Arts and Recreation Foundation of Overland Park
PO Box 26392
Overland Park KS 66225
The Arboretum is a beautiful setting for guests of the Foundation's signature fundraising event, Stems: A Garden Soirée.
Web and Phone Contact
Telephone (913) 322-6467
Fax 913- 897-4467
Mission Statement
MISSION - to provide and promote art, recreation, nature, education, and culture that build community and enhance the quality of life. Funding initiatives include the Overland Park Arboretum & Botanical Gardens, Deanna Rose Children's Farmstead, and Overland Park public arts programs.
 
CORE VALUES -
  • Stewardship - Protecting the vision, mission, reputation and assets of the Foundation and the resources of the city.
  • Integrity - Earning trust by honoring donor intent and building relationships based on honesty, respect, dedication, and doing what is best for the common good.
  • Collaboration - Committing to cooperation through teamwork, partnerships, communication, and use of best practices.
  • Community - Building strong relationships, valuing volunteers, listening to stakeholders, creating ownership, and engaging the community.
 
ORGANIZATIONAL PRIORITIES
  1. Increase funding for public art, the Arboretum and the Farmstead. Most notably during this period is completion of the Growing to Inspire capital campaign. 
  2. Increase community awareness of ARFOP, the Friends groups, and the amenities we support.
  3. Increase experiences and attendance for the amenities we support.
  4. Increase number and effectiveness of partnerships with individuals, businesses, schools, other nonprofits, and community organizations.
  5. Identify, recruit and support community members who share ARFOP's vision to serve in leadership positions.
  6. Sustain and improve the presence of the arts in our community.
  7. Expand responsibilities of staff and improve operational efficiency and productivity. 
Leadership
CEO/Executive Director Ms. Vicki M. Lilly
Board Chair Mr. Jim Holland
Board Chair Company Affiliation Fisher Phillips
History and Background
Year of Incorporation 1995
Former Names
Overland Park Parks and Recreation Department Foundation
Volunteer Opportunities
Ways to donate, support, or volunteer In addition to making an online donation, donors may send a check to P.O. Box 26147, Overland Park, KS  66225.  The Foundation also accepts a variety of in-kind gifts in connection with special events.  There are hundreds of volunteer opportunities with the Foundation, Friends of the Arboretum, Friends of the Farmstead and Friends of Overland Park Arts.  For more volunteer opportunities contact the Foundation office at 913-322-6467, or email info@artsandrec-op.org.
Financial Summary
Revenue Expense Area Graph

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission Statement
MISSION - to provide and promote art, recreation, nature, education, and culture that build community and enhance the quality of life. Funding initiatives include the Overland Park Arboretum & Botanical Gardens, Deanna Rose Children's Farmstead, and Overland Park public arts programs.
 
CORE VALUES -
  • Stewardship - Protecting the vision, mission, reputation and assets of the Foundation and the resources of the city.
  • Integrity - Earning trust by honoring donor intent and building relationships based on honesty, respect, dedication, and doing what is best for the common good.
  • Collaboration - Committing to cooperation through teamwork, partnerships, communication, and use of best practices.
  • Community - Building strong relationships, valuing volunteers, listening to stakeholders, creating ownership, and engaging the community.
 
