Making Monetary Contributions 100%
        Percentage Making In-Kind Contributions 100%
        Constituency Includes Client Representation Yes
        Number of Full Board Meetings Annually 12
        Standing Committees
        Executive
        Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
        Finance
        Investment
        Nominating
        Program / Program Planning
        Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
        CEO Comments
        The Foundation's main program continues to be support for the Overland Park Arboretum and Botanical Gardens, Deanna Rose Children's Farmstead, and public art in our community.
         
        The Farmstead has become a much-loved, highly successful venue for families of young children from throughout the metropolitan area. Using the model we have followed for the past 15 years at the Farmstead (of continually adding new programs and attractions), we are now focused on the Arboretum.
         
        The immediate challenge ahead is raising funds for a world-class Visitor Center at the Arboretum, the architectural element that will unify the botanical gardens ("the Rill"), and the International Sculpture Garden, a multi-phased $7 million project which will include an outdoor amphitheater, winding paths, pavilions, seating areas and an art center that will be a venue for arts events, provide display space, and include accommodations for visiting/resident artists. The new visitor center will allow the current building to be returned its original purpose - as the Environment Education Center.
         
        These improvements, which are budgeted to cost $12,375,000, will jump start completion of the Arboretum master plan and make it a major cultural attraction in the Kansas City area. They will also greatly increase our ability to provide environmental education programming, add guest experience opportunities, and add to the City's art collection.
        To tackle this challenge, ARFOP has embarked upon a capital campaign to
        • Build a 22,000 sq. ft. Visitor Center
        • Increase parking
        • Increase outdoor event space
        • Add botanical gardens surrounding the Visitor Center
        • Complete Phase 1 of the sculpture garden.
        The goal is for construction to begin in 2019.
         
        I invite all who value preservation of green space, celebrate nature, support environmental-education initiatives, and want to leave a legacy in their community to join us in reaching our goal. As of August 1, 2017, we have over $8,100,000 in gifts, pledges and commitments for the project.
        Financials
        Fiscal Year Start Jan 01, 2017
        Fiscal Year End Dec 31, 2017
        Projected Revenue $4,398,587
        Projected Expenses $1,870,824
        Endowment Value $350,000
        Spending Policy Percentage
        Percentage 5
        Form 990s
        IRS Letter of Exemption
        Foundation Comments
        • FY 2015, 2014: Financial data reported using the IRS Form 990.
        • FY 2013: Financial data reported using the organization's audited financial statements. 
        • Foundation/corporate revenue line item may include contributions from individuals.
        Detailed Financials
         
        Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
        Fiscal Year201520142013
        Foundation and
        Corporation Contributions
        $214,396$375,940$582,945
        Government Contributions$0$0$0
        Federal----$0
        State----$0
        Local----$0
        Unspecified$0$0$0
        Individual Contributions----$0
        $0$0$0
        $91,973$123,766$59,907
        Investment Income, Net of Losses$14,187$22,594$27,046
        Membership Dues$139,813$143,289$122,897
        Special Events$297,569$393,155$740,019
        Revenue In-Kind$202,347$143,054$0
        Other$1$25$978
        Expense Allocation
        Fiscal Year201520142013
        Program Expense$1,232,019$906,620$783,088
        Administration Expense$178,854$159,363$346,488
        Fundraising Expense$578,068$0$187,703
        Payments to Affiliates----$0
        Total Revenue/Total Expenses0.481.131.16
        Program Expense/Total Expenses62%85%59%
        Fundraising Expense/Contributed Revenue113%0%14%
        Assets and Liabilities
        Fiscal Year201520142013
        Total Assets$1,331,997$1,779,401$1,668,270
        Current Assets$1,026,618$1,408,871$1,354,866
        Long-Term Liabilities$0$6,472$0
        Current Liabilities$91,592$65,732$96,366
        Total Net Assets$1,240,405$1,707,197$1,571,904
        Short-Term Solvency
        Fiscal Year201520142013
        Current Ratio: Current Assets/Current Liabilities11.2121.4314.06
        Long-Term Solvency
        Fiscal Year201520142013
        Long-Term Liabilities/Total Assets0%0%0%
        Top Funding Sources
        Fiscal Year201520142013
        Top Funding Source & Dollar AmountAnonymous $115,000 -- --
        Second Highest Funding Source & Dollar AmountHoffman Family Foundation $75,000 -- --
        Third Highest Funding Source & Dollar AmountRegnier Fund $35,500 -- --
        Capital Campaign
        Currently in a Capital Campaign? Yes
        Campaign Purpose Capital improvements to the Overland Park Arboretum including Visitor Center, sculpture garden, and hardscape.
        Goal $12,375,000.00
        Dates Apr 2016 to Dec 2018
        Amount Raised to Date $8,300,000.00 as of Aug 2017
        Capital Campaign Anticipated in Next 5 Years Yes
        Organization Comments
        The Foundation's financial position remains strong, but its commitments to the enhancement of the community are large too.
         
        We are confident that our annual funding sources - revenue from unrestricted gifts, memberships, special events (admissions, sponsorships and sales), grants, program income, and commemorative gifts/memorials - will continue to sustain our annual support of the Arboretum, the Farmstead and public art. Our budgeting process forecasts the current year plus two. We maintain reserves for each of our programming areas as well as administrative obligations. 
         
        Our challenge now is to complete fundraising for the capital campaign. We are at 65% of goal. The City of Overland Park has scheduled construction to begin in 2019.
        Organization Name Arts and Recreation Foundation of Overland Park
        Address PO Box 26392
        Overland Park, KS 66225
        Primary Phone (913) 322-6467
        Contact Email info@artsandrec-op.org
        CEO/Executive Director Ms. Vicki M. Lilly
        Board Chair Mr. Jim Holland
        Board Chair Company Affiliation Fisher Phillips
        Year of Incorporation 1995
        Former Names
        Overland Park Parks and Recreation Department Foundation