ORGANIZATIONAL PRIORITIES
  1. Increase funding for public art, the Arboretum and the Farmstead. Most notably during this period is completion of the Growing to Inspire capital campaign. 
  2. Increase community awareness of ARFOP, the Friends groups, and the amenities we support.
  3. Increase experiences and attendance for the amenities we support.
  4. Increase number and effectiveness of partnerships with individuals, businesses, schools, other nonprofits, and community organizations.
  5. Identify, recruit and support community members who share ARFOP's vision to serve in leadership positions.
  6. Sustain and improve the presence of the arts in our community.
  7. Expand responsibilities of staff and improve operational efficiency and productivity. 
Background Statement
The Foundation is a 501(c)(3) not-for-profit corporation, incorporated in 1995. Since 1996, we have sponsored three subsidiary Friends groups: Friends of the Arboretum, Friends of the Farmstead, and Friends of Overland Park Arts. Together, we have raised over $18,000,000 to develop the Arboretum, expand the Farmstead, purchase public art, and provide cultural and recreational programs for the entire community. In 23 years of existence, the Foundation and its Friends groups have a long list of accomplishments.
  • At the Arboretum: the Environmental Education Visitors Center, the Erickson Water Garden, the Marder Woodland Garden, the Legacy Garden, the Rotary Children’s Garden, Ailie’s Glade, the Cohen Iris Garden, the Monet Garden, Byrd’s Grove, Haake Celebration Terrace, Margie's Serenity Point, Joshua's Story (contemplation area), The Retreat in the Legacy Garden, the Train Garden, and the Welcoming Garden are all the result of significant funding from Friends of the Arboretum, the Foundation, and its donors. 
  • At DRCF: Helen’s Country School House, the Kanza Indian Encampment, the Prairie Pavilion, Georgia’s Hen House, Grandpa Bob’s Fishing Hole, the Rotary Prairie Playground, Beverly’s Butterfly Garden, the Dairy Barn, Ben's Bank, Alex & Emily's Ice Cream Parlor, Vic's General Store, Gayle's Exploration Outpost, Ray's Barbershop, Pat's Photography Studio, and John's Blacksmith Shop.  In 2014, new features were added to the Prairie Playground.
  • In a program for public art: the private donations, matched by the city, have resulted in the “Converge” sculpture at the Convention Center, the “Great Place to Land” sculpture in the roundabout at 80th and Conser, a statue of Overland Park’s founder William Strang in downtown Overland Park, the life-size bronze entitled “Song of Tomorrow” in Santa Fe Commons and "Blackbird" which is placed outside of City Hall. The Foundation and its donors contributed two-thirds of the funding for the Eilert Fountain in Founders Park at Corporate Woods. The Friends of Overland Park Arts assist with Art at the Center exhibits in the Tomahawk Ridge Community Center and the Overland Park Fall Festival. From 2011 through 2013, the Foundation in partnership with Chinese artists donated 25 pieces of sculpture to the city. This collection will become the nucleus of the sculpture garden to be built to the west of the Arboretum.  In the Fall of 2018, 6 new pieces are joining the collection. 
Impact Statement
Integrating arts and recreation more fully into our lives enriches everyone by bringing us together to foster a stronger community. The measure of our success has and always will be the impact our accomplishments have on our community. Our efforts provide and strengthen programs, enhance experiences, and provide capital improvements. 
 
RECENT ACCOMPLISHMENTS: 
  • We have secured commitments of over $9,270,000 for the campaign to build a new visitor center and sculpture garden at the Arboretum. The construction process will begin in 2019.
  • The Holiday Luminary Walk at the Arboretum doubled in attendance entertaining over 39,000 visitors over 6 nights in November and December of 2017.
  • Friends of Overland Park Arts curated a new art collection for Overland Park City Hall. 
  • We donated $50,000 toward purchase of the City Hall Art Collection.
  • The 3rd layout in The Train Garden at the Arboretum opened in June 2018. This is the final phase of the garden that began in 2012 with the first layout. The Train Garden has been totally built with private funding.
  • We paid for the design of a new interpretive sensory trail at the Arboretum for other-wised abled visitors.
  • Friends of Overland Park Arts entertained over 3000 guests at The Nutcracker Tea Party in 2017. An unexpected change in venue will limit attendance in 2018.
  • Friends of the Farmstead helped the Farmstead celebrate its 40th Anniversary and debuted their new mascot "Ruby the Mama Goat."
  • The Whirlwind: Art in Motion exhibit of kinetic sculpture opened at the Arboretum in April 2018. The exhibit continues through September 2019. The sculptures demonstrate the relationship between art and science in a natural setting.
  • We purchased equipment and furnishings for the Arboretum and Farmstead including a temporary stage, swings and benches, and radios.
  • Construction of "The Retreat" in the Legacy Garden at the Arboretum will be completed in the fall of 2018.
  • Friends of the Arboretum programming helped to increase 2017 attendance at the Arboretum to 172,000 with programs such as "The Enchanted Forest" and the Holiday Luminary Walk.
  • Friends of Overland Park Arts hosted the 9th Annual Stems Plein Air Paint.
PRIMARY GOALS:
  • Arboretum - complete the capital campaign for the Visitor Center and Phase 1 of the sculpture garden at the Arboretum, and present a new major community event entitled "Arbor-ealis" in late summer 2019 featuring Quixotic Cirque Nouveau.
  • Farmstead - complete fundraising for the Draft Horse-Discovery Barn at the Farmstead.
  • Public Art - In collaboration with the city of Overland Park, secure a community-wide temporary art exhibit for 2020.
And generally - Increase presentation of family-centered activities that add to the quality of life in Overland Park. 
 
Projects are funded with private gifts. Once gardens are established, buildings are built, and sculptures are installed, the City of Overland Park maintains and operates them, ensuring donors that their investments are secure.
Needs Statement
The Foundation's current needs are:
  • Major gifts to the Growing to Inspire campaign for construction of the Visitor Center and phase 1 of the sculpture garden at the Arboretum. As of August 1, 2018, the campaign stands at $9,270,000 raised. The total budget is $12,375,000.
  • Major gifts for planned gardens in the woodland area of the Arboretum – including the Woodland Overlook, the Medicine Wheel, and the Sensory Nature Trail. The cost of these projects range from $100,000 to $250,000.
  • Major gifts for new construction of a Draft Horse-Discovery Barn at the Farmstead. 
  • Corporate sponsorships for special events including Stems: A Garden Soiree, Arbor-ealis, Stems Plein Air Paint, Georgia's Chicken Run, Botanical Brewfest, Moon Shine on the Farm, Pumpkin Hollow, Night of the Living Farm, Nutcracker Tea Party, and Holiday Luminary Walk.
  • Capacity funding to strengthen development initiatives.
  • Volunteers to assist in the development and execution of new events that introduce more visitors to the Arboretum and Farmstead and involve residents and visitors in arts activities. In particular, we are in need of arts patrons to serve on the Friends of Overland Park Arts Advisory Board.
Service Categories
Fund Raising & Fund Distribution
Fund Raising & Fund Distribution
Botanical Gardens & Arboreta
Areas of Service
KS
MO
NE
OK
IA
CEO/Executive Director/Board Chair Statement

The Arts & Recreation Foundation of Overland Park exists to enrich the lives of those who visit or make their home in Overland Park. Several prominent organizations and publications have designated Overland Park as one of the finest places in the United States to live, work, retire, and raise a family. 

I am proud that The Arts & Recreation Foundation is taking a leading role in helping the city maintain this standard of excellence by supporting and promoting the city's cultural amenities - the Overland Park Arboretum & Botanical Gardens, Deanna Rose Children's Farmstead, and public art. The Foundation Board and the "Friends" Advisory Boards are committed to providing funds and volunteers for capital improvements, education and meaningful experiences in all these areas.  
 
Since our founding in 1995, the Foundation has totally or partially funded nearly 50 sculpture installations located at the Arboretum and throughout the city; 10 gardens plus the Environmental Education Visitors Center, and 2 greenhouses at the Arboretum; and 16 attractions at the Farmstead that include the dairy barn, the country school house, the general store, the bank, the Kanza Indian encampment, a playground, the blacksmith shop, the barber shop, and the photography parlor.  Every year, thousands enjoy our annual events that include Stems: A Garden Soirée, Georgia's Chicken Run, Pumpkin Hollow, Night of the Living Farm, KiteFest, the Luminary Walk, the Nutcracker Tea Party, Art at the Center, and the Arboretum Plant Sale. 
 
Education and programs for children are becoming increasingly important as we provide classes and educational activities at the Farmstead and Arboretum.  In 2011, the Ice Cream Parlor, General Store and Education Pavilion opened at the Farmstead along with Serenity Point at the Arboretum. In 2012 we completed the first phase of the Train Garden; in 2013 completed the second phase – The Depot – a themed shelter for classes, group outings and family celebrations; in 2014 completed the Strang Line layout; in 2015 completed the Freight House; and in 2018 completed the third and final layout.  We fund grants to the City for 4 staff members that are responsible for public programs, educational programming and marketing at the Farmstead and the Arboretum.
 
We are excited to be conducting our first-ever major capital campaign - Growing to Inspire to build a new visitor center for the Arboretum and the first phase of a monumental sculpture garden.
 
All of these projects will be funded jointly by private donations through the Foundation and the City of Overland Park. Once capital projects are completed, the City of Overland Park maintains and operates them.  

 Our past accomplishments and immediate goals are just the beginning as we continue to provide even more resources to enhance the quality of life in our community through recreation, art, culture, education, and nature.

Programs
Description
ARFOP works within a public-private partnership with the City of Overland Park in accordance with an operating agreement between the two entities. The purpose of the collaboration is to support the cultural amenities provided by the Parks Services and Recreation Services departments - Deanna Rose Children's Farmstead, the Overland Park Arboretum & Botanical Gardens, and public art. This is our over-riding program with sub-programs specific to the support we provide for each amenity. ARFOP's contributions to these programs augment what the city budget can provide and make it possible for the amenities to be far more impactful than what would otherwise be possible with tax dollars.
Program Budget 440387
Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
Population Served Families, Children and Youth (0 - 19 years), Adults
Program is linked to organization's mssion Yes
Program Frequently Assessed Yes
Short-Term Success

ARFOP's support of the Parks Services & Recreation Services departments of Overland Park has had a major impact on increased attendance and satisfaction at the facilities and for the programs supported. Attendance at the Farmstead topped 425,000 in 2017 in a 7-month season. Attendance at the Arboretum was over 172,000 in 2017. In 2017, membership in Friends of the Farmstead topped 3500 for the first time. Special events - presented by ARFOP and the Friends groups - provide a multitude of opportunities to return to the venues many times during the year. From KiteFest in April at the Arboretum to Night of the Living Farm in late October at the Farmstead, there are events for the entire family every week. Add to that the art exhibitions and public art supported by Friends of OP Arts, our organization impacts residents and visitors every day of the year.

Long-Term Success

For over 23 years, ARFOP, with the help of its Friends groups' volunteers, has helped Overland Park provide experiences and capital improvements of the highest quality and value.  In the future, evaluation of success will continue to be by the number and scope of capital improvements made, attendance counts, and patron satisfaction surveys – both formal and anecdotal.

Program Success Monitored By Each year, the City of Overland Park identifies and prioritizes needs that ARFOP can help address. The Board of Directors selects those it will include in its plan for the year. The following year, ARFOP staff reports to the Community Development committee (composed of members of the City Council) on its success in meeting those needs. Needs include capital improvements, increased attendance and awareness, and new programs.
Examples of Program Success

We have a proven history of success and contributions. The extensive list of buildings, structures, gardens, and art installations funded exclusively by the Foundation and Friends' volunteers is available at www.artsandrec-op.org. The list of annual and special events is also extensive. Success is measured in attendance figures. the number of repeat customers and customer satisfaction.

Recent successes:
  • Provided total funding needed to finish the Train Garden and build a second greenhouse at the Arboretum.
  • Helped increase attendance at the Arboretum in 2017 from 147,000 to 172,000 by presenting such programs as the "Enchanted Forest" exhibit and the Holiday Luminary Walk.
  • Maintained capacity attendance at Nutcracker Tea Party (major funding source for Friends of OP Arts).
  • Organized the Whirlwind: Art in Motion kinetic sculpture exhibit at the Arboretum and presented educational programming to accompany it.
  • Organized events and activities to celebrate the 40th Anniversary of Deanna Rose Children's Farmstead.
Description
AFROP provides the 501(c)(3) umbrella and governance for its Friends membership groups (Friends of the Arboretum, Friends of the Farmstead and Friends of Overland Park Arts). The ARFOP Board of Directors appoints an Advisory Board for each Friends group to make recommendations to the Board of Directors on program development, special event fundraising, and friend-raising activities to promote the venues and projects.
Program Budget 1317471
Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
Population Served Families, Children and Youth (0 - 19 years), Adults
Program is linked to organization's mssion Yes
Program Frequently Assessed Yes
Short-Term Success
In 2017, each of the Friends groups raised funds that have been or are available for program enhancement and capital improvements during 2018:
  • Friends of the Arboretum - $325,422
  • Friends of the Farmstead - $379,571
  • Friends of Overland Park Arts - $85,000
Long-Term Success
By providing the umbrella 501(c)(3) for the Friends of the Arboretum, Friends of the Farmstead and Friends of Overland Park Arts, ARFOP makes it possible for the Friends groups to provide program and fundraising volunteers to further develop each of their initiatives. 100% of all funds raised by the Friends groups are spent on supporting programs and providing capital improvements.
Program Success Monitored By
  • Monthly financial reporting keeps the organizations on track with meeting financial and fundraising goals.
  • ARFOP staff reports to the city's Community Development committee at least annually.
Examples of Program Success

We evaluate the success of the Friends by their impact on program areas measured by: 

  1. Value of grants made annually. Ex.: FOF and FOTA membership fees and profits from special events fund 3 1/2 city program staff positions.
  2. Number of capital improvements for which the Friends have successfully raised funds. Ex.: Friends of the Farmstead is donating $450,000 for the Ben Craig Administration building to provide much needed staff space, new restrooms and concessions.
  3. Attendance at and participation in events organized by the Friends. Ex.: in 2016, FOA entertained a record-breaking 3100+ at the 11th Nutcracker Tea Party, and FOTA's Luminary Walk entertained 19100.
  4. Membership totals. Ex.: FOF membership doubled in 2016 to over 3200.
  5. Volunteer involvement numbers. Programs attract loyal volunteers who return annually.
  6. Number of touch points generated through community outreach Ex.: FOTA e-newsletter list is over 9,000; and FOF has 4000 Facebook followers.
Description
ARFOP seeks to provide enriching arts opportunities for the community as well as funding public art installations. ARFOP and Friends of Overland Park Arts:
  • Raise funds for public art installations.
  • Support Art at the Center openings and exhibitions.
  • Support the annual Overland Park Fall Festival.
  • Partner with InterUrban ArtHouse to support downtown Overland Park as a cultural district and to bring arts opportunities to students attending at-risk schools in Overland Park.
  • Produce the annual Stems Plein Air Paint attracting nearly 100 artists to Overland Park to paint en plein air (in the out of doors) in Overland Park. Over $6000 in prizes are awarded.
  • Produce The Nutcracker Tea Party bringing dance and classical music to children. Now in its 12th year, the 4 tea parties attracted over 3100 attendees in 2016.
  • Support the maintenance of Overland Park's 9-11 Firefighters Memorial.
  • Support inclusion of arts activities and gallery space in the new Visitor Center at the Arboretum.
Program Budget 218600
Category Arts, Culture & Humanities, General/Other Public Art Programs
Population Served General/Unspecified, ,
Program is linked to organization's mssion Yes
Program Frequently Assessed Yes
Short-Term Success
Short-Term Goals:
  1. Installation of new art collection at City Hall in late 2018.
  2. Completion of the capital campaign for enhancements to the Arboretum which will include Phase 1 of the International Sculpture Garden. 
  3. "Whirlwind: Art in Motion" kinetic art exhibit at the Arboretum. Goal is to draw 50,000 new visitors to the Arboretum over 18 months in anticipation of the opening of the sculpture garden.
  4. Completion of the "Words Walk" project in Overland Park's Library District. In partnership with Johnson County Library, the city's neighborhood assistance department and Pawnee School, "Words Walk" is a series of bronze plaques embedded in the sidewalk connecting Pawnee School and the Central Resource Library.
Long-Term Success
While ARFOP will continue to provide accessible art in Overland Park, the major long term arts goal is increasing public art installations. In 2017, the city's Master Plan for Public Art was revised. The priorities of the plan are
  • Establish the International Sculpture Garden at the Arboretum. Success will first be measured by completing construction of Phase 1 by 2020 and moving the Chinese Cultural Exchange sculpture collection there.
  • Develop Metcalf Avenue as Overland Park's "Avenue of the Arts" as part of the 'Vision Metcalf" planning guidelines. 
  • Acquire public art for downtown. Downtown Overland Park is experiencing a revitalized spirit fueled by the Overland Park Farmers Market, InterUrban ArtHouse, new housing options, and many creative businesses.
Success will be installing a minimum of 1 public art project (permanent or temporary exhibit) every two years for the foreseeable future.
Program Success Monitored By Success of all Foundation's programs is measured by participation and attendance and the impact they have on the quality of life in the community.
Examples of Program Success

The arts program has enjoyed the following successes:

  1. Installation of 25 sculptures at the Arboretum as part of a US-Chinese Cultural Exchange. These sculptures will become the nucleus of the new sculpture garden.
  2. Fiscal sponsorship of InterUrban ArtHouse and receipt of an NEA Our Town Grant for $150,000 on behalf of it.
  3. 12 successful years of Nutcracker Tea Party showcasing ballet and classical music for children ages 3-10 and their parents. Attendance has regularly increased and topped 3100 in 2017.
  4. Implementation of an arts education program for a low-income elementary school – Comanche, Apache, Rosehill and Overland Park Schools.
  5. Sponsorship of Stems Plein Air Paint which has awarded over $57,000 in prizes to artists in 9 years.
  6. Grants totaling $300,000 for public art installations.
  7. Underwriting for the annual Overland Park Fall Festival and Overland Park's public art gallery - Art at the Center.
Description
ARFOP and Friends of the Farmstead have supported Deanna Rose Children's Farmstead for over 20 years primarily funding the expansion of the Farmstead.. This includes the Dairy Barn, Helen's Country Schoolhouse, Kanza Indian Encampment, Fishing docks, Prairie Pavilion, Educational Outpost, Prairie Playground, and Main Street comprised of Vic's General Store, Alex and Emily's Ice Cream Parlor, Ben's Bank, Ray's Barbershop, Pat's Photography Parlor, and John's Blacksmith Shop. Annually, funds are granted to the city to support 2 1/2 employees - Education, Public Programs, and Volunteer Supervisors. The Ben Craig Administration Building and a machine shed will open in 2018. Friends of the Farmstead sponsors these special events each year:
  • Opening Day
  • June Bug Ball
  • Independence Day celebration 
  • Georgia's Chicken Run 
  • Safety Day 
  • Moon Shine on the Farm
  • Pumpkin Hollow
  • Night of the Living Farm 
Program Budget 501571
Category Arts, Culture & Humanities, General/Other Cultural Heritage
Population Served Families, ,
Program is linked to organization's mssion Yes
Program Frequently Assessed Yes
Short-Term Success
In 2018, the Farmstead is celebrating its 40th year of operation. Friends of the Farmstead added activities throughout the season to celebrate the anniversary.  Debuting in 2018 was "Ruby the Mama Goat" Friends of the Farmstead mascot. Ruby entertains children at events throughout the season. Success is measured in numbers of children participating in anniversary activities, over-all attendance, membership increases, and customer satisfaction surveys.
Long-Term Success
Friends of the Farmstead's success will be that Deanna Rose Children's Farmstead continues to be one of the most popular destinations for families of young children in the metropolitan area. Target annual attendance is 425,000 - 475,000 during a 7-month season.
Program Success Monitored By Overall attendance is the largest indicator. Customer surveys are distributed halfway during the season and at the close of the season to measure the visitor experience. Increases in Friends of the Farmstead memberships demonstrate satisfaction also.
Examples of Program Success
In 2017:
  • Total attendance - 440,831 visitors
  • Pumpkin Hollow (major FOF fundraiser) attendance - over 16,000
  • Night of the Living Farm (major FOF fundraiser) attendance - over 10,000
  • Friends of the Farmstead members now tops over 3500 annually. Revenue from memberships in 2017 was $153,335.
  • 300 children served as part of the FOF-funded field trip scholarship program of Title 1 schools.  
Description
The Overland Park Arboretum & Botanical Gardens was founded to keep the city at the forefront of environmental and ecological issues. A leader in sound community development, the city opened the Arboretum in 1990 as an educational, recreational and cultural resource for the Kansas City region. ARFOP with the help of its Friends of the Arboretum volunteers have totally or partially funded nearly all of the major enhancements to the Arboretum. (See list below - Examples of Program Success.) Visitors come to the Arboretum for a variety of reasons - to walk and hike the trails; to learn about trees, flowers, birds and best gardening practices; to enjoy art; and to attend special events. Annual events at the Arboretum include:
  • KiteFest
  • Spring Plant Sale
  • Stems: A Garden Soiree
  • Temporary art and sculpture exhibits
  • Grandparents Day Concert
  • Hedge Apple Day (children's nature crafts) 
  • Botanical Brewfest
  • Holiday Luminary Walk 
Program Budget 597300
Category Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
Population Served Families, ,
Program is linked to organization's mssion Yes
Program Frequently Assessed Yes
Short-Term Success
Short-Term Goals:
  1. Completion of the capital campaign to build a 22,000 sq. ft. visitor center, additional parking, outdoor event spaces and new gardens (including Phase 1 of the sculpture garden).
  2. Creation of a Nature Sensory Trail for the other-wise abled to better enjoy the Arboretum. This feature will make the Arboretum more accessible for all.
  3. Presentation of an 18-month kinetic art exhibit at the Arboretum which opened in April 2018. The exhibit is a joint project of Friends of OP Arts and Friends of the Arboretum. Goal is to draw 50,000 new visitors to the Arboretum during the exhibit.
Long-Term Success Long-term success of the Arboretum includes completion of the 2006 Arboretum Master Plan; annual attendance of 250,000 or more; presentation of a full calendar of educational programs for all ages in the fields of horticulture, ecology, sustainability, and environmental science; becoming a major destination for family and corporate gatherings; and becoming a major cultural arts attraction for outdoor sculpture and other art forms.
Program Success Monitored By
Success at the Arboretum is measured by increasing:
  • Attendance (Goal is to increase attendance by 20% per year to reach an average annual attendance of at least 250,000.)
  • Patron satisfaction
  • Educational program offerings
  • Partnerships with other environmental, educational, arts, and cultural institutions in delivering programming
  • Bookings for private family, community and corporate events
Examples of Program Success

The Arboretum is a far different place in 2017 than it was in 1990 when it opened with one nature trail and a shared community vision for what it could become. Thanks to ARFOP, Friends of the Arboretum volunteers, and generous donors, the Arboretum was a destination for over 172,000 visitors in 2017 who enjoyed these major enhancements - all built with funds raised by ARFOP and Friends of the Arboretum:

  • Environmental Education Visitors Center
  • Erickson Water Garden
  • Marder Woodland Garden
  • Legacy Garden
  • Rotary Children's Garden
  • Ailie's Glade
  • Cohen Iris Garden
  • Monet Garden
  • Byrd's Grove
  • Haake Celebration Terrace
  • Herb Garden
  • Joshua's Story (new in 2106)
  • Margie's Serenity Point
  • Stous Promenade
  • The Train Garden 
  • U.S.-Chinese Cultural Exchange sculpture collection (6 new sculptures arriving in Fall 2018)
  • Welcoming Garden 
  • Xeriscape Garden
2017 Increases:
  • Attendance - 172,000 - increased 25,000 over 2016 and a total of 50,000 since 2015
  • Luminary Walk - 39,100 - increased 20,000 over 2016 and a total of 25,000 since 2015
CEO Comments
The Foundation's main program continues to be support for the Overland Park Arboretum and Botanical Gardens, Deanna Rose Children's Farmstead, and public art in our community.  
 
The Farmstead has become a much-loved, highly successful venue for families of young children from throughout the metropolitan area. Using the model we have followed for the past 15 years at the Farmstead (of continually adding new programs and attractions), we are now focused on the Arboretum.
 
The immediate challenge ahead is raising funds for a world-class Visitor Center at the Arboretum, the architectural element that will unify the botanical gardens ("the Rill"), and the International Sculpture Garden, a multi-phased $7 million project which will include an outdoor amphitheater, winding paths, pavilions, seating areas and an art center that will be a venue for arts events, provide display space, and include accommodations for visiting/resident artists. The new visitor center will allow the current building to be returned its original purpose - as the Environment Education Center.
 
These improvements, which are budgeted to cost $12,375,000, will jump start completion of the Arboretum master plan and make it a major cultural attraction in the Kansas City area. They will also greatly increase our ability to provide environmental education programming, add guest experience opportunities, and add to the City's art collection.
To tackle this challenge, ARFOP has embarked upon a capital campaign to
  • Build a 22,000 sq. ft. Visitor Center
  • Increase parking
  • Increase outdoor event space
  • Add botanical gardens surrounding the Visitor Center
  • Complete Phase 1 of the sculpture garden.
The goal is for construction to begin in 2019.
 
I invite all who value preservation of green space, celebrate nature, support environmental-education initiatives, and want to leave a legacy in their community to join us in reaching our goal. As of August 1, 2018, we have over $9,270,000 in gifts, pledges and commitments for the project.
Executive Director/CEO
Executive Director Ms. Vicki M. Lilly
Term Start Feb 2013
Experience

As a former ARFOP director (1999-2011) and Board president (serving 2005-2010), I bring, not only that experience to the position, but 7 years as a professional special events and fundraising consultant and the following volunteer nonprofit leadership experience:

  • President, Alpha Delta Pi Foundation
  • President, National Panhellenic Conference Foundation
  • President, Children's Oncology Services of Mid-America, Inc. (Kansas City Ronald McDonald Houses)
  • Member, International Council of Alpha Delta Pi Sorority
  • Capital Campaign Chairman, Cherry Street Ronald McDonald House 
Former CEOs
NameTerm
Ms. Teresa Stohs July 2007 - Jan
Senior Staff
Title Development Director
Experience/Biography
  • Arts Learning Program Consultant - The Kansas City Chiefs Football Club
  • Adjunct Instructor - University Missouri-Kansas City
  • Owner, Experience Design Innovation Group LLC
  • Experience Design Associate, The Learning Exchange 
  • Educator, Center School District 
Staff
Paid Full-Time Staff 2
Paid Contractors 2
Volunteers 650
Retention Rate 100%
Staff Diversity (Ethnicity)
African American/Black 1
Caucasian 3
Staff Diversity (Gender)
Female 4
Male 0
Formal Evaluations
CEO Formal Evaluation Yes
CEO/Executive Formal Evaluation Frequency Annually
Senior Management Formal Evaluation Yes
Senior Management Formal Evaluation Frequency Annually
Non-Management Formal Evaluation Yes
Non-Management Formal Evaluation Frequency Annually
Plans & Policies
Organization Has a Fundraising Plan Yes
Organization Has a Strategic Plan Yes
Management Succession Plan Yes
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy Yes
Document Destruction Policy Yes
Collaborations
The City of Overland Park, InterUrban ArtHouse, and the International Sculpture Foundation.
Awards
Award/RecognitionOrganizationYear
Our Town GrantNational Endowment for the Arts2012
Government Licenses
Is your organization licensed by the government? No
CEO Comments

 ARFOP invites interested individuals to join our team.

  • ARFOP continues to enjoy fundraising success with its annual Stems: A Garden Soirée event. Stems 2019 will be held June 24. This will be the 12th annual event. We welcome volunteers to serve in leadership positions on the logistics and fundraising committees. We actively solicit businesses which wish to support ARFOP as sponsors. Sponsorships range from $2500 to $50000 and include event tickets and recognition.
  • As vacancies occur, our nominating committee is always aggressively seeking board candidates who will help us fill our gaps – as identified by our Board Matrix – people strong in leadership and fundraising as well as having a passion and vision for improving their community.
  • In addition, we seek individuals especially interested in the Arboretum, the arts and Deanna Rose to serve on the respective Advisory Boards. 
Board Chair
Board Chair Mr. Jim Holland
Company Affiliation Fisher Phillips
Term Jan 2017 to Dec 2018
Email jholland@fisherphillips.com
Board Members
NameAffiliation
Ms. Patricia Aspenleiter Leaders Now
Ms. Wendy Blackburn InTouch Solutions
Mr. Tony Cosby City of Overland Park
Ms. Nicole Emanuel InterUrban ArtHouse
Mr. David Erlbacher First National Bank
Dr. Faris Farassati Veterans Hospital
Ms. Jill Forrest Jill Forrest, LLC
Mr. Jim Holland Fisher & Phillips LLP
Ms. Janet Long Long Motor Company
Mr. Rick Morris Pro Tech Partners LLC
Ms. Linda Patterson Community Volunteer
Mr. Dennis Patton Johnson County Government
Ms. Anna Randazzo Brain Balance of Overland Park, La Bella Vita, Inc.
Ms. Christine Ricci Phone Medic
Mr. Greg Ruether City of Overland Park
Mr. Bradley Scafe Benefit Trust Company
Mr. Steve Troester PGAV Architects
Ms. Tanya Wilson Johnson County Community College
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 16
Hispanic/Latino 1
Native American/American Indian 0
Other 1 Arab-American
Board Demographics - Gender
Male 9
Female 9
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 3
Board Meeting Attendance % 85%
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Constituency Includes Client Representation Yes
Number of Full Board Meetings Annually 10
Standing Committees
Executive
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Finance
Investment
Nominating
Program / Program Planning
Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
CEO Comments
The Foundation's main program continues to be support for the Overland Park Arboretum and Botanical Gardens, Deanna Rose Children's Farmstead, and public art in our community.
 
The Farmstead has become a much-loved, highly successful venue for families of young children from throughout the metropolitan area. Using the model we have followed for the past 15 years at the Farmstead (of continually adding new programs and attractions), we are now focused on the Arboretum.
 
The immediate challenge ahead is raising funds for a world-class Visitor Center at the Arboretum, the architectural element that will unify the botanical gardens ("the Rill"), and the International Sculpture Garden, a multi-phased $7 million project which will include an outdoor amphitheater, winding paths, pavilions, seating areas and an art center that will be a venue for arts events, provide display space, and include accommodations for visiting/resident artists. The new visitor center will allow the current building to be returned its original purpose - as the Environment Education Center.
 
These improvements, which are budgeted to cost $12,375,000, will jump start completion of the Arboretum master plan and make it a major cultural attraction in the Kansas City area. They will also greatly increase our ability to provide environmental education programming, add guest experience opportunities, and add to the City's art collection.
To tackle this challenge, ARFOP has embarked upon a capital campaign to
  • Build a 22,000 sq. ft. Visitor Center
  • Increase parking
  • Increase outdoor event space
  • Add botanical gardens surrounding the Visitor Center
  • Complete Phase 1 of the sculpture garden.
The goal is for construction to begin in 2019.
 
I invite all who value preservation of green space, celebrate nature, support environmental-education initiatives, and want to leave a legacy in their community to join us in reaching our goal. As of August 1, 2017, we have over $8,100,000 in gifts, pledges and commitments for the project.
Financials
Fiscal Year Start Jan 01, 2018
Fiscal Year End Dec 31, 2018
Projected Revenue $4,523,300
Projected Expenses $1,617,900
Endowment Value $350,000
Spending Policy Percentage
Percentage 5
Form 990s
IRS Letter of Exemption
Foundation Comments
  • FY 2016, 2015, 2014: Financial data reported using the IRS Form 990.
  • Foundation/corporate revenue line item may include contributions from individuals.
Detailed Financials
 
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
$598,369$214,396$375,940
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified--$0$0
Individual Contributions------
--$0$0
$88,175$91,973$123,766
Investment Income, Net of Losses$23,073$14,187$22,594
Membership Dues$187,613$139,813$143,289
Special Events$4,192,002$297,569$393,155
Revenue In-Kind$219,503$202,347$143,054
Other--$1$25
Expense Allocation
Fiscal Year201620152014
Program Expense$859,162$1,232,019$906,620
Administration Expense$126,412$178,854$159,363
Fundraising Expense$253,836$578,068$0
Payments to Affiliates------
Total Revenue/Total Expenses4.110.481.13
Program Expense/Total Expenses69%62%85%
Fundraising Expense/Contributed Revenue5%113%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$5,276,958$1,331,997$1,779,401
Current Assets$4,953,114$1,026,618$1,408,871
Long-Term Liabilities$0$0$6,472
Current Liabilities$176,551$91,592$65,732
Total Net Assets$5,100,407$1,240,405$1,707,197
Short-Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities28.0511.2121.43
Long-Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar Amount --Anonymous $115,000 --
Second Highest Funding Source & Dollar Amount --Hoffman Family Foundation $75,000 --
Third Highest Funding Source & Dollar Amount --Regnier Fund $35,500 --
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose Capital improvements to the Overland Park Arboretum including Visitor Center, sculpture garden, and hardscape.
Goal $12,375,000.00
Dates Apr 2016 to June 2019
Amount Raised to Date 9270000 as of Aug 2018
Capital Campaign Anticipated in Next 5 Years Yes
Organization Comments
The Foundation's financial position remains strong, but its commitments to the enhancement of the community are large too.
 
We are confident that our annual funding sources - revenue from unrestricted gifts, memberships, special events (admissions, sponsorships and sales), grants, program income, and commemorative gifts/memorials - will continue to sustain our annual support of the Arboretum, the Farmstead and public art. Our budgeting process forecasts the current year plus two. We maintain reserves for each of our programming areas as well as administrative obligations. 
 
Our challenge now is to complete fundraising for the capital campaign. We are at 75% of goal. The City of Overland Park has scheduled the construction process to begin in 2019.
Other Documents
Stems A Garden Soiree 2017 Impact Report2017View
Growing to Inspire2016View
Organization Name Arts and Recreation Foundation of Overland Park
Address PO Box 26392
Overland Park, KS 66225
Primary Phone (913) 322-6467
Contact Email info@artsandrec-op.org
CEO/Executive Director Ms. Vicki M. Lilly
Board Chair Mr. Jim Holland
Board Chair Company Affiliation Fisher Phillips
Year of Incorporation 1995
Former Names
Overland Park Parks and Recreation Department Foundation